AG67T0S170073.docx

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

869121

2. CONTRACT NO.

RFQ AG-67T0-S-17-0073

6. SOLICITATION ISSUE

DATE

July 28, 2017

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605/673-9322

8. OFFER DUE DATE/

LOCAL TIME

August 25, 2017

USDA Forest Service Rocky Mountain Acquisition Service Team 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(a)

NAICS Code 561720 Size Standard $18.0 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

Black Hills National Forest Hell Canyon Ranger District 1225 Washington Blvd.

Newcastle, WY 82701

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO.

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services Hell Canyon Ranger District – Newcastle Office Black Hills National Forest

Contractor must be registered in the System for Award Management (www.sam.gov) to be eligible for award of this project.

Insert your prices on pages 3 through 7.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

RFQ AG-67T0-S-17-0070

Janitorial Services – Supervisor’s Office/Tongue RD Bighorn National Forest

RFQ AG-67T0-S-17-0070

Janitorial Services – Supervisor’s Office/Tongue RD Bighorn National Forest

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biopreferred.gov To locate biobased products: http://www.biopreferred.gov

RFQ AG-67T0-S-17-0073

Janitorial Services – Hell Canyon RD Black Hills National Forest

RFQ AG-67T0-S-17-0073

Janitorial Services – Hell Canyon RD Black Hills National Forest

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

HELL CANYON RD JANITORIAL SERVICE

BLACK HILLS NATIONAL FOREST

Oct 1, 2017 thru Sept 30, 2018

Item Number

Description

Unit

Quantity

Unit Price

Total

1a

Main Office Building

Days

1b Restrooms Main Building

Days

1c

Entry Ways

Days

1d Shop Restrooms/Hall Oct, May thru Sept.

Days

1e Shop Restrooms/Hall Nov thru April

Days

1f Window Cleaning-inside & outside (May, Sept)

EA

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

1h Clean Light Fixtures (Apr, Sept)

EA

1i Tiled floors – strip and re-wax floors (Dec, June)

1j Carpet Cleaning (May, Nov)

EA

1k

Dust Ceilings (Nov)

EA

Base Year Total:

Option Year I Oct 1, 2018 thru Sept 30, 2019

Item

Description

Unit

Quantity

Days

(opt 1) 1b Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

Option Year I Total:

Option Year II Oct 1, 2019 thru Sept 30, 2020

Item

Description

Unit

Quantity

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

Option Year II Total:

Option Year III Oct 1, 2020 thru Sept 30, 2021

Item

Description

Unit

Quantity

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

(opt 3) 1k

Dust Ceilings (Nov)

EA

Option Year III Total:

Option Year IV Oct 1, 2021 thru Sept 30, 2022

Item

Description

Unit

Quantity

Days

Restrooms Main Building

Days

Days

Shop Restrooms/Hall Oct, May thru Sept.

Days

Shop Restrooms/Hall Nov thru April

Days

Window Cleaning-inside & outside (May, Sept)

Clean Heating/Air Conditioning

Clean Light Fixtures (Apr, Sept)

EA

Tiled floors – strip and re-wax floors (Dec, June)

Carpet Cleaning (May, Nov)

EA

EA

Option Year IV Total:

Total Base Year and all Option Years

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

BLACK HILLS NATIONAL FOREST

HELL CANYON RANGER DISTRICT

NEWCASTLE JANITORIAL SERVICES

SECTION I – GENERAL

1.1 SCOPE OF WORK: The contractor shall supply all labor, supervision, equipment, and services necessary to provide janitorial services.

The period of performance of this contract is a one base year contract beginning October 1, 2017 with the Government’s right to exercise four additional option year periods.

1.2 LOCATION: The offices to be served under this contract are the USDA Service Center and the restrooms of the Shop both of which are located at 1225 Washington Blvd, Newcastle, Weston County, WY.

