S-17-0020_Phase_1_-_NFSR_105_Improvements_Segments_B_&_E.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

AG-8173-S-17-0020

Original

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFQ)

3. DATE ISSUED

4/18/2017

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

848571

6. PROJECT NO.

7. ISSUED BY CODE 8173 8. ADDRESS OFFER TO

USDA FOREST SERVICE

APACHE SITGREAVES NATIONAL FOREST

30 S CHIRICAHUA DR POB 640

SPRINGERVILLE AZ 85938-0640

USDA FOREST SERVICE

APACHE SITGREAVES NATIONAL FOREST

30 S CHIRICAHUA DR POB 640

SPRINGERVILLE AZ 85938-0640

9. FOR INFORMATION

CALL:

A. NAME

WARREN ABBOTT, CO;

DEBBIE MACIVOR, FOREST ENGINEER

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

928-333-6344 928-333-6270

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

CONSTRUCTION: Phase 1 – NFSR 105 IMPROVEMENTS SEGMENTS B & E – Black Mesa Ranger District –

SITE VISIT SCHEDULED FOR APRIL 25, 2017, 1:30 P.M., HWY 260 & FOREST ROAD 300, (Parking Lot just north of intersection), Coconino County, AZ

NAICS: 237310 Size standard $36.5 Million PSC: Z2LB

Basis for award will be Best Value - Tradeoffs – See Section M for requirements.

Range: Between $500,000 and $1,000,000 -- Total Small Business Set-aside – Davis-Bacon Wages apply

11. The Contractor shall begin performance within 10 calendar days and complete it within 485 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 4:00pm (hour) local time MAY 10, 2017 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

CONSTRUCTION RFP 2 | P a g e SOL NO. AG-8173-S-17-0020 APACHE-SITGREAVES NFs

PHASE 1 – NFSR 105 IMPROVEMENTS SEGMENTS B & E

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 8173 27. PAYMENT WILL BE MADE BY

USDA FOREST SERVICE APACHE SITGREAVES

NATIONAL FOREST POB 640

30 S CHIRICAHUA DR SPRINGERVILLE AZ 85938

www.ipp.gov

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

WARREN ABBOTT

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

CONSTRUCTION RFP 3 | P a g e SOL NO. AG-8173-S-17-0020

PART I – THE SCHEDULE – SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

NOTES:

PAYMENT FOR BOND PREMIUMS, IN ACCORDANCE WITH CLAUSE 52.232-5, PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS, SHALL NOT BE IN ADDITION TO THE CONTRACT PRICE. INCLUDE BOND COST PAYMENTS WEIGHTED ACCORDINGLY TO

THE BASE LINE ITEMS.

PAYMENT WILL BE MADE ON ACTUAL WORK PERFORMED AS DESCRIBED IN FP-03 109.01 UNLESS OTHERWISE NOTED.

VERIFY YOUR OFFER BY COMPLETING THE FOLLOWING:

VENDOR COMPANY NAME: __________________________________ DUNS# _______________________

BUSINESS EMAIL ADDRESS: __________________________________________________

AUTHORIZED TO SIGN (NAME): _______________________________________________

SIGNATURE: _______________________________________ DATE:__________________________

PHONE: -- --

PHASE 1 – B1 – SCHEDULE OF ITEMS Segment B: Sta. 47+00 to Sta. 79+00

BASE

ITEM #

DESCRIPTION OF PROJECT ITEMS UNIT QUANTITY

UNIT

PRICE

EXTENDED AMOUNT

BG-1 Mobilization, permits, etc. LS 1 $_______ $________________

BG-2 Traffic Control LS 1 $_______ $________________

BG-3 Surveying & Staking LS 1 $_______ $________________

B-1 Clearing & Grubbing AC 2 $_______ $________________

BG-4 Subgrade Preparation S.Y. 10,300 $_______ $________________

B-2 Cut (Excavation) CY 1820 $_______ $________________

B-2A Fill (Embankment) CY 1405 $_______ $________________

B-4 Remove & Dispose of Existing Tree EA 5 $_______ $________________

B-5 Remove existing asphalt concrete SY 7868 $_______ $________________

B-7 Sawcut existing asphalt LF 23 $_______ $________________

B-8 Remove existing culvert LF 54 $_______ $________________

B-10A Inlet Riprap (D50=6”) CY 36 $_______ $________________

B-11B Pipe Extension (36”) & Bands LF 22 $_______ $________________

B-11C Pipe Extension (16” x 20”) & Bands LF 36 $_______ $________________

CONSTRUCTION RFP 4 | P a g e SOL NO. AG-8173-S-17-0020

B-12C End Section (16” x 20”) & Bands EA 4 $_______ $________________

B-13B

Install Culvert 36” CMP LF 67 $_______ $________________

B-20A Outlet Riprap (D50=6”) CY 3 $_______ $________________

B.1 – SCHEDULE OF BASE ITEMS, Segment B: Sta. 47+00 to Sta. 79+00 Con’t.

