Aircraft Structures DD Draft SOW 4-09-20.pdf

Source Selection Information – See FAR 2.101 and 3.104

SPE4A220XXXXX_Aircraft Structure and Misc._RFI

Statement of Work

(DLA Direct)

Federal Supply Classification: 1580 (Aircraft Structure Components), 1660 (Aircraft Air Conditioning, Heating and Pressurizing Equipment) & 1680 (Misc. Aircraft Accessories and Components)

In Support of All U.S. Military, Foreign Military, and Non-Military Customers

***THIS IS A DRAFT STATEMENT OF WORK (SOW) INTENDED FOR MARKET

RESEARCH ONLY.***

This Statement of Work (SOW) outlines the Government’s requirements for material support under Federal Supply Classification (FSC) 1580, 1660 & 1680. The Government seeks to award multiple 100% Small Business Set Aside (SBSA), Firm-Fixed Price, Indefinite Quantity contracts consisting of a Five (5)- year base performance period and option year periods IAW FAR 52.216-27 and FAR 16.504. Contractors are required to price 50% of the ~1,750 active NIINs to be considered for award. Each awardee certification will be verified as a Small Business via System for Award Management (SAM). If a proposal is submitted and the supplier’s status as documented in SAM is not compliant with the set-aside requirements as of the date of the proposal submittal, the proposal will be considered non-responsive and no action will be taken on the proposal and the supplier will be notified of their removal from the evaluation process. The purpose of this solicitation is to provide DLA Direct (DD) support for open and competitive National Stock Numbers (NIINs) within the following Federal Supply Class (FSC:

• FSC 1580 – Aircraft Structure

• FSC 1660 - Heating, cooling and Pressurizing Equipment

• FSC 1680 - Misc. Aircraft Components

Background: The Aircraft Structure Strategic Project will replace numerous Government transactional procurements for Defense Logistics Agency (DLA) depot stocked items to support the warfighter more effectively. The goal is to develop long term supplier relationships in an effort to decrease Administrative Lead Time (ALT), improve Production Lead Time (PLT), and improve material availability in a competitive environment.

SCOPE

1.1 The Statement of Work (SOW) outlines the requirements of the Aircraft Structures Strategic Project to acquire and provide a broad range of competitive NIINs for FSCs 1580, 1660, and 1680. Each awardee will be required to provide the NIINs to the Government IAW the terms and conditions of the contracts. The SOW defines the supplier requirements that will sure on -time delivery (OTD) to the specified location on each delivery order and meet the stated contract requirements. Each awardee is solely responsible to the Government for the cost and quality of the items delivered under the contract. Each awardee is the source of supply for the entire performance period for all NIINs found in attachment “Active NIINs”. All awardees will be able to compete to become the source of supply for NIINs found in attachment “Add-On NIINs” as long as adequate performance is maintained as defined by the contract. If an awardee does not maintain at least a 90% OTD rate for all “Active NIINs” they shall not be considered for award of “Add-On” NIINs.

CONTRACTOR REQUIREMENTS

2.1 Business Management: Each awardee is responsible for providing the awarded NIINs. Each awardee shall be responsible for:

Selecting capable contractors for FSCs 1580, 1660, and 1680 to provide the required items while managing numerous delivery orders to support required delivery date. Managing numerous contractors with various levels of capability and technology expertise while maintaining processes and procedures to prevent and resolve performance and quality issues. Maintaining the technical expertise to meet the sourcing and quality requirements while maintaining processes and procedures to assure the requirements for packaging, marking, packing material, qualities, and transportation, as defined by the contract, are met. Maintaining a plan to assure items are purchased from only approved sources, that do not violate country of origin limitations, small business manufacturing requirements, or other limitations established by this contract. At the completion of contract performance (within 45 days of Contracting Officer’s request), the supplier shall provide a list of all NIINs with the associated CAGE, if applicable, from where the items were purchased/manufactured to support the contract performance. The format of information shall be provided in Excel format.

2.2 Order Processing and Invoicing: Each awardee is required to receive electronic orders, submit electronic invoices, and submit request for payment through Wide Area Work Flow (WAWF). Payments to each awardee shall be made via Electronic Funds Transfer (EFT).

2.3 Place of Delivery: The supplier shall deliver the NIINs to the DLA direct location(s) identified in each delivery order.

2.4 Surge and Sustainment: The Government is not obligated to order any of the Surge quantities and the supplier shall not ship such quantities without receipt of an order clearly designated for surge quantities.

GOVERNMENT PROPERTY/TOOLING/DATA/CPARS REPORTING

3.1 Government Furnished Property (GFP): No GFP will be provided by the Government under this effort.

3.2 Contractor Performance Assessment Rating System (CPARS): This contract may require CPARS reporting as described in the DLA Aviation Acquisition Procedures Subpart 42.15 – Contractor Performance Information if the dollar value exceeds $5 Million.

