AG-65T0-S-14-0021.rtf.doc

AG-65T0-S-14-0021 FT Pierre National Grasslands Janitorial Services

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

FT PIERRE NATIONAL GRASSLANDS

JANITORIAL SERVICES

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

BASE YEAR: May 1, 2014 – April 30, 2015 Weekly Services May 1, 2014 – April 30, 2015 Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

1a

Restrooms

5 Each

1b

Vacuum All Carpeted Area

1 Job (2100 sf estimate)

1c

Waste Receptacles

15 Each

1d Drinking Fountain

1 Each

1e Break Room

1 Job

1f Tile Floors

1 Job (800 sf estimate)

1g Chair Mats

8 Each

1h Dusting below 5 ft

15 Rooms

1i Cobwebs from walls

1 Job

1j Front entrance windows

1 Job

1k Spot Clean Walls as needed

1 Job

Bi-Annual Services Dates: May & September Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

2a

Carpet Cleaning

1 Job

2b

Dusting above 5 feet

15 Rooms

2c

Windows

56 Each

2d

Floors

1 Each

2e

Vents & Returns

26 Each

14 Each

2f

Chairs

27 Each

2g

Blinds

24 Each

GRAND TOTAL BASE YEAR 5/1/14 – 4/30/15

Wks

Ea 1a $______

1b $______

1c $______

1d $______

1e $______

1f $______

1g $______

1h $______

1i $______

1j $______

1k$______

2a $______

2b $______

2c $_______ 2d $_______

2e $_______

2g $_______

OPTION YEAR 1: May 1, 2015 – April 30, 2016

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Option Year 1: May 1, 2015 – April 30, 2016 Weekly Services May 1, 2015 – April 30, 2016 Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

1a

Restrooms

5 Each

1b

Vacuum All Carpeted Area

1 Job (2100 sf estimate)

1c

Waste Receptacles

15 Each

1d Drinking Fountain

1 Each

1fe Break Room

1 Job

1f Tile Floors

1 Job (800 sf estimate)

1g Chair Mats

8 Each

1h Dusting below 5 ft

15 Rooms

1i Cobwebs from walls

1 Job

1j Front entrance windows

1 Job

1k Spot Clean Walls as needed

1 Job

Bi-Annual Services Dates: May & September Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

2a

Carpet Cleaning

1 Job

2b

Dusting above 5 feet

15 Rooms

2c

Windows

56 Each

2d

Floors

1 Each

2e

Vents & Returns

26 Each

14 Each

2f

Chairs

27 Each

2g

Blinds

24 Each

GRAND TOTAL OPTION YEAR ONE 5/1/15 – 4/30/16

Wks Ea 1a $_______

1b $_______

1c $_______

1d $_______

1e$_______

1f $_______

1g $_______

1h $_______

1i $_______

1j $_______

1k$_______

2a $_______

2b $_______

2c $_______

2d $_______

OPTION YEAR 2: May 1, 2016 – April 30, 2017 19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Option Year 2: May 1, 2016 – April 30, 2017 Weekly Services May 1, 2016 – April 30, 2017 Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

1a

Restrooms

5 Each

1b

Vacuum All Carpeted Area

1 Job (2100 sf estimate)

1c

Waste Receptacles

15 Each

1d Drinking Fountain

1 Each

1e Break Room

1 Job

1f Tile Floors

1 Job (800 sf estimate)

1g Chair Mats

8 Each

1h Dusting below 5 ft

15 Rooms

1i Cobwebs from walls

1 Job

1j Front entrance windows

1 Job

1k Spot Clean Walls as needed

1 Job

Bi-Annual Services Dates: May & September Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

2a

Carpet Cleaning

1 Job

2b

Dusting above 5 feet

15 Rooms

2c

Windows

56 Each

2d

Floors

1 Each

2e

Vents & Returns

26 Each

14 Each

2f

Chairs

27 Each

2g

Blinds

24 Each

GRAND TOTAL OPTION YEAR TWO 5/1/16-4/30/17

Wks

Ea 1a $_______

1b $_______

1c $_______

1d $_______

1e$_______

1f $_______

1g $_______

1h $_______

1i $_______

1j $_______

1k$_______

2a $_______

2b $_______

2c $_______

2d $_______

OPTION YEAR 3: May 1, 2017 – April 30, 2018

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Option Year 3: May 1, 2017 – April 30, 2018

