LTBMU_Janitorial_2015_Solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 54

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER

6. SOLICITATION ISSUE

DATE

AG-9JGP-S-15-0101

7. FOR SOLICITATION INFORMATION CALL:

CONTRACTING OFFICER

TECHNICAL REPRESENTATIVE

a. NAME

MATTHEW GAGNON

CHERYL SCHUMACHER

b. TELEPHONE NUMBER(No collect calls)

530-478-6826

530-543-2858

8. OFFER DUE DATE/

LOCAL TIME

05/21/2015, 4:30 pm

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:

100 % FOR

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL (WOSB) ELIGIBLE UNDER THE WOMEN-

OWNED

BUSINESS SMALL BUSINESS PROGRAM

NAICS: 561720

SERVICE DISABLED EDWOSB

VETERAN- OWNED SIZE STANDARD:

SMALL BUSINESS 8(A)

USDA FOREST SERVICE

CENTRAL CALIFORNIA ACQUISITIONS

631 COYOTE STREET

NEVADA CITY 95959

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB

RFP

15. DELIVER TO CODE

See specifications.

16. ADMINISTERED BY CODE

See block 9.

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

JANITORIAL SERVICES LTBMU – SUPERVISORS

OFFICE AND MEYERS WORK CENTER

LAKE TAHOE BASIN MANAGEMENT UNIT

See separate schedule sheet.

Contractor MUST be registered in the System for Award

Management (SAM) before award can be made.

Please provide the following information:

DUNS#_________________

TIN#___________________

(Use Reverse and/or Attach Additional Sheets as Necessary)

Email offers are not authorized

Facsimile offers must be fully received by the due date and time.

Please plan accordingly.

25. ACCOUNTING AND APPROPRIATION DATA

See IAS requisition.

26. TOTAL AWARD AMOUNT (For Govt. Use

Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE

ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

29. AWARD OF CONTRACT: REF.

OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED ____________________YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

JANITORIAL SERVICES LTBMU

SUPERVISORS OFFICE AND MEYERS

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AG-9JGP-S-15-0101 PAGE

OF

See schedule on next page.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

19. ITEM NO 20. SCHEDULE OF SUPPLIES/SERVICES 21. QTY 22. UNIT 23. UNIT PRICE 24. AMOUNT

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AG-9JGP-S-15-0101 PAGE

PART 1: SCHEDULE OF ITEMS

SUPPLIES/SERVICES & PRICES/COSTS

PROJECT:

UNIT:

SOL:

JANITORIAL SERVICES

LTBMU – Supervisors Office and Meyers Work Center

AG-9JGP-S-15-0101

Item No. Description Unit Quantity Unit Price Total Price

1a Base Period:

Supervisors Office July 1 to Dec 31, 2015 Month 6 $ $

1b Base Period:

Meyers Work Center July 1 to Dec 31, 2015 Month 6 $ $

2a Option Period 1:

Supervisors Office Jan 1 to Dec 31, 2016 Month 12 $ $

2b Option Period 1:

Meyers Work Center Jan 1 to Dec 31, 2016 Month 12 $ $

3a Option Period 2:

Supervisors Office Jan 1 to Dec 31, 2017 Month 12 $ $

3b Option Period 2:

Meyers Work Center Jan 1 to Dec 31, 2017 Month 12 $ $

4a Option Period 3:

Supervisors Office Jan 1 to Dec 31, 2018 Month 12 $ $

4b Option Period 3:

Meyers Work Center Jan 1 to Dec 31, 2018 Month 12 $ $

Total Base Year: $

Total Options: $

Grand Total: $

NOTES:

1. Responses for quantities less than those listed above may be rejected.

2. Responses without prices for each item and sub item may be rejected.

EMAIL QUOTES WILL NOT BE ACCEPTED

Price Submitted By

Signature: Phone:

Vendor: Fax:

Address: Email:

DUNS No: Contact name:

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AG-9JGP-S-15-0101 PAGE

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SCOPE OF CONTRACT

Description of Work: The intent of this contract is to secure services (inclusive of supplies) for janitorial services, including interior window and carpet cleaning at the Lake Tahoe Basin Management Unit Supervisor’s Office and the Meyers Work Center.

Contractor Responsibility: The Contractor shall provide everything – including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the project.

C.2 Project Location & Description Location: The project is located on the Lake Tahoe Basin Management Unit, Supervisor’s Office, 35 College Drive, South Lake Tahoe, CA, and the Meyers Work Center, 3030 Highway 50, South Lake Tahoe, CA.