SECTION L AND M ARE ADDED AS ATTACHMENTS The intent of this procurement is to provide flexibility to support items defined with the FSCs listed above, which are managed and supported by the Defense Logistics Agency (DLA). The individual NIINs represent currently known items with recent procurement history and the items for which there is forecast data. The list of NIINs is not intended to be all-inclusive and does not necessarily identify all NIINs that may be purchased via this action. It is expected that items included in this/these IQC contract(s) will remain applicable for support under the contract(s), however, items may be excluded during the/each contract period upon notification to the source(s) supporting these efforts. As defined within this/these contract(s), items that meet the specified criteria may be added to this/these contract(s).

ADDITION/DELETION OF NIINS

4.1Addition/Deletion of NIINs: NIINs that are not specifically identified at time of contract award may be added/deleted to/from the contract(s). All items must meet the same compliance criteria established by the baseline contract (similar type items within the specified FSCs, AMSC, and other criteria established by the Government). NIINs not previously identified in the contract will require coordination and approval IAW approved United States Government (USG) Small Business coordination processes. For NIINs identified in the potential add population of this LTC, the NIINs will be competed among the awardees.

During any performance period, the Government may unilaterally delete any NIIN due to changing demand patterns, obsolescence, NIIN substitution or because they no longer have application. The awardee is to notify the Contracting Officer of any NIIN deemed to be obsolete, unavailable, out of production or superseded and may recommend the deletion from the contract.

The notice shall include complete information as to appropriate superseding, substitution, or alternate, and how such NIIN meets the fit, form, function, and interchangeability requirements of the obsolete, unavailable out of production, or superseded. If an obsolete NIIN has no replacement, the notice shall include information concerning the availability of alternate sources or substitute. If the Contracting Officer agrees to remove any NIIN from the contract, removal of the NIIN will be done by unilateral modification.

4.2 Guarantee Minimum: FAR 52.216-22(b), Indefinite Quantity, the minimum contract value is defined as the guaranteed monetary value of the aggregate orders issued during the base performance period only. The minimum will not guarantee orders for any particular NIIN or group of NIINs. The Government will NOT guarantee a minimum for the remaining performance periods. The Minimum dollar amount guaranteed for the 5 year base period is a total of $1,000.00.

4.3 Transportation: Delivery shall be FOB Origin. Shipments may be to any CONUS DLA Depot. The supplier shall consolidate shipments from the same source to the same destination whenever possible.

4.4 Delivery: The supplier shall deliver directly to the DLA distribution depot designated on each delivery order. The supplier shall ship ordered NIINs to ensure arrival by the required contract delivery date specified in the delivery order. The required delivery days for each NIIN are indicated in the pricing spreadsheet which is attached. By providing a proposal, contractors are agreeing to the Government’s required delivery dates.

ADD-ON ITEMS

Price Competition and Procedure for Pricing Add-On Items on the Contract After Initial Award:

IAW FAR 16.504 (c)(ii)(c), this will be a multiple award IQC contract. As the Contracting Officer identifies add-on items the selected items will be competed among the successful awardees based on price competition. The selected awardees will remain as a viable part of the active contract competition as long as the requirements of participation and additional periods of Performance Evaluation and Award, are met. Competition between the awardees will be conducted on each item identified as a requirement by the Government. All awardees must provide a proposal for each item as required herein and award of each item will be made based on a best value evaluation for initial award in accordance with Section L and Section M of the RFP; subsequent pricing of add-on items will be based on competition among all eligible awardees. An item awarded will not be re-competed during the same defined performance period. The awarded price will remain valid for the performance period and any recurring requirement for that item will go back to the awardee unless the awardee fails to meet the 90% OTD requirement of this contract. If the contractor fails to meet the 90% OTD metric for any item on contract, the Contracting Officer may decide to re-compete that item between the awardees at any point during the contract.

The Contracting Officer will evaluate all prices submitted by each awardee to determine if adequate competition exists. The performance period after the 5 year base will be re-priced and all items re-competed among the awardees (alternatively for industry feedback: would EPA be more favorable as an adjustment tool or would a re-compete be more favorable?). All updated pricing will be provided to all awardees 30 days prior to the date set for performance period expiration. Once provided with updated, option period, pricing, each awardee must submit pricing discrepancies (the only pricing discrepancies that will be considered by the Government are administrative or mathematical errors) no later than 20 days prior to the date set for performance period expiration. Responses to the updated pricing shall be provided via e-mail or as directed for a specific requirement. No additional cost for the item will be paid by the government (including, but not limited to, such costs as for transportation or government inspection costs, if applicable, as these costs are expected to be included, as applicable, in the initial proposed price). Each contract will be modified to include updated prices for the applicable contractual ordering period. As funded requirements generate for each item, no additional competition will be conducted for those priced items unless the offeror does not meet the required OTD for that item or in aggregate for the entire population.

