Rev_Pre-Proposal_Minutes.pdf

Pre-Bid Meeting Minutes Lake Isabel Work Center Rehabilitation

AG-82BH-S-17-0018

10 May 2017

Held: 10 May 2017 @ 10:00am Mountain Location: at the site Lake Isabel Work Center

Government Attendees Toinette Aranda, Contracting Officer (CO) Don Lira Contracting Officer Representative (COR) Lacie Davilman, Forest Engineer PSICC John Wiens, Civil Engineer

Vendor Attendee(s) Alan Freidhof Latcon Corp 719-565-8510 afreidhof@latcon.corp.com Tyler Walter HD Inc. 719-499-3250 twalter@hditeam.com Preston Mease Colorado West Contracting Inc. 970-250-1151 pmease@gmail.com Paul Long Bristol Industries, LLC 720-400-4354 plong@bristol-companies.com Rick & Anne Mallett Mallett Excavating 719-687-6920 mallettexc@aol.com Oscar Valdez The Centurion Group Inc. (TCGI) 719-338-4856 otvaldez@tcgiteam.com

Agenda:

1. General Project Information

2. Questions & Answers to be submitted in writing to the CO & COR.

3. Solicitation Requirements

4. Proposal Requirements

5. Specifications and Drawings

6. Question & Answers

General Discussion:

Project Title, Location, Basic Description of Work, 60 day performance period (from NTP) Solicitation Requirements and Section Review Questions & Answers to be submitted in writing to the CO & COR. via e-mail NLT 02 May 2017 @ 2:00pm Mountain Information from Pre-Proposal Conference and Amendment shall be posted to FBO 16 May 2017

During the pre-bid meeting and site visit, several questions were raised. All questions were submitted by email. Each question and answer is provided below:

Questions and Answers:

1. Spec section 010115, 1.5 Work Restrictions, A.2. Can work start on the site work prior to July 15 if the NTP has been issued?

Answer:

Specification section has been revised to allow site work prior to July 15 if the NTP is issued.

2. Spec Section 01015, 1.8 A., states that a State Electrical Inspection is required. Don Lira stated that he will be the electrical inspector. Please confirm.

Answer:

Specification section has been revised to clarify Pueblo county inspection is required on the septic system installations. Government will perform mechanical, plumbing, and electrical inspections.

3. Please confirm that the GC is NOT required to obtain any permits for this project.

The government will provide the contractor with the county septic permit.

mailto:afreidhof@latcon.corp.com mailto:twalter@hditeam.com mailto:pmease@gmail.com mailto:plong@bristol-companies.com mailto:mallettexc@aol.com mailto:otvaldez@tcgiteam.com

AG-82BH-S-17-0018

10 May 2017

4. Spec Section 010250, 3.3 Optional Items, 3.b please change the reference from the bunkhouse to the shop.

Reference has been changed in the reissued drawings.

5. It was discussed that the bedrock could be within 5’ of the existing grade. With the water lines required to be 6’ deep, there’s a possibility of hitting rock. Please provide a provision for a unit price for rock removal, disposal and additional bedding material.

Provision for unit price for rock removal, disposal, and additional bedding material not provided.

6. Please confirm that any tree debris or tree stump removal will remain on site for the owner to dispose of.

Clarification is provided in the revised specification.

7. Please confirm that all framing material is fire treated as per Spec Section 016000, 2.3.E.

Clarification is provided in the revised specification.

8. There is a Spec Section 083613 for Sectional Doors. The scope of work does not indicate that we are replacing any of the other doors in the shop other than the one that gets framed in.

Sectional door work is clarified in the revised drawings and specifications.

9. Section: Technical Proposal Instructions, A. Relevant Past Performance. Will the Government accept experience of a major subcontractor for part of the experience factor?

If providing past performance as a subcontractor must be identified as such.

10. Drawing A1.1, Barracks Rehab General note 6. Insulate attic with minimum of R-60 of spray foam insulation, install eave ventilation throughs. Two questions, is it desired that spray foam insulation be installed? Is it desired to have an R rating of R-60? Typically, spray foam insulation provides an R-value of 7 per inch when sprayed. I do not think it will be possible or cost effective to put 8 to 9 inches of foam into the attic. Will the Government consider sprayed in loose-fill cellulose insulation?

Utilize sprayed-in loose-fill cellulose insulation. Drawing note is changed in reissued drawings.

11. Drawing A1.2, office rehab note 1. The note states to patch a 5 foot by 5 foot section of Fiber Cement siding. During the site visit, the size of the patch is more like a 5 inches by 5 inches. Will replacing the siding with the hole and painting to match suffice?

Replace the siding as indicated to patch the hole. Paint the siding to match existing siding.

12. Drawings. During the site visit, Don Lira showed a drawing with the door and window schedule for the barracks in his packet. The page seems to be missing in Attachment 02 Drawings & Map that was posted. Will the Government provide that information?

Door and window schedules are included in reissued drawings and specifications.

AG-82BH-S-17-0018

10 May 2017

13. Drawings. Pages E1.1 and E 2.1 describe work to be done by the utility company. Will the contractor be liable for any of these costs?

Answer:

Utility company costs are covered by the Government through a separate purchase/contract. Refer to Specifications section 262210 Electrical Service.

14. Will the Forest Service entertain allowing the contractor to reside in the cabin since it will be taken out of rental during construction?

Answer:

The contractor may reside in the cabin during construction. Schedule occupancy and pay rental fees as required by the District Ranger.

15. Will the contractor be allowed to bring a travel trailer to the work center grounds and remain on site during construction?

Answer:

An area will be identified for locating a temporary field office, recreational vehicle parking, and storage sheds.

The temporary facilities can remain on site during construction. Coordinate size and location of area with Contracting Officer prior to bringing in temporary facilities. Security and clean-up of temporary facility location is the responsibility of the Contractor.

16. Will facility be in use during the project?

Government will have use of the site as indicated in the specifications

17. Is boring of the water line a requirement or a recommendation?

Boring is required where indicated. Elsewhere boring or trenching is up to the contractor

18. Do railroad ties down by the work shop need to be replaced and if so will they be government furnished?

Railroad ties (8 x8 timbers) are government furnished.

19. Who will do the septic tank inspections?

Pueblo county

20. Will an effluent filter on the septic tanks be required since it is a State of Colorado recommendation now?

Not required by the county.

21. Who will inspect the septic systems?

Pueblo County

22. Since a septic permit will be issued, will the septic installer need to be licensed in Pueblo County?

Verify with Pueblo County requirements