Weekly Services May 1, 2017 – April 30, 2018

Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

1a

Restrooms

5 Each

1b

Vacuum All Carpeted Area

1 Job (2100 sf estimate)

1c

Waste Receptacles

15 Each

1d

Drinking Fountain

1 Each

1e

Break Room

1 Job

1f

Tile Floors

1 Job (800 sf estimate)

1g

Chair Mats

8 Each

1h

Dusting below 5 ft

15 Rooms

1i

Cobwebs from walls

1 Job

1j

Front entrance windows

1 Job

1k

Spot Clean Walls as needed

1 Job

Bi-Annual Services Dates: May & September

Sub Unit

Description

# of rooms or items

Unit Cost

Sub-Total

2a

Carpet Cleaning

1 Job

2b

Dusting above 5 feet

15 Rooms

2c

Windows

56 Each

2d

Floors

1 Each

2e

Vents & Returns

26 Each

14 Each

2f

Chairs

27 Each

2g

Blinds

24 Each

GRAND TOTAL OPTION YEAR THREE 5/1/17-4/30/18

Wks

Ea 1a $_______

1b $_______

1c $_______

1d $_______

1e$_______

1f $_______

1g $_______

1h $_______

1i $_______

1j $_______

1k$_______

2a $_______

2b $_______

2c $_______

2d $_______

32a. QUANTITY IN COLUMN 21 HAS BEEN

FORMCHECKBOX

RECEIVED

FORMCHECKBOX

INSPECTED

FORMCHECKBOX

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

|PARTIAL | |FINAL

FORMCHECKBOX

COMPLETE FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

United States Department of Agriculture

Non Discrimination Statement

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, ect.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

SECTION C - Description/Specifications/Statement of Work

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program.

For more information on the biobased program and to locate biobased products go to: http://www.biopreferred.gov

NEBRASKA NATIONAL FOREST

FORT PIERRE NATIONAL GRASSLANDS

JANITORIAL SERVICES

1. LOCATION AND DESCRIPTION OF WORK AREA:

The buildings for which Janitorial Services will be provided are the Fort Pierre National Grassland located at the USDA Forest Service, Nebraska National Forest, 1020 North Deadwood Street, Fort Pierre, SD 57532. The office contains approximately 2900 square feet of floor area. Approximately 2100 square feet are carpeted and approximately 800 square feet are tile.

2. SCOPE OF WORK:

The purpose of this contract is to provide for janitorial services in the Government Leased buildings designated as the Fort Pierre National Grassland Office. The Contractor shall furnish all equipment, transportation, labor, supervision and supplies (except as specified herein as Government furnished) necessary to maintain the buildings in a clean, sanitary, and acceptable condition. Performance will be according to the standards indicated herein. The contract will commence on May 1, 2014 or thereabouts, and continue thru April 30, 2015 with three additional option years possible.

3. BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of janitorial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner

Heavy duty cleaner Deodorizer

Carpet shampoo Floor finish

Gum Remover Floor finish restorer

Disinfectant sanitizer Floor sealer

Extraction Fluid Furniture polish

Floor stripper Glass cleaner

Neutral cleaner (liquid) Grout Sealer

Spot and stain remover Lime and scale remover (tub & tile cleaner)

Air freshener including dispenser Liquid hand soap including dispenser

Bathroom cleaner Stainless steel polish

Brass polish/cleaner Toilet bowl cleaner

Chrome polish/cleaner White board cleaner

Cream cleaner Wood floor cleaner

Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

4. PREWORK CONFERENCE:

Prior to commencement of work, the Contractor shall arrange a meeting with the CO to discuss the contract terms and work performance requirements. At the time, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative/supervisor and their responsibilities.

5. CONTRACTOR REPRESENTATIVE:

The contractor shall provide a contract representative for the performance of the work specified in the contract. The name of this person and an alternate(s) who shall act for the Contractor when the Contractor is absent shall be designated in writing to the CO. The Contractor’s representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

6. PERSONNEL:

The Contractor shall employ personnel qualified and capable to perform janitorial work and will provide a list of personnel who will be on the premises and their work schedules.