BASE

ITEM #

DESCRIPTION OF PROJECT ITEMS UNIT QUANTITY

UNIT

PRICE

EXTENDED AMOUNT

B-26 Encase existing pipe with Concrete LF 107 $_______ $________________

B-54 Remove and install new Government furnished gate

EA 2 $_______ $________________

B-60 Tie Existing Concrete to new AC LS 1 $_______ $________________

B-61 Roadway Pavement (5”AC/ 8” AB) SY 8950 $_______ $________________

B-72 Install trail pavement (2” AC/ 4”AB) SY 15 $_______ $________________

B-80 Double 4” Yellow Centerline Stripe LF 6064 $_______ $________________

B-81 Crosswalk Stripe EA 2 $_______ $________________

B-82 Single White 12” Stripe LF 208 $_______ $________________

B-83 Pavement Symbols EA 3 $_______ $________________

B-84 Stop Line Stripe LF 77 $_______ $________________

B-88 Remove & Relocate sign (with new post) EA 14 $_______ $________________

B-90 Install New Object Marker EA 8 $_______ $________________

B-99 Install New Sign EA 5 $_______ $________________

BG-5 SWPPP LS 1 $_______ $________________

BG-6 Seeding AC 2 $_______ $________________

Total of All Base Items for Segment B – $________________

B = Base, # = Construction Note Call Out on Plan, G= General (no specific callout on plan)

CONSTRUCTION RFP 5 | P a g e SOL NO. AG-8173-S-17-0020

B2 – SCHEDULE OF BASE ITEMS, Segment E: Specific Drainage structures through Project

BASE

ITEM #

DESCRIPTION OF PROJECT ITEMS UNIT QUANTITY

UNIT

PRICE

EXTENDED AMOUNT

BG-1 Mobilization, permits, etc. LS 1 $_______ $________________

BG-2 Traffic Control LS 1 $_______ $________________

BG-3 Surveying & Staking LS 1 $_______ $________________

B-1 Clearing & Grubbing AC 2 $_______ $________________

B-8 Remove existing culvert LF 14 $_______ $________________

B-11 Pipe Extension (18”) & Bands

Sta. 36+94 (R & L)

LF 16 $_______ $________________

B-11A Pipe Extension (24”) & Bands

Sta. 23+38 (R & L)

LF 16 $_______ $________________

B-11C Pipe Extension (16” x 20”) & Bands Sta. 45+60 (R & L) Sta. 68+24 (R & L)

LF 38 $_______ $________________

B-11D Pipe Extension (43” x 30”)& Band

Sta. 24+13 (R)

LF 18 $_______ $________________

B-12A End Section (18” CMP)

Sta. 36+94 (R & L)

EA 2 $_______ $________________

B-12B End Section (24” CMP)

Sta. 23+38 (R & L)

EA 2 $_______ $________________

B-12C End Section (16” x 20” CMPA)

Sta. 45+60 (R & L) Sta. 68+24 (R & L)

EA 4 $_______ $________________

B-12D End Section (43” x 30” CMPA)

Sta. 24+13 (R)

EA 1 $_______ $________________

BG-5 SWPPP LS 1 $_______ $________________

BG-6 Seeding AC 1 $_______ $________________

Total of All Base Items for Segment E – $________________

B = Base, # = Construction Note Call Out on Plan, G= General (no specific callout on plan

CONSTRUCTION RFP 6 | P a g e SOL NO. AG-8173-S-17-0020

CHECKLIST OF MINIMUM REQUIREMENTS

TO RESPOND TO THIS REQUEST FOR QUOTATIONS (RFQ)

_____ Respond with the complete RETURN PACKAGE (SEE SECTION M for Evaluation Criteria)

_____ Have active vendor record for the DUNS number above in the System for Award Management (SAM) https://www.sam.gov

SECTION C – STATEMENT OF WORK/DESCRIPTIONS

C1.0 – GENERAL DESCRIPTION OF WORK

The Contractor shall furnish all supervision, materials, equipment and vehicles, tools, parts, labor, transportation, lodging, and miscellaneous items for the reconstruction of National Forest System Road 105 Segment B and E. Segments A, B, C, & D are shown on the cover sheet of the plans, Segment E is referenced, as drainage features and specifically identified on the plan sheets. All work shall be in accordance with the plans and specifications contained herein or referenced. No changes to the specifications, terms, or conditions shall be made without the prior approval of the Contracting Officer in writing.

In order to remain in the competitive range, Offerors (Contractors) shall submit the Return Package with the requirements in Section M, Evaluation Factors.

Reference Section J for Exhibits:

Exhibit 1 – U.S. Department of Labor, Wage Determination Exhibit 2 – Bio-preferred Requirements Exhibit 3 – Drawings – Drawings provided in packet have been reduced in size and should not be used for quantity take offs. A full set of 24 inch x 36 inch set of drawings can be purchased from: Allegra, 1300 E. Malapai, Show Low, AZ, 85901, phone: (928) 537-5252, by requesting Personal Plans under Apache – Sitgreaves National Forests – NFSR Exhibit 4 – Special Project Specifications Exhibit 5 – Geotechnical Report

PROJECT TECHNICAL POINT-OF-CONTACT: Debbie MacIvor, Forest Engineer, (928) 333-6270

C.2 – LOCATION OF PROJECT

National Forest System Road (NFSR) 105 can be reached from Heber, traveling approximately 25 miles West on Highway 260 to NFSR 300 (Directly North of the Rim Visitor Center), then traveling 3.3 miles North West on NFSR 300 to NFSR 105. (The paved portion of NFSR ends at the intersection with NFSR 105).

