Alternate Combined Synopsis for Forklifts and Walkie Stackers Dec. 22nd 2020.pdf

REQUEST FOR QUOTE

2031ZA21Q00064

Forklift Trucks and Pallet Stackers

Table of Contents

Section Description Page Number(s) I General Information 2

II Pricing Schedule 3

III Statement of Work 4-12

IV Inspection and Acceptance 13

V Package and Handling 14-15

VI Contract Administration Data 16-17

VII Special Contract Requirements 18-22

VIII Contract Clauses 23-29 IX Certifications 30-45

X Instructions to Offerors 46

XI Evaluation 47

2 Bureau of Engraving and Printing 2031ZA21Q00064

SECTION I – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

A. This procurement is conducted under the authority of FAR part 12 and 13.

B. This procurement is NOT a set-aside for small business concerns. The applicable category is 333924, Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing.

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SECTION II – PRICING SCHEDULE

Item Description Quantity Unit of

Measure

Price

0001 New 4,000 lb. capacity 36 volt, 3-wheel sit down Counterbalanced, cushion rubber tire forklift trucks

4 EA

0002 New power steering, walkie hand trucks 2 EA

0003 Onsite Training and Demonstration

(Four hours)

1 EA

0004 Shipping 1 EA

0005 Standard One year Warranty 1 EA No cost to BEP

[END OF SECTION]

4 Bureau of Engraving and Printing 2031ZA21Q00064

SECTION III – STATEMENT OF WORK (SOW)

FORKLIFT TRUCKS & PALLET STACKERS

I. BACKGROUND

The Bureau of Engraving and Printing (BEP), Washington D.C. Currency Facility (DCF), Office of Manufacturing has a requirement for new material handling equipment to include 3-

Wheel, Sit-Down Counterbalanced Forklift Trucks and Pallet Stackers. The material handling equipment will be used to transport materials within the building and around the perimeter of

BEP ECF.

II. SCOPE OF WORK

The Contractor shall deliver four (4) new 4,000 lb. capacity 36 volt, 3-Wheel sit down

Counterbalanced, cushion rubber traction tire forklift trucks and two (2) new power steering walkie hand trucks to the BEP located in Washington D.C. All units provide under this procurement shall meet the technical requirement listed below. The contractor shall provide all labor, equipment, assembly, materials, management, supervision and other associated services

(i.e. delivery, transportation and demonstration) necessary to supply and deliver the items listed above.

The contractor shall provide onsite operation demonstration of the equipment. The contractor shall provide a final dealer checkup after delivery and training to ensure proper functionality.

The contractor shall provide at a minimum a one-year warranty.

III. TECHNICAL REQUIREMENTS

1. Specifications and Performance Requirements: At a minimum, the Contractor shall furnished four (4) new 3-Wheel, Sit-Down Counterbalanced Forklift Trucks with a minimum capacity of 4,000 lb. that meets or exceeds the following specifications and minimum performance requirements:

1. 36 Volt Battery - maintenance free – Includes AMP SB350 gray battery connector

(cable position “B”, 16” lead length). Maximum Battery Size Code 21 - 25.00" x

39.13" x 22.63" Battery- *EnerSys NEXSYS 36-12NXS186-3, 558AH, 36V, 558AH

2. Compatible 36 Volt Battery charger *EnerSys IMPAQ Charger Must confirm power source prior to order.

3. Digital Multifunction Monitoring system – (Battery Discharge Indicator, Hour

Meter, multi-function diagnostic dash display, Fault Code Indicator, and Lift

Interrupt)

4. Roll/slide out battery tray with underside lifting bar

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5. AC Drive Unit – Heavy duty