7. HOURS OF OPERATION:

All janitorial services shall be performed outside of normal business hours of 5:00 pm and 6:00 am Monday through Friday, except legal holidays unless specified in the contract and days when the office is closed due to weather or other unforeseen circumstances. The Contractor has the option to perform Friday’s pm work on Saturday, Sunday, or Monday holidays. Work may be performed anytime on weekends and federal holidays. The contractor will be responsible for maintaining building security during the hours the building is occupied due to the Contractor operations.

8. GOVERNMENT FURNISHED PROPERTY:

The Government shall deliver to the Contractor equipment, materials, supplies, property, and/or services (hereinafter referred to as “Government-furnished property” listed below at the work site prior to work commencing. As supplies needed replenishing, the Contractor shall notify the Contracting Officer’s Representative (COR) no less than 2 weeks in advance so needed items can be ordered. The Government will furnish the following items:

· Toilet Paper

· Paper Towels

· Various Sizes of Trash Receptacle liners

· Liquid Hand Soap and Dispensers

· Keys will be signed for and returned upon completion of termination of the contract. Lost keys are the responsibility of the Contractor. See SECTION 11: FIRE PREVENTION AND SECURITY.

· All utilities necessary for the Contractor to perform the required services as stated herein.

· A storage space for Contractor furnished property and Government furnished property is available.

9. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all equipment, material, and supplies necessary, except as noted in SECTION 8: GOVERNMENT FURNISHED PROPERTY, to perform the tasks specified in this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials. The Contractor shall utilize products and materials made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall not use any materials which the CO determines does not meet the requirements established by applicable Federal specifications and standards. Material Safety Data Sheets (MSDS) are required for all cleaning compounds and products used to perform the tasks specified in this contract.

10. SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i.

Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract.

ii.

Personal Protective Equipment required for the work under the contract.

iii.

Appropriate OSHA requirements for the type of work under the contract.

iv.

Weather considerations for the time of year of the contract.

v.

Communication issues and locations of the nearest medical facilities to the job site.

vi.

Emergency numbers to contact if an accident happens.

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

11. FIRE PREVENTION AND SECURITY:

The Contractor is responsible for ensuring security of Government property, buildings, equipment, materials, records and data against unauthorized access, loss or damage during the performance of this contract.

A. Fire Prevention: The Contractor shall at all times keep janitor closet neat, clean, and free from odors and fumes. All chemical and combustible items shall be stored in proper containers. All trash shall be placed in the dumpsters and not stored in the janitor closet.

There are no public areas designated as smoking areas. Smoking is prohibited inside the building.

B. Building Security: The Contractor shall announce their arrival and departure to Government employees who may be occupying the building after normal working hours, and shall ensure all exit doors remain closed and locked at all times during the performance of services unless the Contractor is using the door and remains in sight of the door. Only the Contractors’ employees are allowed in the building or on the job site during the performance of services. The Contractor shall secure all contractor owned equipment and supplies in the closet proved prior to leaving the premises.

The Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. No keys issued by the Government are to be duplicated.

1. The Contractor will be required to reimburse the Government for replacement of locks or re-keying as a result of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system at the Contractor’s expense.

2. The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

3. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk and the desk of the person’s computer of any computer equipment accidentally disconnected.

The Contractor shall not disturb papers on desks, other equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use.

12. CIRCUMSTANCES TO BE REPORTED:

The Contractor will report to the CO any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work and/or create unhealthy or hazardous conditions. The Contractor will report to the CO, police, and/or fire department any instances of fire, accidents, vandalism, attempted break-ins, signs of attempted break-ins, or suspicious persons.

13. CONSERVATION OF UTILITES:

Upon completion of work the Contractor shall ensure that all light are off, all machines and appliances are shut off or disconnected, no smoldering, smoking or burning materials are left in ash containers or trash receptacles and all windows and entrance doors are closed and locked.