C.3 – SPECIFIC SCOPE OF WORK

Other segments will be contracted out separately and work will be going on concurrently. Contractors shall coordinate traffic control and temporary traffic signing and barricades per MUTCD to minimize the impact to the public. Traffic will not be impeded by delays in excess of 15 minutes. Access to the Campgrounds, Store and Boat Ramp will remain open at all times.

Limitations of Operations:

Construction activities will be limited from 7:00 A.M. to 6:00 P.M. Monday through Thursday and 7:00 A.M. to 11:00 A.M.

on Fridays. No construction activities will be allowed from Friday 11:00 A.M. to Monday 7:00 A.M. No construction activities will be allowed from Friday June 30, 2017 7:00 A.M. through Sunday July 9, 2017 unless prior approval is obtained from the Contracting Officer. No Construction activities will be allowed from Thursday 11:00 A.M., August 31, 2017 through Tuesday 7:00 A.M., September 5, 2017.

https://www.sam.gov/

CONSTRUCTION RFP 7 | P a g e SOL NO. AG-8173-S-17-0020

C.4 – CONTRACT SPECIFICATIONS

Uniform Standard Specifications and Details for Public Works Construction, Sponsored and Distributed by the Maricopa Association of Governments (MAG) Arizona – 2017 Revision to the 2015 Edition, and the Arizona Department of Transportation Standard Specifications (ADOT) for the Construction of Roads and Bridges, 2008.

These specification are included by reference only. The requirements in these Standard Specifications are hereby made a part of this solicitation and any resultant contract.

The MAG specifications can be downloaded from, https://www.azmag.gov/Communications/publications.asp.

The words Contracting Officer will be substituted for the word Engineer.

The following MAG specifications are not applicable as they are governed under the Federal Acquisition Regulations (FAR’s) and/ or the Agriculture Acquisition Regulations (AGAR’s).

Part 100 – General Conditions Sections 102.1 Thru 102.3

102.5 Thru 102.13

103 – all

105.1 – Paragraph 1

105.2 – Paragraphs 4 & 5

105.3 – Paragraph 2

105.5 – Paragraph 7

105.6 – all

105.9 – Paragraph 3 (last one)

105.13 thru 105.15

107.6 & 107.7

107.11 Thru 107.14

108 – all

109.2.1 Thru 109.10

110 –all In the event a MAG specifications has not been listed as Not Applicable and is in conflict with the FAR’s and/ or the AGAR’s the FAR’s and AGAR’s govern.

The ADOT Specifications can be downloaded https://www.azdot.gov/business/ContractsandSpecifications/Specifications

ADOT specifications are applicable only where they are referenced in the Special Provisions for Forest Road 105 Improvements.

C.5 – Special Project Specifications Listings

Special Project Specifications may add to, delete from, or modify the MAG and ADOT Specifications. These specifications are included in full text.

TITLE

Special Provisions for Forest Road 105 Improvements Delete SECTION 108 – COMMENCEMENT, PROSECUTION AND PROGRESS:

SECTION D – PACKAGING AND MARKING

{NO CLAUSES FOR THIS SECTION}

https://www.azmag.gov/Communications/publications.asp https://www.azdot.gov/business/ContractsandSpecifications/Specifications

CONSTRUCTION RFP 8 | P a g e SOL NO. AG-8173-S-17-0020

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.246-12 INSPECTION OF CONSTRUCTION. (APR 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not --

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may --

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be

CONSTRUCTION RFP 9 | P a g e SOL NO. AG-8173-S-17-0020 accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of Clause)

SECTION F – DELIVERIES OR PERFORMANCE

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives notice-to-proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 485 calendar days from issuance of notice-to-proceed. The time stated for completion shall include final cleanup of the premises.

Limitations of Operations:

Construction activities will be limited from 7:00 A.M. to 6:00 P.M. Monday through Thursday and 7:00 A.M. to 11:00 A.M. on Fridays. No construction activities will be allowed from Friday 11:00 A.M. to Monday 7:00 A.M. No construction activities will be allowed from Friday June 30, 2017 7:00 A.M. through Sunday July 9, 2017 unless prior approval is obtained from the Contracting Officer. No Construction activities will be allowed from Thursday 11:00 A.M., August 31, 2017 through Tuesday 7:00 A.M., September 5, 2017.