1.3 DESCRIPTION OF WORK AREA: The USDA Service Center offices contains approximately 7,400 square feet of floor area on one floor, which is carpeted except for two bathrooms, entryways, and kitchen. The Shop building consists of two uncarpeted bathrooms with showers and hallway. The Shop building contains approximately 238 square feet of floor area. The former Weston County Extension office is not included in the square feet of office space.

1.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations. Prior to the start of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the contractor of any damages resulting from the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 SECURITY: The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued four building keys at time of award. Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 SEMI-ANNUAL SERVICES: Services performed by the contractor during required months, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service can be scheduled anytime during the required month.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.1 PAPER, SOAP, BAGS: The Government will furnish all toilet paper, paper towels, hand soap, tampons, and garbage bags. The contractor shall advise the Contracting Officer’s Representative when these supplies need replenishing.

3.2 GOVERNMENT KEYS: The Government will issue four Government keys. These keys will access both the office and shop buildings. The contractor is responsible to ensure that all keys issued by the Government are kept secure in the contractor’s possession and are not used by unauthorized persons. Keys issued by the Government shall not be duplicated.

3.3 TRASH DISPOSAL: The Government will provide dumpster container.

3.4 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the purpose of this contract. The Government will not be responsible for the loss or damage to the contractor’s property.

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract. The contractor shall supply all cleaning solutions and paper products (except those stated in 3.1) to keep the offices clean and operational. Only solutions and supplies designed for recommended usage in the janitorial industry shall be used for the surfaces being cleaned and supplies shall be compatible with existing dispensers. Contractor furnished supplies and equipment shall include but may not be limited to:

· Vacuum cleaners shall have HEPA or similar type filter (commercial type).

· Cleaning equipment shall be equipped to prevent marking/denting of Government property.

· Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

· Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

· Window washing capabilities for all window surfaces of the district buildings both inside and out.

· All safety equipment and materials to insure compliance with State and Federal OSHA regulations.

· Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc, are not approved.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. All cleaning services shall be performed outside of normal business hours using the following schedule:

Sunday anytime and prior to 6:00 a.m. Monday Tuesday after 6:00 p.m. and prior to 6:00 a.m. Wednesday Thursday after 6:00 p.m. and prior to 6:00 a.m. Friday

5.2 DAILY SERVICES: Daily services shall be performed in the main USDA Service Center building Tuesday, Thursday and Sunday. The Shop restroom cleaning schedule will be daily October and May thru September, of each year. The Shop restroom cleaning schedule will be Tuesdays and Sundays beginning November thru April, of each year.

5.3 SEMI-ANNUAL SERVICES: Semi-annual services shall be performed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

5.4 ANNUAL SERVICES: Annual services shall be performed in the month of November each year.

5.5 – SCHEDULED CLEANING REQUIREMENTS

WEEKLY: MAIN OFFICE BUILDING (1a) Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects. This includes the areas under and in the back of furniture, office machines, and dividers.

Clean and sanitize drinking fountains.

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and replace with new liners each time.

Collect and remove all refuse, trash and garbage, throughout the building, Bundle and securely tie trash bags, and dispose of in dumpster outside of building.

Sweep and/or wet mop tile floors.

Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds. Typewriters, computers, electronic cabinets, and equipment similar in nature shall not be dusted.

WEEKLY: RESTROOMS (main building) (1b) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

WEEKLY: ENTRYWAYS (1c) Clean inside and outside glass entrance doors, front entrance window, and all door frames.

Sweep and/or wet mop floors.

All door frames shall be free of dust and soil surrounding doors.

All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

WEEKLY: SHOP & HALLWAY (1d & 1e) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins and showers.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

SEMI-ANNUAL:

WINDOWS – Clean windows inside and outside so they are free of streaks (May, September). (1f) LIGHT FIXTURES – Clean all light fixtures so they are free of bugs and dirt (April, September). (1g) CARPET CLEANING – Professionally clean carpets. Heavy furniture will not be moved for cleaning.