6. Minimum Load Capacity – 4000lbs

7. Design and construction of forklifts must meet ANSI B56.1-2016 standards

8. Standard Overhead Guard 78.5" High

9. Rubber Floor Mat

10. Floor Spot Light - *Blue Light Reverse (Power Unit First, Activated at Key On)

11. Power steering

12. Standard Steer Column with Adjustable tilt steering

13. Horn

14. 2 Keys

15. Standard Key Switch

16. Back up Mirrors - *Rear View - Glass

17. Travel Alarm *Smart Alarm - Reverse (Power Unit First)

18. Seat Belt - High-Visibility Orange

19. Seat- FlexSeat"® (Fabric)

20. Operator presence system

21. Foot operated parking brake

22. Solid Cushion tires

23. Drive Tires, Cushion Rubber Smooth - 18" x 7" x 12.1"

24. Steer Tires, Cushion Rubber Smooth - 15" x 5" x 11.25"

25. Regenerative Braking

26. Front Worklights *LED - OHG Mounted

27. Worklight Key Switch - Panel Switch

28. Audible backup alarm with activated warning light

29. Warning Device Light*LED Flashing Light – Amber

30. Clear view mast and carriage. Two Stage Lift Height 114.0", Collapsed Height

77.0", Extended Height 162.5", Free Lift 29.0"

31. Carriage - Hook type, preferred 37" Wide (36”minimum), ITA Class II

32. High load backrest 37" Wide x 48" High

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33. Standard Length Forks - Hook type, Pallet Forks 42" Width 4" Thick 1.75"

(minimum 42” x 4” x 1.4”)

34. Tilt Range /Tilt Restriction 5 Deg Forward/5 Deg Back – 3Deg forward and

4Deg backwards (minimum)

35. Forks - adjustable /removable with Hook, Clips or Hangers

36. Fork Side shifter Sideshifter *Integral - Lift-Tek

37. Standard Directional Control

38. Sealed motors to IP54

39. Auxiliary Hydraulics *Single Function

40. Hydraulic Control Handles Standard - Nylon

41. 500 Hour Preventive Maintenance Interval

2. Specifications and Performance Requirements: At a minimum, the Contractor shall furnished two (2) new power steering Walkie Counterbalanced or Stand-Up

Counterbalanced pallet stacker that meets or exceeds the following specifications and minimum performance requirements.

1. CAPACITY - 3000 lbs. at 24” Load Center

2. STRADDLE ID/OD – 34”/42” with Class 2 ITA fork carriage 16.25” H x 32” W

3. LOAD BACKREST – 36” H

4. MAST – up to two Stage I-beam

5. PANTOGRAPH – capable of sideshift and tilt. Prefer up to 22” or more fork extension

6. LIFT HEIGHT – minimal of 72”

7. FORKS – 42” L x 4” W. capable of ± 3° of tilt from horizontal

8. UNIT WIDTH - including all outriggers etc. shall not exceed 38”

9. HEIGHT MAST CLOSE – 73.5”

10. TURNING RADIUS – 62.6”

11. LIFT SPEED - Up to 40 fpm empty and up to 35 fpm loaded—3000lbs

12. LOWERING SPEED - Up to 29 fpm empty and up to 57 fpm loaded—3000lbs

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13. SPEED – 24-Volt ZAPI travel controller with travel speeds: Variable from 0 mph to

3.41 mph empty to Variable from 0 mph to 3.1 mph loaded

14. DRIVE – AC Drive motor with regenerative electromagnetic brake

15. WEIGHT – Maximum 3800lbs chassis only

16. CARRIAGE – 30.8” W

17. TIRES – Polyurethane tire

18. BATTERY & CHARGER – Enersys NexSys Maintenance Free industrial 24 Volt

Battery with Enersys Industrial Charger 24 Volt DC output

*Note a walkie reach stacker is desirable to include up to a 22” fork extension

3. The following terms and conditions are required for all equipment purchased:

1. Standard warranty – 12 months full coverage / 24 months powertrain

2. Four (4) hours of onsite demonstration and training.

a. The demonstration will consist of the vendor’s training instructor mounting the forklift and demonstrating its functionality in accordance with the above specifications for not more than thirty (30) minutes.

b. The training will consist of the vendor’s training instructor providing instructions to BEP employees/forklift operators while mounted aboard the forklift. The COR will provide a training scenario to ensure safe operations. The COR will also provide real world work to be conducted by BEP employees/forklift operators as the training instructor monitors. This process shall not exceed three hours and thirty minutes (3:30).

c. The contractor shall provide a final operational check after delivery and training to ensure proper functionality.