14. FEDERAL HOLIDAYS

Except as noted in the Schedule of Work or hours of Operation, work will not be required on the following federal government holidays, nor on holidays observed in lieu thereof:

New Year’s Day

Martin Luther King Jr. Day

Presidents’ Day

Memorial Day

Independence Day Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day Christmas

15. UNFORESEEN BUILDING CLOSURES:

When an unforeseen building closure occurs on a regular scheduled day of work, the Government shall have the following options:

A. To require the Contractor to perform work necessary to sustain operations of the following normal duty day.

B. To forego the work and reduce payment due to the Contactor accordingly for work not performed.

16. SUBCONTRACTING

The Government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor’s required for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

17. CONTRACTOR SUBMITTALS

The following shall be submitted to the CO for approval after award and prior to the commencement of work to be performed under this contract:

A. Personnel – Contract shall provide the Government with names of employees that will be performing this service and all employee information required for Government Background checks as required by HSPD-12.

B. Safety Plan – A written Safety Plan (see SECTION 10: SAFETY) must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract.

C. Quality Control Program – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative. A written Quality Control Plan must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract.

At a minimum the QCP should include:

1. An inspection system, covering all services required, utilizing a comprehensive checklist to monitor contract performance.

2. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality or quantity of services provided.

3. A file system to maintain record/documentation of inspections conducted and corrective actions take. Documentation of inspections conducted, deficiencies identified, and corrective actions taken must be kept current and made available to the CO upon request.

D. Cleaning Operations and Stewardship Plan – The Contractor shall develop and institute a complete Cleaning Operations and Stewardship Plan establishing a commitment to the use of biobased products, employee health and safety, and sound environmental practices. A written Cleaning Operations and Stewardship Plan must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract. At minimum, the “Plan” must also include:

1.

A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

2. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use, storage, and disposal of the cleaning products, proper operation of equipment, and proper procedures to accomplish work under this contract.

3. Proper procedures for the storage of hazardous materials in conformance with good house keeping practices, the National Fire Prevention Association (NFPA) Code, and applicable federal and municipal regulations. The “Plan” must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and the District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

E. Affirmative Procurement Program – The Contractor shall develop and implement a comprehensive Affirmative Procurement Program (APP) for the purchase and use of biobased products and products made with recovered materials to the maximum extent possible. The APP shall include:

1. Details as to how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how new products may be incorporated on an ongoing basis into contract performance. The Contractor must also indicate how it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered materials products. The APP shall be updated as necessary to accommodate all revisions to the CPG.

2. Data on the quantity and dollar values of biobased products and recycled content products used in this contract. This data shall be submitted to the CO monthly.

F. MSDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose of use of each of the material listed. A Material Data Sheet (MSDS) for each product and material listed must also be provided.

G. Schedule – The Contractor must submit a schedule for services listed as “weekly”, “semi-annual”, work with dates to be performed. The Contractor must inform the Government of schedule changes at least one week in advance.

H. Checklist - Submit at least one per month in advance, a checklist of work to be completed. The checklist will be used by the Government for quality assurance surveillance purposes and shall include, “weekly”, “semi-annual” work to be performed that month and the dates on which that work is to be performed. The Contractor must inform the Government of schedule changes at least one week in advance.

18. TECHNICAL SPECIFICATIONS

The janitorial services shall be performed in accordance with the following specifications at the frequencies prescribed.

1. Weekly Services

a. Restrooms

· Clean and sanitize all surfaces including sinks, counters, toilet bowls, toilet seat and shower etc.

· Clean and sanitize tile walls adjacent to and behind urinals and water closets.

· Clean and sanitize sanitary napkin receptacles and replace liners.

· Sweep, mop and sanitize tile floors.

· Clean and polish mirrors, dispensers and chrome fixtures.

· Empty, clean and sanitize all wastebaskets.

· Spot clean all other surfaces and dust horizontal surfaces including tops of partitions and mirrors.

· Re-stock restroom supplies when needed such as toilet paper, trash bags, and hand soap.

b. Vacuum All Carpeted Area

· Vacuum all carpeted areas and rugs including exposed wall edges and around the exposed edges of all furniture which is not easily moveable, this includes under desks, tables, chairs, etc. All light weight furniture must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

· Spot clean anytime a stain or soiled area needs cleaning.

c. Waste Receptacles

· Empty all waste receptacles. Wash if needed with a sanitizing cleaner. Only changes lines if needed.

d. Drinking Fountain

· Clean and sanitize drinking fountains.

e. Break Room

· Sweep and mop floor.