AGAR 452.236-75 MAXIMUM WORK WEEK – CONSTRUCTION SCHEDULE (NOV 1996)

Within 5 calendar days after receipt of a written request from the Contracting Officer, the Contractor must submit the following information in writing for approval:

(a) A schedule as required by FAR 52.236-15, Schedules for Construction Contracts, and

(b) The hours (including the daily starting and stopping times) and days of the week the Contractor proposed to carry out the work

The maximum workweek shall be 5 days per week, see Limitations of Operations above. Any change in the work schedule shall be approved in writing by the Contracting Officer prior to commencement.

CONSTRUCTION RFP 10 | P a g e SOL NO. AG-8173-S-17-0020

SECTION G – CONTRACT ADMINISTRATIVE DATA

GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

The property and services that will be provided by the Government are as follows: None

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H1.0 BIO-PREFERRED INFORMATION

Bio-Preferred

USDA’s website for Bio-Preferred: http://www.biopreferred.gov/

Product categories: http://www.biopreferred.gov/ProductCategories.aspx

Federal Purchasing Requirement: http://www.biopreferred.gov/PurchasingBiobased.aspx

Federal vendor/contractor reporting requirements: http://www.biopreferred.gov/FARReporting.aspx

H2.0 CAMPING PROVISIONS FOR LABOR INTENSIVE CONTRACTS

The following provisions apply to all camping on National Forest lands during performance of this contract:

1. These provisions are in addition to those contained in, or provided for, in the clause titled “Use of Premises”, in this contract.

2. Every structure used as shelter shall provide protection from the elements. Where heat adequate for weather conditions is not provided, other arrangements should be made to protect workers from the cold. Firewood may be cut only after obtaining a District Firewood Permit.

3. The campsite will not encroach beyond the boundaries designated by the Forest Service. The campsite shall be located so as to minimize impacts on streams, lakes, and other bodies of water. No camping shall be permitted within developed recreation sites or along primary recreation roads.

4. The campsite shall have a clean appearance at all times.

5. Upon abandonment of any campsite, or termination, revocation, or cancellation of camping privileges, the contractor shall remove, within 10 calendar days, all structures and improvements except those owned by the United States, and shall restore the site, unless otherwise agreed upon in writing or in the camping permit. If the contractor fails to remove all structures or improvements within the 10 calendar days, they shall become the property of the United States, but that will not relieve the contractor of liability for the cost of their removal and restoration of the site.

6. Unless otherwise designated by the Contracting Officer, the use of this area is not exclusive, and may be granted to other Permittees, contractors, or recreating public. Disorderly conduct is not permitted.

7. Damaging or removing any natural feature or other property of the Forest Service is prohibited.

8. Servicing of equipment in the campsite is not permitted, unless the campsite is within the project area.

http://www.biopreferred.gov/ http://www.biopreferred.gov/ProductCategories.aspx http://www.biopreferred.gov/PurchasingBiobased.aspx http://www.biopreferred.gov/FARReporting.aspx

CONSTRUCTION RFP 11 | P a g e SOL NO. AG-8173-S-17-0020

9. Sanitary facilities shall be provided for storing food. Ice chests or coolers, with ice supply made from potable water and replenished as necessary, shall be provided and sufficient for the storage of perishable food items.

10. An adequate and convenient potable water supply shall be provided in each camp for drinking and cooking purposes.

11. Toilet facilities adequate for the capacity of the camp shall be provided and supplied with adequate toilet paper.

Such facilities shall be serviced and maintained in a sanitary condition.

12. Garbage shall be collected, stored, and disposed of in such a manner as to prevent scattering by the wind, minimize attraction of flies, and discourage access by rodents.

13. Basic first aid supplies shall be maintained, available and under the charge of a person trained to administer first aid. The supplies shall include:

a. Gauze pads (at least 4x4 inches)

b. Two large gauze pads (at least 8x10 inches)

c. Box adhesive bandages

d. One package of gauze roller bandage at least 2 inches wide

e. Two triangular bandages

f. Scissors

g. At least one blanket

h. Tweezers

i. Adhesive tape

j. Latex gloves

k. Resuscitation device such as resuscitation bag, airway, or pocket mask

14. Any washing of laundry shall be done in such a way as to provide for washing and rinsing without polluting lakes, streams, or other flowing water.

15. Waste water must be disposed of away from living and eating areas and in a fashion that minimizes pollution to lakes, streams, and other flowing water.

16. The contractor shall take all reasonable precautions to prevent and suppress forest fires. No material shall be disposed of by burning in open fires during the closed season established by law or regulation without the written permission from the Forest Service.

17. The contractor shall comply with the following fire regulations during fire season:

a. A shovel, axe or pulaski, 10 quart pail which is full of water for immediate use and a fire extinguisher with an Underwriters Laboratory (UL) rating of at least 1:A 10:BC is required during the fire season.

b. All fire rings or outside fireplaces will be approved by the Forest Service representative. The area will be cleared down to mineral soil for a distance of 1 foot outside of the ring or fireplace and it will not have any overhanging material. Fire rings will be dismantled and material disposed prior to leaving the site.

c. All generators and other internal combustion engines will be equipped with USFS approved spark arrestors and/or factory designed muffler and exhaust system in good working order. They will be located in a cleared area with the same requirements as in (b).

d. All fuel will be stored in UL approved flammable storage containers and be located at least 50 feet from any open flame or other source of ignition.