4. All Operators, Parts and Warranty manuals shall be provided in English (paper and electronic PDF format)

5. Finish (Paint color): Contractor shall provide equipment with Manufacturer’s standard finish and paint.

6. Parts: The Contractor shall provide a list of parts to the Contracting Officer

Representative (COR), needed to performed preventive maintenance on the forklift (s) 30-days prior to the equipment being shipped to their delivery destination. The list shall include the parts provided in the Initial Parts Kit and any additional items

8 Bureau of Engraving and Printing 2031ZA21Q00064 recommended by the Original Equipment Manufacturer (OEM), if the Contractor is not the OEM, for review and approval by the COR. The list shall include the following elements, as a minimum:

a. Part description;

b. Original Equipment Manufacture Part Number;

c. Suggested quantity; and

d. Unit Cost.

The BEP intends to procure parts, on a competitive basis, as needed during the equipment life cycle. To assist the BEP in procuring parts, a complete list shall be provided for all parts and components of the equipment. All components listed shall be cross-referenced and supplied with the manufacturers’ literature, and any other purchased part documentation. The listing shall be organized by the type of the part; i.e., bearings, pin kit, etc. Contractor shall provide suggested parts list and price list. The manual shall be in English and shall be provided in paper and in electronic format

(PDF).

WARRANTY

The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW. The Contractor warrants all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of one (1) year (12 calendar months) warranty will begin after completion demonstration of successful performance test and full acceptance of each equipment by the COR. The contractors warranty shall include parts, labor, and associated transportation and shipping costs. This warranty will be at no additional cost to the government.

When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 72 hours of notification.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the delivery site after the BEP's final acceptance of each equipment.

During the warranty period, the contractor personnel shall correct any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform under the warranty period, the BEP Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the contractor thereby, or make an equitable adjustment in the contractor price. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence

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SAFETY

The 3-Wheel Sit Down Forklift Trucks must meet all Federal, State and local safety requirements. All services to be performed on-site within the BEP shall be performed in a manner consistent with the BEP’s Office Environmental, Health and Safety (OEHS) policy and applicable EHS laws, regulations and other applicable requirements.

The 3-Wheel Sit Down Forklift Trucks must be provided meeting the specification above without replacement. The 3-Wheel Sit down Forklift Trucks shall comply with American National Standards Institute (ANSI) and (OSHA) standards. ANSI and OSHA standard can be found at https://www.osha.gov/SLTC/poweredindustrialtrucks/standards.html. As well, the 3- Wheel Sit down Forklift Trucks shall include the OSHA service based on the usage interval of 500 hours. The 3-Wheel Sit Down Forklift Trucks shall meet standard for industrial trucks, ANSI/ITSDF B56.1-2016 – Safety Standard for Low Lift and High Lift Trucks which can be found at https://blog.ansi.org/2016/10/ansiitsdf-b561-2016-low-high-lift-trucks/#gref.

The Contractor shall provide a listing of all hazardous materials used on the vehicle; if there are no hazardous materials used, this shall be stated on the offer. The Contractor shall provide material safety data sheets of all hazardous materials, if any.

IV. DELIVERABLES

The contractor shall deliver all items in support of this effort within in 90 days after issuance of award to the BEP DCF.

DELIVERY REQUIREMENTS

The following DELIVERY information must be provided when scheduling delivery appointments to BEP facilities:

Name of supplier/manufacturer

Contract/Purchase Order Number

Total number of cartons or pallets

Total weight

Date and Time of Delivery

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D”

STREET SW, BETWEEN 13TH & 14TH STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

https://www.osha.gov/SLTC/poweredindustrialtrucks/standards.html

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To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of

Material Handler/Leader.