Description: The Supervisor’s Office is located within the city limits of South Lake Tahoe, CA. From Stateline, proceed west on US 50 to Al Tahoe Boulevard. Turn left onto Al Tahoe Blvd and travel south on Al Tahoe Blvd to the traffic light at the junction of College Drive and Johnson Avenue turning right onto College Drive. Then turn right approximate 400 feet onto the entrance road to the Supervisor’s Office. For the Meyers Work Center, from Stateline proceed west on US 50 9.4 miles to the work center on the west side of the highway.

The Supervisor’s Office building contains approximately 24,000 gross square feet of space, including a reception area, 28 individual numbered office/work areas, four restrooms with two showers, five conference rooms, an elevator, and janitor storage areas/rooms on the first floor.

Work at the Meyers Work Center will include complete cleaning of Building A (1200 sq ft), Building B (1140 sq ft), Building C (1300 sq ft), Building E (1835 sq ft) and cleaning of one restroom each in the warehouse and auto shop. Buildings A, B, C, and E have two restrooms each. There are four showers at the work center; two located in Building C and two located in Building E.

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Estimated Start Date & Contract Time Start: July 1, 2015 Time: Base Period is July 1, 2015 through December 31, 2015, with three one-year options. (See also Section F, Deliveries or Performance.)

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AG-9JGP-S-15-0101 PAGE

C.4 Cleaning Schedule Supervisor’s Office Work Days and Hours: Work shall be performed five days a week, Monday through Friday. The contractor must report to the Supervisor’s office before 4:30 p.m. (close of business) to gain access to the building, but janitorial services may take place between 3:30-9:00 p.m. Vacuuming must take place after 5:00 p.m. Carpet cleaning and floor waxing should be done on weekends and scheduled at least 48 hours in advance with the COR.

Meyers Work Center Work Days and Hours: Work shall be performed five days a week, Monday through Friday during business hours 8:00 a.m. to 5:00 p.m. Carpet cleaning and floor waxing should be done on weekends and scheduled at least 48 hours in advance with the COR.

C.5 Licenses and Insurance (see also Section L, Notices to Offerors and Respondents).

C.6 Contractor-Furnished Materials and Services 6-1. The Contractor shall provide everything – including, but not limited to, all equipment, supplies (listed below), transportation, labor, and supervision – necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

a) Liquid hand soap (Must be biobased) (Must not be pink)

b) Paper hand towels, in bathroom and kitchen areas

c) 2-Ply toilet tissue

d) Solid cake toilet room deodorant

e) Toilet urinal deodorant cakes

f) Paper toilet seat covers

g) Sanitary supplies (Paper bag to dispose of feminine hygiene products in women’s restrooms)

h) Trash can liners for all trash cans of various sizes throughout the building and property grounds, to include liners for feminine products located in bathroom stalls.

The Contractor must comply with the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and

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AG-9JGP-S-15-0101 PAGE

materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive.

It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All purpose cleaner Degreaser/cleaner

Heavy duty cleaner Deodorizer

Carpet shampoo Floor finish

Gum remover Floor finish restorer

Disinfectant sanitizer Floor sealer

Extraction fluid Furniture polish

Floor stripper Glass cleaner

Neutral cleaner (liquid) Grout sealer

Stain remover polish Stainless steel Polish

Air freshener including dispenser Toilet bowl cleaner

Brass polish/cleaner Wood floor cleaner

Chrome polish/cleaner Laundry detergent

Liquid hand soap including dispenser Cream cleaner

Lime and scale remover (tub and tile cleaner)

Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content. Products can also be found and compared at http://www.greenseal.org/findaproduct/index.cfm.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

http://www.biopreferred.gov/ http://www.greenseal.org/findaproduct/index.cfm

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AG-9JGP-S-15-0101 PAGE

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Biobased Operations Plan. This submittal shall be approved by the COR in writing.

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all of the staff and 3) be available with technical assistance to trouble shoot problems.

C.7 Government-Furnished Materials and Services The Government will furnish secure areas for storage of Contractor-furnished materials.

The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government. The Government will furnish the following:

a) To gain entry to the building, the contractor must access the building during business hours. Keys will be provided to access interior doors at the Supervisor’s Office to complete all required work. These doors are to remain locked after

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AG-9JGP-S-15-0101 PAGE

cleaning is complete. These keys are to be returned to the Forest Service upon completion of the contract.

b) Keys for various locked dispensers, such as paper towers. These keys are to be returned to the Forest Service upon completion of the contract.

c) Bulk commercial trash disposal bin.

C.8 Conduct 8-1. General

All work under this contract shall be performed in a skillful and workmanlike manner.

The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract. A background check will be done on all Contractor’s employees that will be working in the building unsupervised.