CONSTRUCTION RFP 12 | P a g e SOL NO. AG-8173-S-17-0020

18. Any violation of these conditions constitutes a breach of contract, and may result in revocation of camping approval.

19. The Forest Service reserves the right to terminate a camping permit at any time.

H3.0 INDUSTRIAL FIRE PLAN:

Apache-Sitgreaves National Forests: INDUSTRIAL FIRE PLAN

The following requirements are a part of this solicitation and any resultant contract or permit, and shall be provided at the Contractor’s expense:

1. Wildfire Prevention – During periods of contract/permit performance, fire prevention and immediate suppression actions shall be performed by the Contractor.

2. Execution of Industrial Fire Plan

a. Forest Service personnel involved will, in all cases, coordinate through the Contracting Officer’s

Representative (COR) or Permit Administrator, except in cases of emergency, Red Flag Days, or Forest closure.

b. The Contractor shall designate a Fire Guard, fluent in English, who shall be responsible for executing and carrying out the Industrial Fire Plan requirements. The name of this representative will be provided to the COR at the pre-work meeting.

c. The Contractor shall include the Industrial Fire Plan requirements in all subcontracts.

d. The Contractor shall assure that all contract employees are informed of the existence and conditions of the

Industrial Fire Plan requirements.

3. Compliance Inspection

a. Inspection by the Forest Service will be made to insure compliance with the fire requirements.

b. Should any deficiencies appear during the inspection, the Contractor/Permit holder will be informed and the deficiencies shall be corrected within 24 hours. Activities with the potential to start fires shall be halted until the deficiencies are corrected and the corrections are approved by the COR.

c. The Contractor’s Fire Guard shall make daily inspections to insure that the terms of the Industrial Fire Plan requirements are met at all times, both on the job-site and in the Contractor’s camp.

4. Fire Prevention Requirements

a. Fire Toolbox - During contract performance, the Contractor shall furnish and maintain, at the Contractor’s expense, one mobile Fire Toolbox, within ¼ mile or less of the location where the Contractor is currently performing work and camping.

The fire toolbox is to be maintained with tools in good working condition, in such quantities and mix to provide at least one firefighting tool for each person in the Contractor’s workforce engaged in contract operations. This equipment is for the sole purpose of firefighting: a mix of three shovels, size 0 or larger, one axe, two fire rakes, two Pulaskis, and two 3-5 gallon hand pump garden sprayers or backpack pumps filled with water. Where appropriate, a chainsaw may be substituted for the axe; a McLeod tool or heavy duty garden rake for a fire rake, and a heavy duty garden wide hoe or other sturdy digging/scraping tool may be substituted for the Pulaski.

CONSTRUCTION RFP 13 | P a g e SOL NO. AG-8173-S-17-0020

The fire toolbox shall be replenished with cleaned, re-sharpened, reconditioned, or new tools by the Contractor after each use.

b. Work Hours – The Contractor shall restrict operations in accordance with the following Industrial Fire Plan level unless the COR waives the requirement in writing.

Each day of operation when there is a predicted change in the Industrial Fire Plan level, the Forest Service will inform the Contractor between 3 and 6 pm MST (4 and 7 pm MDT). Notification will be made of the alphabetical industrial fire precaution plan (Supplement 1) to be followed the next day within the local operating area.

No later than 9 am MST (10 am MDT) the following day, the Forest Service will inform the Contractor of any change in the fire precaution schedule. In the case of Red Flag Days, the Forest Service will inform the Contractor as soon as possible after the National Weather Service issues their high wind warning for that day, which often comes after 9 am MST.

c. Blasting – Use of fuses in blasting shall not be permitted. A Fire Guard must remain on the blasting site for a minimum of one hour after blasting operations have concluded. Required equipment shall consist of at least one 5 lb. fire extinguisher, one long-handled round-pointed shovel size 0 or larger and one 5-gallon hand pump garden sprayer or backpack pump filled with water. Written permission must be obtained from the CO during fire precaution plan B and C days. Blasting hours are restricted under fire precaution plan C; and blasting is prohibited under fire precaution plan D and on Red Flag days.

d. Welding – An area of sufficient size but not less than a 10 foot radius shall be cleared down to bare mineral soil before welding operations are started. Prior to welding, authorized user shall have available a round-pointed long-handled shovel, at least 5-gallons of water, and a 5-pound fire ABC dry chemical extinguisher at each welding site. A Fire Guard must remain on the welding site for a minimum of one hour after welding operations have concluded. Written permission must be obtained from the COR during fire precaution plan B, C, and D days. Welding is prohibited on Red Flag days.

e. Slash Incineration – Operation of forced-air burners must comply with all state and federal open burning laws, regulations and policies. Forced air burners shall be operated with a minimum set back from combustibles of 100 feet. This activity is prohibited on fire precaution plan C, D and Red Flag days. This activity is restricted and only permitted under a specifically-designated contract.

