Attachment_3_Confidential_Agreement.pdf

CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCESS TO UNPUBLISHED FOREST

INVENTORY AND ANALYSIS (FIA) SAMPLE SITE LOCATION DATA AGREEMENT

Version 1.4 June 2010

USDA Forest Service Rocky Mountain Research Station

Interior West Forest Inventory and Analysis Program 507 25th Street

Ogden, UT 84401

This agreement is intended to cover the following individuals and organizations and is to be completed and signed for each research project that makes use of FIA Sample Site Location Data:

Cooperators who are acting as Agents of the IW-FIA Program, such as for field data collection activities, and who conduct work that requires access to actual sample site location and specific landowner information.

Non-FIA employees requiring access to sample site location data (i.e., plot coordinates) are required to complete and receive IW-FIA Program Manager approval of a memorandum of understanding covering such access prior to receiving such data.

A. CERTIFICATION AND RESTRICTIONS ON USE OF FOREST INVENTORY AND

ANALYSIS SAMPLE SITE LOCATION DATA

The specific conditions of this agreement are:

1. All individual sample site location data are confidential. No copies of reports or computer files or data sets containing these sample site locations can be made or published. Also, summaries that could possibly reveal the location and/or identity of an FIA sample site may not be published nor made public to anyone not covered by this agreement.

2. These data will be used for "statistical, analytical and research purposes" only, and for purposes that enhance the Forest Inventory and Analysis Program.

3. Dissemination or sharing of data, whether in original form or aggregated, with persons other than those who are directly associated with the project for which the data were obtained and who have completed the

CONFIDENTIALITY CERTIFICATION AND REQUEST FOR ACCESS TO UNPUBLISHED FOREST

INVENTORY AND ANALYSIS (FIA) SAMPLE SITE LOCATION DATA agreement is strictly prohibited.

4. A courtesy briefing of any report using sample site location data will be given to the Program Manager, IW- FIA Program, prior to publication.

5. Following the specific work that utilizes FIA Sample Site Locations, these location data will be returned to the IW-FIA Program and any and all copies of this data (e.g., including on removable hard disks and backup tapes) will be destroyed at that time.

6. Confidential data, including sample site locations and any derived layers from which sample site locations could be recovered, will only be stored and used on a computer with security restrictions on file access which include password protection and the absence of a connection to wide area networks other than the firewall-protected Forest Service network. Other arrangements may be considered on a case-by-case basis. Alternative arrangements may include storing encrypted FIA data on portable disk drives or on laptops with connections to wide area networks other than the firewall-protected Forest Service network.

7. Any questions regarding access to unpublished data, propriety of reports or analysis shall be referred to the Program Manager, Interior West Forest Inventory and Analysis Program, Rocky Mountain Research Station, USDA Forest Service for appropriate response.

In addition to the above conditions, I have been provided a copy of the Food Security Act Of 1985, Public Law 99- 198 [H.R. 2100], December 23, 1985, Confidentiality of Information, sec. 1770, as amended by H.R.3423 on November 17, 1999.

If approval is granted, all agents who will have access to FIA SAMPLE SITE LOCATION datasets are required to sign a notarized or witnessed copy of this agreement. This signature certifies compliance with the laws and regulations listed in the agreement regarding confidentiality and other restrictions limiting the use of FIA datasets to the purpose(s) stated in section B: "Forest Inventory and Analysis (FIA) Data Request Overview"

I certify that I have read the above-mentioned conditions and regulations this ___ day of ___________, 201__, and agree to these conditions concerning the use of unpublished FIA data provided by the IW-FIA Program in response to my request.

(Signature) (Agency or Organization)

(Type or print name) (City and State)

Witnessed by: Date: _______________________

B. FOREST INVENTORY AND ANALYSIS (FIA) DATA REQUEST OVERVIEW

Specify sample site data needed (include dates of coverage if applicable):

The following use will be made of these data:

Attach other appropriate project information, including:

(1) Where the data set will reside or be used and security provisions for the computer on which it will reside (i.e., not connected to any non-Forest Service network, not shared with anyone who has not signed this certification).

(2) Organizational units and/or sub-agents who will have access to the data.

C. FOREST INVENTORY AND ANALYSIS DATA RELEASE AUTHORIZATION (reference section A, “Certification and restrictions on use of Forest Inventory and Analysis sample site location data”, and section B, “Forest Inventory And Analysis [FIA] data request overview”)

Approved ___

Disapproved ____ for the following reasons (if applicable):

(Signature of IW-FIA Program Manager)

(Date)