8-2. Specific Conduct The following restrictions apply to the Contractor and his/her employees:

a) Smoking: The Supervisor’s Office and Meyers buildings are non-smoking buildings. The Contractor shall not smoke inside the buildings and must dispose of cigarette debris properly outside of the building.

b) Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c) Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d) Soliciting or Vending: The contractor shall not solicit or sell any items while on Government property.

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e) Firearms: The Contractor shall not be in possession of any firearms in the Supervisor’s Office.

C.9 Security of Premises The Contractor shall be responsible for securing premises upon completion of each service. The Contractor shall take the necessary precautions to close exterior doors and windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and the Contractor’s employees are allowed in the buildings.

The Contractor shall check to see that all gates, exterior doors, and all exterior windows are locked and that exterior lights that illuminate the entrance/exits are turned on before departing the premises during hours of darkness.

The Contractor shall report to the Contracting Officer any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the Contracting Officer.

The Contractor shall ensure that all overhead lights are turned off after each room or area has been serviced.

Locked and/or Non-Serviced Rooms: Some rooms in the building are locked for administrative reasons. These rooms will not require services unless left unlocked or a key has been provided to the contractor. For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

The Meyers Work Center will be cleaned on the same schedule and to the same standards of performance measurement as the Supervisor's Office. The tasks of deep cleaning and carpet cleaning are of special concern. Only areas with the note (S.O.

only) will be treated differently than the Meyers Work Center.

C.10 Storage At the Supervisor’s Office, a storage room for limited amounts of supplies will be available to the Contractor. This room is located on the first floor of the building. A cabinet will be provided at one location at the Meyers Work Center.

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C.11. Quality Assurance Plan Area Description of Work Performance Measurement Daily Weekly Monthly Other

RESTROOMS

SHOWER

ROOM

Sweep and wet mop floors utilizing a cleaner disinfectant.

SWEEPING, WET MOPPING

OR SCRUBBING: The floors shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc.;

and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean.

X

RESTROOMS

SHOWER

ROOM

Clean all fixtures, including metal and chrome, water closets, urinals, shower stalls, washbasins, mirrors, waste receptacles, floor baseboards, dispensers and wall surfaces utilizing a germicide cleaner disinfectant.

FIXTURE CLEANING:

Porcelain fixtures and metal surfaces, (washbasins, urinals, toilets, shower stalls, etc.)

shall be clean and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, or excess moisture. Mirrors shall be streak free. Clean the ventilator grills in all the restrooms semi-annually

X

RESTROOMS

SHOWER

ROOM

Empty waste receptacles, supply/service paper towel, soap, toilet paper seat cover dispensers, and sanitary dispensers.

SERVICING: Empty, clean, and disinfect, with a germicidal disinfectant, all waste paper receptacles and sanitary napkin receptacles. With the use of rubber gloves, collect soiled bags in separate containers for disposal.

Replace liners in receptacles with new ones. Restock paper towels, toilet paper, paper seat covers, sanitary items, and soap so a sufficient supply is available at all times. Place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the Contracting Officer.

X

RESTROOMS

SHOWER

ROOM

Spot-clean other surfaces and dust horizontal surfaces

SPOT CLEANING: Smudges, marks, or spots shall have been removed without causing unsightly discolorations.

X

RESTROOMS

SHOWER

ROOM

Damp wipe the full surface area of all stall partitions, doors, and waste paper receptacles utilizing a multipurpose (disinfectant deodorizer) cleaner.

DAMP WIPING: All dirt, dust, water stains, spots, streaks and smudges shall be removed from the surfaces and waste paper receptacles.

X

RESTROOMS

SHOWER

ROOM

Clean shower stall surfaces to remove accumulation of soap residue.

CLEANING: All shower stall surfaces shall be free of the accumulation of soap residue and other debris.

X

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RESTROOMS

SHOWER

ROOM

Clean all bathroom and shower room floors, including grout to remove accumulated dirt and residue.

CLEANING: All floors shall be cleaned to remove accumulated grout, dirt, and residue

X

GENERAL

OFFICE

CLEANING

Includes all office areas, private office rooms, storage rooms, conference rooms, hallways, stairways, and elevator

GENERAL

OFFICE

CLEANING

Empty wastebaskets, replace plastic liners as needed to keep clean. Place shredded paper in blue trash cans outside mailroom.

Break down empty boxes and put in dumpster.

SOLID WASTE

COLLECTION: All solid waste generated in the building shall be collected in trash bags and removed to outdoor trash receptacles. Liners shall not be torn, worn or contain residue

Twice Per Week

CLEANING

Vacuum and sweep high traffic areas.