Contractor shall coordinate cleaning schedule with COR at least two weeks prior to actual cleaning (May, November) (1h) WAX FLOORS – Tiled floors shall have old wax stripped and new wax applied (June, December) (1i) VENT COVERS – Dust and clean heating/AC vent covers (Oct, March) (1j)

ANNUAL: DUST CEILINGS (1k) Dust ceilings, removing dust and cobwebs (November).

SECTION VI – INSPECTION AND PAYMENT

6.1 INSPECTION PROCEDURE: Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall turn in a daily checklist, which includes frequency of services to ensure quality standards are being met. These checklists will be utilized by the COR on a random basis to substantiate work completed and to perform Government inspections. Only the items checked as completed during the last cleaning period will be inspected.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items. (Example: November has 13 daily services and 2 semi-annual services to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service).

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work. The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

DAILY SERVICES

MAIN OFFICE

BUILDING

(1a) Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects.

Clean and sanitize drinking fountains.

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and replace with new liners.

Collect and remove all refuse, trash and garbage, throughout the building.

Bundle and securely tie trash bags, and dispose of bags in dumpster outside of building.

Sweep and/or wet mop tile floors.

Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

RESTROOMS

MAIN BUILDING

(1b) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals.

No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

ENTRYWAYS

(1c) Clean inside and outside glass entrance doors, front entrance window, and all door frames.

Sweep and/or wet mop floors.

All door frames shall be free of dust and soil surrounding doors.

All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

SHOP & HALLWAY

(1d & 1e) Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins and showers.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

SEMI-ANNUAL

WINDOWS

(1f)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

LIGHT FIXTURES

(1g)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

CARPET CLEANING

(1h) Professionally clean carpets.

Contractor shall coordinate cleaning schedule with COR at least two weeks prior to actual cleaning

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

WAX FLOORS

(1i)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed Poor performance rating

VENT COVERS

(1j)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

ANNUAL

DUST CEILINGS

(1k)

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

SECTION D – PACKAGING AND MARKING

(No clauses in this section.)

SECTION E – INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.246-1 Contractor Inspection Requirements. (APR 1984) 52.246-4 Inspection of Services – Fixed-Price. (AUG 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from Notice To Proceed through September 30, 2022. This period includes the base year plus 4 option years.

SECTION G -- CONTRACT ADMINISTRATION DATA

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Hell Canyon District Office, 1225 Washington Street, Newcastle, WY.

GOVERNMENT-FURNISHED PROPERTY

1. Containers outside the building for disposal of trash and refuse.

1. A storage room for both Contractor and Government supplied equipment and materials.

1. Liquid hand soap, toilet paper, sanitary napkin receptacle liners, plastic trash can liners, trash bags, paper towels and light bulbs (incandescent and fluorescent).

1. All utilities necessary for the Contractor to perform the required services as stated herein.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

PART II – CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (JAN 2017)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

ADDENDUM TO FAR 52.212-4

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Alternate I (JUL 1995)

0. Stop Work Order (AUG 1989)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

NEW --- Invoice Processing Platform NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

AGAR 452.204-71 Personal Identity Verification of Contractor Employees (OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a Contractor’s employee, the Contracting Officer will notify the Contractor in writing.

(c) The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8:00am Monday to 4:30pm Friday, 1019 N. 5th Street, Custer, SD. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

FAR 52.217-8 Option to Extend the Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 09/30/2018, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

FAR 52.246-20 Warranty of Services (MAY 2001)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor within 30 days from the date of acceptance by the Government or other specified event whose occurrence will terminate the period of notice, or combination of any applicable events or period of time. This notice shall state either—

(1) That the Contractor shall correct or reperform any defective or nonconforming services; or

(2) That the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

(End of clause)

FAR 52.252-6 Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any 48 CFR CHAPTER 1 clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

AGAR 452.237-75 Restrictions against disclosure (Feb 1988) 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel. (End of Clause)

END OF ADDENDUM TO 52.212-4

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items. (JAN 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5).