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SECTION IV – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

52.247-34 F.o.b. Destination NOV 1991

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SECTION V – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

A. NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia;

Landover, Maryland; and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

B. GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

Purchase Order Number – The order number BEP assigned to this purchase

Shipping Address – Point from which the merchandise was shipped Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise Customer Information – The name and telephone number of the party to which the merchandise is being shipped Total Weight of Packages (if item is sold to BEP in pounds) If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

C. LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM

INCLUDED IN THE SHIPMENT

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

D. NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and

Shipping Address – Point from which the merchandise was shipped/and BEP Purchase Order Number - PO# or CC order #/ and Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

14 Bureau of Engraving and Printing 2031ZA21Q00064

SECTION VI – CONTRACT ADMINISTRATION DATA

A. BPA ADMINISTRATION OFFICE

1. This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

2. Written communication to the Contracting Officer shall make reference to the contract number.

B. DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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C. DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION VII – SPECIAL CONTRACT REQUIREMENTS

A. Type of Contract

This is a firm, fixed price contract for equipment and services.

B. Interpretation of Contract Requirements

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

C. Notice to the Government of Delays

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

D. Identification of Contract Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

E. Post Award Meeting/Design Reviews

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The COR will provide advance notice, agenda and, meeting days and

17 Bureau of Engraving and Printing 2031ZA21Q00064 time; which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

F. Evaluation of Contractor Performance

Interim and final evaluations of Contractor performance may be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Bureau of

Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

18 Bureau of Engraving and Printing 2031ZA21Q00064 retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS

G. Bureau Working Restrictions

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

Interfering with Government business;

Unduly restricting traffic;

Causing unsafe conditions for employees and visitors; and

Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

H. Parking

All vehicles entering the facility are subject to inspection. There is no available parking at the

DCF.

I. Bureau’s Regulations

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

19 Bureau of Engraving and Printing 2031ZA21Q00064

J. Contractor Officer Representative

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

K. Security Requirements

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

L. Travel Cost

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

Date and place (city, town, or other similar designation) of the expenses;

Purpose of the trip; and

Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in http://www.gsa.gov/portal/content/104877

20 Bureau of Engraving and Printing 2031ZA21Q00064 order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

21 Bureau of Engraving and Printing 2031ZA21Q00064

SECTION VIII – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.204-13 System for Award Management Maintenance JUL 2013

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018

52.214-34 Submission of Offers in the English Language APR 1991

52.214-35 Submission of Offers in U.S. Currency APR 1991

52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000

MAY 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (JAN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-

91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

http://www.acquisition.gov/

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(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

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(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved] __ (14) __ (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

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(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)) __ (ii) Alternate I (Nov 2016) of 52.219-9.

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__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15 U.S.C. 657f).

XX (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

XX (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15

U.S.C. 637(m)).

XX (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

XX (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

XX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (28)

(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

XX (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

XX (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

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__ (38)

(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

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(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

__ (41)

(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

XX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(Aug 2011) (E.O. 13513).

__ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (45)

(i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

XX (46) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (47)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (48) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States

(Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

__ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.4505, 10 U.S.C.2307(f)).

__ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C.4505, 10 U.S.C.2307(f)).

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XX (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

__ (56) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) (31 U.S.C.3332).

__ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

__ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

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(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May

2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after

26 Bureau of Engraving and Printing 2031ZA21Q00064 any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-

91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(viii) 52.222-26, Equal Opportunity (Sept 2015) (E.O.11246).

(ix) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C.4212).

(x) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

(xi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C.4212)

(xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xiii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiv)

(A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50(22 U.S.C. chapter 78 and E.O 13627).

(xv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

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(xvi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvii) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xix) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xx)

(A) 52.224-3, Privacy…