Vacuum large entrance rugs.

Sweep non-carpeted areas.

VACUUMING: Carpeted surfaces and entrance rugs will be vacuumed and shall be free of obvious dirt, dust and other debris.

SWEEPING: Non-carpeted areas shall be swept and shall be free of obvious dirt debris or spillage.

Extend the sweep or vacuum to remove obvious dirt from around and under furniture.

X

GENERAL

OFFICE

CLEANING

Vacuum all carpeted areas.

VACUUMING: Carpeted surfaces will be vacuumed and shall be free of obvious dirt, dust and other debris.

Twice a week.

Monday and Wednesday

GENERAL

OFFICE

CLEANING

Maintain all office vinyl floors.

DAMP MOPPING: Floors will be free of dirt and spots, streaks, mop strand marks, and skipped areas.

Twice per week, Mon and Wed

CLEANING

Remove all cobwebs from walls, corners, stairwells and other areas.

All cobwebs shall be removed. X

GENERAL

OFFICE

CLEANING

Door knobs, banisters and railings must be cleaned

Door knobs, banisters and railings will be free of dirt, spots, dust, and streaks.

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OFFICE

CLEANING

Wash or damp wipe the inside and outside of wastebaskets.

CLEANING

WASTEBASKETS: At least semi-annually but more frequently if necessary wash or damp wipe wastebaskets to keep them in an acceptable condition. Wastebaskets shall be free of dust, debris, and residue. Plastic liners shall not be torn, worn, or contain residue. Liners are to be replaced at least monthly but more frequently if necessary to maintain a clean appearance.

X See Performance measure

GENERAL

OFFICE

CLEANING

(S.O. only)

Lobby stairs and 2 stairwells

Damp mop stairs and stairwells daily. Remove scuff marks weekly

X See performance measure

ENTRANCE,

ELEVATOR,

AND MAIN

LOBBY

(S.O. only)

Notes: Elevator door should NOT be kept open for several minutes. Do not hit the elevator door with any item or equipment.

Vacuum floor area.

Sweep the alcove outside the front entrance.

VACUUMING: Carpets shall be clean and free from dust balls, dirt, and other debris.

SWEEPING: The entire alcove area shall be swept of dirt, leaves, etc.

X Elevator as needed

GENERAL

OFFICE

CLEANING

Clean and polish all interior and exterior metal doorknobs, push bars, kick plates and other metal surfaces and doors.

METAL POLISHING: Metal surfaces shall be free of smears, stains, and finger marks. They shall be clean, bright and polished to a uniform luster x

MAIN LOBBY

(S.O. only)

Clean the glass displays and windows inside and outside within the alcove area. Remove the cobwebs.

GLASS CLEANING: All glass in the displays and windows shall be cleaned and free of smudges, streaks, etc.

COBWEBS: All cobwebs within the alcove shall be removed.

X Or as needed

EXTERIOR

Clean ash receptacles and discard materials

Ash, cigarette butts, matches and other material shall be removed from the receptacle and the receptacle wiped so it is free of dust, ashes, odors, tar, and streaks.

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Sweep entrances and sidewalks.

All entrances shall be cleared of dirt, vegetation, cigarette butts and trash within a 10’ radius of the doorway.

X Or as needed

Empty trash containers next to front entrance and outside conference room and lunch room.

SOLID WASTE

COLLECTION: All material shall be removed to the trash bin when at least ½ full. Liners shall be in place at all times.

X

DRINKING

FOUNTAINS

(S.O. only)

Clean drinking fountains

CLEANING DRINKING

FOUNTAINS: The stainless steel surfaces shall be clean and bright, and they shall be kept free of dust, spots, stains, and streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free from encrustation.

X

KITCHEN/

BREAK ROOM

Sweep and mop full floor area.

SWEEPING: Sweep hard floor. Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners or behind doors. Spot mop any spills from coffee, soda, etc daily. Mop the full floor area once per week on Fridays.

X Full mop once per week

KITCHEN/

BREAK ROOM

Clean counter tops and tables. Clean glass door at S.O.

break room.

Area shall be free of all paper, trash, empty bottles and cans, and other discarded materials.

The counter tops, table, and glass door shall present a clean appearance.

DISINFECTANT CLEANING:

A disinfectant cleaning solution shall be used to disinfect sink, counter tops and the tabletop.

X

KITCHEN/

BREAK ROOM

GENERAL

Tie up full bags and place inside dumpster.

Area shall be free of full bags.

bags will be inside dumpster.

X

VINYL

FLOORS

Maintain all vinyl floors.