f. Refuse Burning – No slash (such as that resulting from thinning, or clearing a right-of-way), or other debris shall be burned without advance written consent of the Forest Service. Waste such as broken tools, worn tarps, camp tables, etc. shall be disposed of properly off-Forest, rather than burning.

g. Ash disposal – Ash from cooking or warming fires shall be treated in such a manner as to not constitute a wildfire risk, and shall be disposed of in an approved manner designated by the COR.

h. Controlled Burning – All planned burns, including pile burns or use of air curtain burners, conducted by the

Contractor under the terms and conditions of the contract are required to have a written Burn Plan that meets the requirements of Forest Service Manual 5140 for the project. The Burn Plan must be prepared, recommended and approved by the appropriate Forest Service Officers. The Contractor will notify the CO, COR, and District Fire Management Officer prior to implementation of a burning project. The Contractor will insure all appropriate Federal, State and local laws, regulations, and policies pertinent to the Burn Plan, are adhered to. Training and qualification standards for the Contractor’s employees conducting burning operations will be required according to the applicable regulations in NWCG 310-1, which can found at the National Wildfire Coordinating Group website, www.nwcg.gov/pms/docs/docs.htm.

http://www.nwcg.gov/pms/docs/docs.htm

CONSTRUCTION RFP 14 | P a g e SOL NO. AG-8173-S-17-0020

i. Fire Guard – To prevent, detect, and suppress wildfires, the Contractor/Permit holder shall provide one or more trained Fire Guards at each operating area where internal combustion engines, power-driven equipment, incineration equipment, or camp/warming fires are used. Each Fire Guard is required to read, understand, and perform the Industrial Fire Plan duties. The Fire Guards may perform other contract work in conjunction with Fire Guard duties, provided such other work does not distract from Fire Guard responsibilities. A Fire Guard(s) assigned on one operating area shall satisfy the requirements on adjacent areas if the travel time with available transportation is not in excess of ten (10) minutes to any of the other areas, and provided the Fire Guard patrols all areas where operations have occurred.

Each Fire Guard shall be trained, vigilant, able and prepared, to prevent, detect, and report any wildfire;

and to promptly and efficiently take suppression action with available required firefighting equipment and personnel on any wildfire that starts on the contract/ survey area. The Fire Guards shall constantly perform their duties during normal operating hours, with an added three (3) hour watch after work stops for the day when the Fire Precaution Plan is at Plan B, C, or D (see Supplement 1). If the Contractor has agreed to additional terms for operation under Fire Precaution Plan D (see Supplement 2), the Fire Guard will perform all requirements specified in the Plan D Authorization Letter issued by the CO.

Each Fire Guard shall be equipped with a vehicle and shall carry a minimum 5 lb. fire extinguisher and fire tools consisting of a cache box with one shovel, size 0 or larger, one cutting tool such as either an axe, Pulaski or chainsaw, one fire rake or heavy duty garden rake, two 5-gallon hand pump garden sprayers or backpack pumps, and 25 gallons of water for firefighting purposes. All equipment and tools shall be maintained in serviceable and operable condition. The tool cache for the Fire Guard will be in addition to the Fire Toolbox maintained for the work crews and available for use at both the work site and campsite.

j. Communications –The Contractor shall provide some form of prompt and reliable direct communication, such as a cell phone or two-way radio, between the Fire Guard(s) and the work crews, and between the contractor’s operations and the Forest Service. The Contractor’s cell phone number, and Fire Guard’s cell number, or other form of prompt contact, will be reported to the COR at the pre-work meeting. All communications will be in English.

5. Wildfire Suppression

a. The Contractor shall take independent action immediately to suppress all fires originating within the contract boundary and camp location. The Contractor shall continue fighting the fire until released from the fire by the Forest Service. The Contractor will take appropriate action on a fire outside the contract area or campsite to the level of their firefighting experience, abilities and qualifications. The Contractor may be requested to assist the Forest Service with fighting a fire if the personnel have been trained and equipped with the proper personnel protective equipment (PPE). If contract operations are interrupted for fire fighting purposes the Contractor shall notify the COR as soon as practical.

b. If the Contractor pursues fighting any wildfire which has moved from off the USFS contract land and crosses onto lands of other ownership, such as private property, the Contractor shall be aware that dangers may be present associated with urbanized areas. For example, the Contractor will need to become highly alert, and take extreme care to avoid dangers associated with open flames or operating heavy equipment near propane/butane tanks and underground gas lines, overhead/underground electric lines, underground septic tanks, and private outbuildings which may contain hazardous or flammable/explosive chemicals. Coordination as soon as possible with USFS and/or local municipal firefighters who are better trained for safe wildland/urban-interface fire suppression tactics is recommended when faced with fires on private lands.

c. All fires shall be reported immediately to the most available Forest Service office. The COR will insure that all fire reports are forwarded immediately to the Apache-Sitgreaves NF Fire Dispatcher’s Office. Even though the fire may have been suppressed by the Contractor’s crew, this report is still required. The

CONSTRUCTION RFP 15 | P a g e SOL NO. AG-8173-S-17-0020 office and telephone numbers to which fires shall be reported will be furnished to the Contractor at the contract pre-work meeting.

d. The Contractor shall not perform fire suppression activity, or provide reinforcement support, on any wildfires that originates and remains outside the contract boundary or Contractor’s camp location, without meeting the criteria below.