· Clean counter tops, sink, outside surfaces of cabinetry.

· Spot clean walls as needed.

f. Tile Floors

· Tile floors are to be sweep and mopped.

g. Chair Mats

· Clean chair mats by sweeping and/or mopping.

h. Dusting Below 5’ level

· Dust below a 5 foot level. Dust all horizontal and vertical surfaces including but not limited to furniture, baseboards, exposed wood molding, exposed windowsills, bookcase, bookcases, ledges, signs, wall hangings, photographs, fire alarm boxes, exhibits, conference room table, return vents, excluding desktops and computers.

i. Cobwebs from walls

· Wipe down all cobwebs from walls.

j. Front Entrance Windows

· Wash inside and outside of entry glass surfaces on entrance doors. Remove dust and soil from metal frames surrounding entrance glass doors.

k. Spot Clean Walls as needed

· Spot clean walls as needed with appropriate cleaner.

2. Bi-Annual Services

a. Carpet Cleaning

· Clean carpet using carpet cleaning machine and products that are appropriate to use on all types of carpet.

b. Dusting above 5 feet level

· All horizontal and vertical dust catching surfaces shall be kept free of obvious dust, dirt and cobwebs. Dust furniture in all offices about the 5 foot level, including but not limited to tops of high bookcases.

c. Windows

· Clean all windows and screens inside and outside of building, with an appropriate glass cleaner.

d. Floors

· Sweep and mop floors in the furnace room.

e. Vents and Returns

· Clean all vents and returns to be free of dirt, dust and debris.

f. Chairs

· Vacuum all upholstered chairs.

· Clean all vinyl covered chairs with an appropriate cleaner for vinyl

· Clean chair legs and/or pedestal bases on all the chairs in the office.

· Wood chairs use an oil, such as lemon oil

g. Blinds

· Dust, clean and/or vacuum all window blinds. Vinyl blinds may require a liquid cleaner. Clean in accordance with manufacture recommendations by type of material.

19. PERFORMANCE REQUIREMENTS STANDARDS:

Performance requirement standards are described in the Performance Requirements Standards Summary Tables (see pages 16 - 19) for weekly and semi-annual work. The Contractor is expected to ensure services are provided or performed to the appropriate standards though the Contractor’s Quality Control Plan. Except as stated in the summary tables, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month.

20. INSPECTION PROCEDURE:

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government, and any deficiencies encountered will be called to the attention of the Contractor. Corrective of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the performance standards.

Contractor shall turn in a weekly checklist, which includes other frequency services, to ensure quality standard are being met. These checklists will be utilized by the COR to substantiate work completed and to perform government inspections.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the CO or the COR to communicate a complaint. Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing. Refer to the Performance Requirements Standards Summary Tables for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determinations.

Inspection/acceptance are further covered in 52.212-4 Contract Terms and Conditions – Commercial Items (JUN 2010) under (a) Inspection/Acceptance.

21. ACCEPTANCE:

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (ACL) listed in summary.

22. PAYMENT:

Payment will be made monthly for work meeting or exceeding the ACL completed and accepted by the Government covering the previous month’s service. Upon acceptance, the Government will pay monthly the appropriate amount determined by the occurrence of the services as stated in the Schedule of Items. For example: May has 11 weekly services for the month. The cost for these services would be added together for the amount due for fully acceptable service. Payment will be determined on the services and frequencies, less any deductions for any non-conforming or unacceptable performance.

Deductions – anytime the performance of services falls below the AQL, a deduction for services that cannot be re-performed or are performed late will be made based on the level of service provided for that month. If the performance AQL is 95% for a particular deliverable item and that item is missed or the acceptable performance level drops below the AQL, the amount due for that pay item will be deducted to the appropriate level of acceptable performance for service provided for that month.

For example: If the weekly rate to clean restrooms is $20.00 and there are 5 weeks in the month that services are to be provided. The total owned for that particular service for the month is $100.00. If the AQL is 95% and the performance level drops to 75% (the quality of service provided was unacceptable, or the service was not performed, more than once during the month), the total due to Contractor for the month less the deductions is $75.00.