The possibility exists that items priced during any performance period may not be purchased during that period. There will not be a guaranteed minimum for the performance period two. If requirements change and items priced during a performance period are subsequently not required/funded, the Government does not have to purchase the item(s) or provide any compensation for the items. The number of days for response to add-on item pricing requests may be adjusted by the Contracting Officer for specific circumstances. If the number of response days is not in accordance with this clause, the Contracting Officer shall notify the awardee in writing and define the specific response time. The Contracting Officer will determine the best value for each item and those items will be awarded. Once item(s) are awarded, the awardee will be responsible for supplying those items on a recurring basis for the remainder of the performance period. Additional Periods of Performance Evaluation and Award: The contract(s) includes a provision for an additional performance period. The initial period of performance for each potential contract is a five (5) year base from date of contract award. The contracts include an option years for an additional performance period that may be awarded at the Government’s discretion in 1, 2, 3 –year increments. The Contracting Officer shall make a determination and notify the contractor(s) no less than 60 days prior to the end of the base performance period of each contract regarding exercise of the option year periods. All contractors shall maintain a minimum 90% on time delivery rate for each item they are awarded. On-time delivery rates will be tracked quarterly using the previous 6 month’s delivery performance to determine the on time delivery rate. Reports showing the delivery rate will be provided to the contractor within 30 days after the end of each quarter. Once the contractor receives the on time delivery report from the Government the contractor has 14 days to submit discrepancies. All discrepancies must be accompanied by proof of on-time delivery to be considered by the Government. If the contractor has not maintained an overall on-time delivery rate of at least 90% for each item ordered, it is at the discretion of the Contracting Officer whether or not to remove the contractor’s award for that NIIN. If the overall on-time delivery rate, for each item ordered, meets or exceeds 90%, the supplier will continue to be the supplier for that NIIN. If the awardee does not meet the requirements established, the awardee may be disqualified from receiving add-on NIINs at the contracting officer’s discretion. In the event, based on performance assessments, an awardee is disqualified from further participation, or if the Government is notified an awardee will no longer participate in the overall contract, the Government shall assess the capability of the continued performance of this contract with the remaining participating contractors. Supplier “NO BID” Actions: During the initial award evaluation, the supplier shall not provide a “No bid” for more than 50% of the items on the list to be priced. If a “No bid” is provided during the initial source selection process for more than 50% of the items, the offeror may be deemed non-responsive and not considered for award of any of the NIINs. Offers will be evaluated as explained in Section M, which is attached to the solicitation, and all prices will be evaluated prior to making an award decision, which will include price reasonableness. Offerors are cautioned about providing unreasonable prices. Use of “No bids” (for more than 50% of the items) and/or unrealistic prices during the initial award evaluation may result in the offeror being deemed non-responsive and ineligible for award. After the initial evaluation, if a supplier is unable to price an item and deems it necessary to provide a “No bid” for that item, they shall provide a technical reason to support the “No bid”. This technical reason shall be complete and contain back up data as necessary to show that due diligence was taken by the supplier in pricing the item. This information shall be submitted to the Contracting Officer as soon as the information is complete, but not later than the due date for that entire pricing action.

The contracts awarded from this solicitation will be issued as 100% SBSA and each offeror is expected to ensure the items meet the requirements as a small business or utilizing small businesses IAW FAR 19.502-2, with the exception to the non-manufacturer waivers identified by the SBA which includes FSC 1580 and potentially FSC 1660 and 1680 pending SBA Approval..

Additional information may also be available in the Government technical information (drawings, specs, etc.). Upon request, an offeror shall be required to identify the source of supply for each item. For each item offered, the offeror shall identify the contractor’s name, business size, and CAGE (if applicable) and shall maintain the information and provide the complete list to the Government upon request.

NOTICE TO DLA CONTRACTORS: The Government reserves the right to cancel this solicitation and is not liable for any solicitation preparation costs offerors may incur. THIS

COMPLETED DOCUMENT AND ATTACHMENTS ARE NECESSARY FOR THE

EVALUATION OF YOUR OFFER. Mail Offers: (DO NOT SUBMIT OFFER TO

ACQUISITION SPECIALIST) NOTE: SOLICITATION NUMBER MUST BE ON THE

ENVELOPE The address is as follows: Defense Logistics Agency Aviation (BID DESK) 8000 Jefferson Davis Hwy Richmond, VA, 23297 Awardees should only expect orders from DLA Aviation. Orders issued will have a single NIIN per order. Multiple orders may be issued daily/weekly as this is the nature of consumable type items and contractors are cautioned to be aware of this workload and be prepared to respond timely. Information regarding item dimension and weight can be found at either of the web sites below (as well as in the information that may be included with the data provided with this solicitation). HAYSTACK http://haystack.ihserc.com/code/flis_search.asp FEDLOG http://www.dlis.dla.mil/fedlog The Government reserves the right to re-compete any item on the NIIN list. In the event an awardee fails to meet the required Production Lead Time or fails to provide a NIIN in accordance with all specifications and standards, the item may be removed from the awardee’s contract and re-competed among awardees. The Government will NOT fund any advance release of material. All material stocked is at the contractors risk. There are specific fill-ins required by sections/clauses contained in this solicitation to be completed by the offeror. The following DAAN's are included by reference.