If the Contractor wishes to be available to assist the Forest Service with emergency wildfire suppression or support activities beyond the contract boundary, all the Contractor’s, and/or Subcontractor’s, equipment must first be signed up on an Equipment Rental Agreement, USDA/USDI Optional Form 294, issued by the Apache-Sitgreaves National Forests. (In cases of extreme emergency, the Forest Service can finalize this agreement at the fire location.) Emergency use of equipment manned with operators, such as dozers, skidders, tree shears, chainsaws and water trucks/trailers, would then be compensated to the Contractor at current Forest Service fire-fighting rental equipment rates common to the area.

Equipment rented by the Forest Service under this agreement shall be operated only by physically able personnel supplied by the Contractor.

Likewise, all personnel employed or subcontracted by the Contractor who wish to work on wildfires as individuals must first be currently certified with the required fire training to be qualified as a wildland firefighter before being permitted to assist the Forest Service with fire suppression. Firefighters must also have completed the necessary forms to become temporary emergency Forest Service fire-fighting employees. Contract personnel temporarily released off this contract by the Contractor to fight off-contract fires, shall be paid by the Forest Service at current USFS standard emergency “administratively determined” (AD) fire-fighting rates.

The COR can direct you on how and where to make these preparations in advance. The contract COR must be notified as soon as possible in writing when the above conditions for fire rental equipment and personnel have been met. The Contractor must also notify the COR as soon as practical if contract operations are interrupted for emergency fire fighting outside the contract area. If the Contractor does not wish to meet these criteria to help fight wildland fire outside the contract area, the Contractor is not required to do so.

6. Equipment Requirements

a. Passenger carrying vehicles, including light pickup trucks and all-terrain vehicles, shall be equipped with one (1) long-handled round pointed shovel and one (1) ABC dry chemical fire extinguisher not less than 2 ½ pounds capacity. Each internal combustion fuel-carrying piece of equipment (dump-truck, dozer, excavator, backhoe, fuel service truck, etc.…) shall be equipped with one long-handled round-pointed shovel, and one 5-pound capacity ABC dry chemical fire extinguisher. Shovels and fire extinguishers shall be so mounted as to be readily reached from the ground, and shall be maintained in good working condition at all times.

The work camp and fuel-storage area shall be equipped with a shovel, double bit axe, and class ADC pressurized chemical fire extinguisher of not less than 15 pounds capacity by weight, kept in good working condition.

These shovels and fire extinguishers are in addition to those required for the Fire Guard tool cache (4.a.)

and the mobile crew fire tool box (4.e). These shall be furnished and maintained at the Contractor’s expense.

Authorized user will ensure that each internal combustion engine (both gasoline and diesel fueled) used on the project and in camp shall be equipped with a spark arrester qualified and rated under USDA Forest Service Standard (Spark Arrester Guide) 5100-1a or the latest revision of Society of Automotive Engineers "medium size engine, SAE recommended practice J350" unless it is:

CONSTRUCTION RFP 16 | P a g e SOL NO. AG-8173-S-17-0020

(i) Equipped with a turbine-driven exhaust supercharger such as the turbocharger. There shall be no exhaust bypass.

(ii) A multi-position engine, such as on power saws purchased after 6/30/77 which must meet the performance levels set forth in the Society of Automotive Engineers "multi-positioned small engine exhaust fire ignition standard, SAE recommended practice J335B" as now or hereafter amended. Those purchased prior to the above date shall be equipped with an approved spark arrester/muffler containing a

0.023 inch mesh screen which all exhaust products must pass through. The effective exhaust area of the screen (total area of all screen openings) shall not be less than 200 percent of the engine exhaust port area at its smallest cross-section. Screen material will be heat and corrosion resistant, and shall provide at least 100 hours of service life.

(iii) A passenger carrying vehicle or light truck, or medium truck up to 40,000 GVW, used on roads and equipped with a factory designed muffler and an exhaust system in good working condition.

(iv) A heavy duty truck, such as a dump truck, or other vehicle used for commercial hauling, used only on roads and equipped with a factory designed muffler and with a vertical stack exhaust system extending above the cab.

Exhaust equipment described here, including spark arresters and mufflers, shall be properly installed and constantly maintained in serviceable condition.

b. All internal combustion engines must be inspected before use in the job and periodically thereafter by the Forest Service. Equipment not passing inspection cannot be used until repairs are made, re-inspected, and passed by the Forest Service.

c. Care shall still be taken at all times to avoid parking all vehicles over tall grass, brush or flammable materials.

d. Equipment service areas, and gas and oil storage areas, shall be cleared of brush, litter, debris, and grass for a radius of at least 50 feet. Locations shall be pre-approved by the Forest Service.

e. All crawler tractors and rubber-tired equipment suitable for fire suppression work shall be equipped with lights for nighttime use. This includes two functioning headlights, and 1 to 2 backup lights.

g. Powered hand tools (saws, augers, drills, jack hammers, pumps, etc.) shall be kept in a safe, serviceable condition at all times. Each power tool shall be equipped with an approved spark arrester screen muffler system as defined in this section.