PERFORMANCE REQUIREMENTS STANDARD SUMMARY TABLES

Weekly Performance Requirements Standard Summary

Tile floors and baseboards are clean and disinfected, free of dust, dirt, smudges, stains, debris and mopping residue.

All waste paper receptacles and sanitary napkin receptacles are emptied, clean, disinfected, and deodorized. Trashcan liners are replaced with new ones.

Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

All weekly services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Spot clean obvious stains as they occur and cleaned areas shall blend in with surrounding area.

Weekly Performance Requirements Standard Summary

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Countertops and outside surfaces of cabinetry are cleaned, polished and free of dirt, grease, smudges, dirty handprints, splash marks, etc.

Weekly Performance Requirements Standard Summary

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Bi-Annual Performance Requirements Standard Summary

Carpet Cleaning

(2a) Carpets shampooed with cleaning machine. Use appropriate carpet cleaning products.

One week advance notice to Government. Government will pick up all small items off floor.

All bi-annual services are subject to visual inspection by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than two (2) customer complaints are received per job. AQL 95%.

Vinyl covered furniture will be wiped clean with a damp cloth with mild detergent.

Wood chairs will be wiped clean use an oil, such as lemon oil.

Fabric is free of dust, hair and other foreign material. Vinyl chairs and upholstered chair legs are free of dust, dirt and other foreign material.

DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

CONTRACTING OFFICER (CO) – A Government personnel with the authority to bind the government in a contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

CUSTOMER FEEDBACK – Customer feedback is firsthand information from the actual users of the service.

GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

QUALITY CONTROL PLAN (QCP) – A quality control plan is a plan developed by the contractor for its internal use to ensure that it performs and delivers high-quality service.

RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

SECTION D - Packaging and Marking

(For this Solicitation, there are NO clauses in this Section)

SECTION E - Inspection and Acceptance

52.246-1 Contractor Inspection Requirements.(Apr 1984)

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far/

SECTION F - Deliveries or Performance

452.211-74 Period of Performance. (FEB 1988)

The period of performance of this contract is from May 1, 2014 through April 30, 2015.

452.211-75 Effective Period of the Contract. (FEB 1988)

The effective period of this contract is from May 1, 2014 through April 30, 2015.

52.242-15 Stop-Work Order. (AUG 1989)

SECTION G - Contract Administration Data

G.1 Designation OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly.

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1.

Approve Change Orders and Modifications

2.

Take action to terminate the contract for default or Government convenience.

3.

Make contract adjustments under the Differing Site Conditions clause.

4.

Grant extensions of contract time.

5.

Approve assignment of claims.

6.

Make final decisions under the Disputes clause.

7.

Make final acceptance under the contract.

8.

Make final decisions under the Suspension of Work clause.

9.

Make equitable adjustments.

10.

Authorize change in amount of Payment Retention.

11.

Approve subcontractors.

12.

Approve payments with deductions or final payment.

13.

Approve use and possession prior to completion.

14.

Enforce the warranty provisions.

G.2 AGAR 452.215-73 Post award Conference. (NOV 1996)

(a) A post award conference with the successful offeror is required. It will be scheduled within 10 calendars days of award.

(b) The conference will be held at: Fort Pierre Ranger District, 1020 North Deadwood Street, Fort Pierre, SD 57532.

G.3 Payment

Payment at contract price will be made monthly.

Submit a proper invoice to the "Submit Invoice-to" address for USDA orders in the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

G.4

NOTICE TO PROCEED

A Notice to Proceed will be issued in writing by the Contracting Officer or Contracting Officer's Representative (COR). No work shall begin until receipt of this notice. Supplies should not be purchased prior to the Notice to Proceed or the Contractor will not be reimbursed in the case of a Termination of the contract. Contract time shall commence on the day indicated on the Notice to Proceed.

SECTION H - Special Contract Requirements

H.1 452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Janitor Workers

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

SECTION I - Contract Clauses

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

AGAR 452.204-71 - PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES (OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

52.212-4 Contract Terms and Conditions—Commercial Items.(Sept 2013)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or…