DAMP MOPPING: Floors will be free of dirt and spots, streaks, mop strand marks, and skipped areas.

X

WINDOW

CLEANING

Window cleaning, exterior and interior windows.

Windows shall be free of streaks and no water spots on sill or frames. 24 HRS notification required.

Annually

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AG-9JGP-S-15-0101 PAGE

CARPET

CLEANING

Steam clean all carpet areas. 48 HRS notification required.

Spot clean stains and steam clean the carpet areas.

Annually

ENTRANCE

RUG

CLEANING

Steam clean all large entrance rugs. 48 HRS notification required.

Spot clean stains and steam clean large entrance rugs.

Annually

FLOOR DEEP

CLEANING,

SEALING,

POLISHING

AND WAXING

Deep clean, seal or wax (follow manufacturers recommendation) for wood, slate, and vinyl flooring and all tile.

48 HRS notification required.

All wood, slate, tile, and vinyl flooring will be clean, sealed, or waxed according to manufacturer’s recommendations.

Semi annually

BLINDS,

CABINETS,

WINDOW

SILLS

Dust, vacuum and wipe down blinds, cabinets, and window sills.

Blinds, cabinets, and window sills will be free of dust, dirt, spots, and streaks.

Semi Annually

STORAGE

ROOMS

Sweep storage rooms and extend the sweep to remove obvious dirt and debris from under furniture or structures.

SWEEPING: Floors shall be free of obvious dirt and debris.

No dirt shall be left in corners, crevices or where sweepings were picked up.

X Or as needed

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INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

Government Inspections Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

Acceptance Work on this contract will be deemed acceptable when the processes and/or deliverables conform to the contract requirements.

DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 Suspension of Work (APR 1984)

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance for the base portion of this contract is from July 1, 2015 through December 31, 2015. The period of performance for the option portion of this contract is from January 1, 2016 to December 31, 2018.

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CONTRACT ADMINISTRATION DATA

Pre-work Pre-work Conference Before work begins on service contracts, a pre-work conference is normally held to discuss the contract – especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm.

The pre-work meeting may be waived at the discretion of the Contracting Officer.

Notice to Proceed.

A. [ X ] No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

B. [ ] Work on this contract may proceed and contract time will begin upon receipt of the awarded contract. Any adjustments to the anticipated completion date will be noted in the award letter.

Payment Payments Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly or at the milestones specified below:

Deductions In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

[ ] Liquidated damages will be charged as follows:

Contract Release.

Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

Invoices.

A. [ ] Payment will be processed using Form FS-6300-30, Contract Pay Estimate and Invoice, prepared by the C.O.R. The Contractor need not submit any other invoice, nor is Contractor required to sign any invoice except the last.

B. [ X ] Payment will be made from Contractor's invoice through the IPP system.

Payment will be made from the contractor’s invoice. All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. There is no pre-award registration.

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After award of a contract, please make sure that your company registers promptly at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. PRIOR to starting the IPP enrollment process, please verify that the POC’s email address is up to date in your company’s System for Award Management (SAM) account at www.sam.gov and that any recent update(s) have been allowed time to process resulting in an “Active” status on the SAM account. The one-time enrollment in IPP means a series of emails will be sent to the point of contact (POC) established in your SAM account. If you have questions on the IPP enrollment process, the help desk phone number is 1-866-973-3131.

SPECIAL CONTRACT REQUIREMENTS

Wages [X] See Section J, Wage Determination [ ] As of this date, no wage determination applicable to this specified locality and class of service employees has been received. The minimum wage specified in the Fair Labor Standards Act is currently $5.15 per hour.

Loss, Damage or Destruction Equipment Furnished with Operator The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment.

Other Even though this contract may provide for performing services at the direction of Government personnel, the contract is not for personal services, and neither the Contractor nor his or her personnel are Government employees. The Government assumes no liability for injury occurring to Contractor personnel or to third parties, or for loss, damage, or destruction involving third parties' property as a result of the Contractor's operation. Except that the Government is liable for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) acting within the scope of their employment.

Contractor Representatives The Government may deal officially and directly only with the contract signer, with corporate officers with legal contractual authority, or with persons specifically designated by the contractor to act as official representatives.

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CONTRACT TERMS AND CONDITIONS

COMMERCIAL ITEMS FAR 52.212-4 (DEC 2014)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

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(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

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(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not https://acquisition.gov/far/current/html/Subpart%2033_2.html#wp1079912 https://acquisition.gov/far/current/html/Subpart%2032_6.html#wp1031290 https://acquisition.gov/far/current/html/Subpart%2032_6.html#wp1031326

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accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The…