(i) The refueling of powered tools shall be done in an area which is completely cleared of flammable materials (such as on bare mineral soil) and the tool shall be moved at least 10 feet from the point of refueling to another barren spot before being started.

(ii) Power tools with warm or hot spark arresters/screen mufflers—running or not—shall not be placed or rested on sawdust piles, litter duff, stumps, or spots that are easily ignited.

(iii) During periods of use, each powered handtool operator shall have readily available for use, one long-handled round-pointed shovel, one chemical-pressurized ABC dry chemical fire extinguisher of not less than 8-ounce capacity by weight, and a Factory Mutual (FM) approved fuel can. Muffler, extinguisher, shovel and fuel can shall be maintained in good working order at all times. The shovel is to be kept with the fuel supply can.

h. Forced Air Burners shall be kept in serviceable conditions at all times. Blower unit power supplies must comply with 6 b, c and d above.

CONSTRUCTION RFP 17 | P a g e SOL NO. AG-8173-S-17-0020

7. Smoking and Fires

a. Smoking – When/where smoking is permitted, cigarette butts or other smoking materials shall be extinguished completely and disposed of responsibly.

i. No smoking shall be allowed while traveling, except on surfaced highways. A surfaced highway is any road that is oiled, graveled, or otherwise paved.

ii. Smoking is not permitted while working. Smoking is only permitted in camp or on breaks, and only in areas having a clearing of at least 3 feet in diameter to bare mineral soil or rock, or preferably inside an enclosed vehicle with an ash tray.

(3.) Smoking is not permitted while refueling, or while in the fuel storage/ service area.

b. Fires – Warming fires, cooking fires, or burning of daily kitchen waste at camp or on the job-site, shall not be permitted during periods of high to extreme fire danger except in designated places by written consent of the Forest Service. All other fires (such as burning of debris resulting from clearing a camp or right-of-way) and ash disposal are covered under sections 4.e., 4.f., 4.g., and 4.h.

8. Red Flag Events - A “Red Flag Event” by definition, is a combination of environmental factors that can lead to extreme wildland fire behavior. The criteria for a Red Flag Event include a combination of sustained high winds, low relative humidity, and dry fuels. The thresholds for Red Flag Events are established by the local National Weather Service office. Red Flag Events are categorized in the following order:

FIRE WEATHER WATCH is issued to alert the possibility of the development of conditions that would lead to a Red Flag Alert.

RED FLAG WARNING is issued to warn of a predicted, impending or ongoing event that will meet the criteria of a Red Flag Alert within the next 24 hour period. This warning will generally precede a full alert.

RED FLAG ALERT is the most critical stage and implemented when conditions are extreme

When a Red Flag Alert is issued by the National Weather Service, all contractor and permitee operations will adhere to Industrial Fire Precaution Plan “D” and will shut down operations until the Red Flag Alert is rescinded.

Red Flag categories are announced publicly on 24-hour radio broadcasts on National Oceanic and Atmospheric Administration (NOAA) weather radio channels for localized vicinities. The contract COR or Permit Administrator can provide operators the correct weather radio channel to use for a particular survey area.

9. Fire Plan and Closure Order Violations

a. Contractor’s violation or deficiency in meeting fire plan requirements shall result in a state of non-compliance with the terms and conditions of the contract. Immediate suspension of contract operations will be enforced until the deficiency or violation is corrected.

b. The Contractor shall advise all employees of Forest campfire, smoking, power saw, and/or area closure orders (36 CFR 261.52 (a) (c) (d) (e) (h)). After notification to the Contractor by the Forest Service of such orders taking effect, the Contractor and their employees may be subject to criminal action under Federal Regulations separate from this contract should a violation occur.

10. Fire Suppression Costs – The USDA Forest Service reserves the right to participate in extinguishing any fires caused by the Contractor’s operations. Contractor’s obligations for cost of fire suppression, and all suppression activities ordered or directed by the Forest Service, vary according to three classifications of fires as follow below:

a. Operations Fire. An “Operations Fire” is a fire caused by Contractor’s operations other than a Negligent

CONSTRUCTION RFP 18 | P a g e SOL NO. AG-8173-S-17-0020

Fire, when all requirements of this industrial fire safety plan have been met and consistently maintained by the Contractor. The Government (Forest Service) shall perform fire suppression activities on Operations Fires, under the authorities of 16 USC 572. Contractor agrees to reimburse the Forest Service for expenses incurred by the Forest Service for the cost of an Operations Fire, to a maximum of $10,000 dollars for each occurrence.

b. Negligent Fire. A “Negligent Fire” is a fire caused by negligence or fault of the Contractor’s deficient operations by failure to comply with all requirements of this industrial…