Addendum_I_-_Deer_Processing_IL.pdf

Solicitation AG-6395-S-17-0003 for IL Deer Processing

ADDENDUM I -- NOTE TO OFFEROR/PRICE SCHEDULE/STATEMENT OF WORK

1. NOTE TO OFFEROR (checklist):

In order for an offeror to have a complete quotation package, the following must be submitted to the Contracting Officer to be considered responsive:

□ A copy this document with fixed-price line item prices and quote validity period completed. Offerors shall provide a quotation for processing deer by filling in the Price Schedule below and signing a copy of the SF-1449 (page 1, Attachment 1). The Service Contract Act and U.S. Department of Labor prevailing wage rates apply to this contract for any employees hired by the offeror to do the work. The prevailing wage rates for Illinois counties can be found at www.wdol.gov. An example wage rate per hour for a meat cutter (07210) in La Salle County is $15.77+$4.27 equivalent benefits (reference WD 15-5035, Rev.-1, first posted on www.wdol.gov on 07/26/2016). The prevailing wage rate in the offeror’s county may be different, and the rates can be found on the WDOL website.

□ A copy of the completed provision 52.212-3, Offeror Representations and Certifications—Commercial Items. An offeror shall complete only paragraph (b) of this provision (in Attachment 1) if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov for NAICS code 311612. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall check the appropriate boxes in paragraphs (c)(1)(2)(3)(4)(5)(6)(7)(8)(10) and (d) of this provision for this solicitation; please note that paragraphs (m)(n)(o)(p)&(q) also apply.

□ A completed SAM Registration at http://www.sam.gov. An offeror shall submit page one of their SAM information (or DUNS number if registration is pending).

□ Past Performance References with previous contracts/POs with this agency or similar scope of work with federal/state/local entities. An offeror shall submit up to three customer references from the last 12 months including contact information and/or previous contract numbers with the USDA.

□ A technical statement explaining the proposed deer processing services offered. The statement should explain the firm’s capabilities and how the offeror intends to meet the requirements discussed in the statement of work attached below. The offers will be evaluated for “best value”, based on price, location, previous work for APHIS or other state and local entities, and the technical statement of the vendor. At a minimum, the technical statement should explain:

Which days of the week will be available for deer processing? What is the capacity of the processor to freeze and hold meat until it can be picked up by the USDA or its designee? The processor may need to hold frozen meat from up to 1000 deer for the duration of the deer culling season. The location of the processor with regards to the current projects is an important factor for awarding a contract.

□ A completed AGAR provision 452.209 – 70. (page 21, Attachment 1) http://www.wdol.gov/ http://www.wdol.gov/ http://www.sam.gov/ http://www.sam.gov/

2. PRICE SCHEDULE:

Item No.

Schedule of supplies /Services

Unit

Unit Price

BASE YEAR -- Date of Award through 12 months 0001 Processing of deer carcasses per the attached statement of work to include packaging and freezer storage until pickup by the USDA or their designee. *See note below for minimum/maximum contract quantities.

Each

OPTION YEAR ONE – 12 months 0002 Processing of deer carcasses per the attached statement of work to include packaging and freezer storage until pickup by the USDA or their designee. .

OPTION YEAR TWO – 12 months

0003 Processing of deer carcasses per the attached statement pickup by the USDA or their designee.

OPTION YEAR THREE – 12 months 0004 Processing of deer carcasses per the attached statement

OPTION YEAR FOUR – 12 months 0005 Processing of deer carcasses per the attached statement

*THE MINIMUM ORDER GUARANTEE DURING THE BASE YEAR FOR DEER PROCESSING IS 50 EACH, THE ANTICIPATED NOT-TO-EXCEED AMOUNT IS 1,000 EACH PER YEAR. ANNUAL ESTIMATED PROJECT

TOTALS ARE 400 TO 950 EACH.

I CERTIFY THIS QUOTE IS VALID FOR A PERIOD OF ____________ DAYS

PRINTED NAME: ___________________________________

SIGNATURE: _______________________________________

3. STATEMENT OF WORK.

DEER CARCASS PROCESSING

USDA APHIS Wildlife Services, Illinois

Work Requirements:

The U. S. Department of Agricultural (USDA) Animal Plant Health Inspection Service (APHIS) Wildlife Services (WS) division requires a meat processing facility to process white-tailed deer carcasses in the State of Illinois. The processing facility or facilities shall be permitted and approved and by the Illinois Department of Natural Resources process wild white-tailed deer meat. In addition, the processing facility or facilities shall be licensed by the Illinois Department of Agriculture as a Type II or higher facility authorizing the procession of wild, white-tailed deer meat.

Wildlife Services staff shall field dress all deer carcasses intended for processing throughout the project timeframe (estimated from December – April each year). WS staff will deliver eviscerated deer carcasses and offal contained within plastic bags to the processing facility Monday through Friday (excluding legal holidays) from December to April. The total deer delivered for processing is estimated at somewhere between 400 to 950 deer each year.

The processing facility shall be provided with a data sheet containing the Illinois Department of Natural Resources carcass tag number for each deer delivered for processing. In addition, deer which have had tissue extracted for Chronic Wasting Disease (CWD) surveillance will be identified as such.

Deer carcasses shall be skinned, venison meat shall be removed from the carcass, ground, and wrapped into packages weighing 1-2 pounds. Each package of venison shall be marked with the processing plant’s name and marked “not for sale” in accordance with Illinois Department of Agriculture requirements. The packaged meat shall be frozen and stored until transferred to a charitable organization(s). Frozen venison will be picked up from the facility by a charitable organization identified by WS. The facility will arrange for the transfer of the frozen venison by corresponding directly with the charitable organization identified by

WS.

Ground venison from deer which are identified as having been sampled for CWD shall be identified and frozen separately from all other venison until the facility is notified by WS that the CWD test results are negative, at which time the venison can be provided to a charitable organization identified by WS. Ground venison from deer which are determined to be ‘positive’ for CWD will held frozen until transferred to WS for proper disposal.

The processor shall be responsible for the disposal of all waste byproducts from the processing of deer and offal from deer which was delivered to the facility by WS. Disposal of waste byproducts and offal shall be by placement into an approved sanitary landfill or another method approved by the appropriate State and Federal regulatory authorities.

The processing facility shall maintain a copy of the data sheet provided by WS for the period of one year and shall allow for inspection by the USDA and or Illinois DNR staff with a reasonable advance notice.

for IL Deer Processing

Technical Point of Contact:

Craig Pullins District Supervisor

USDA, APHIS, WS

Craig.K.Pullins@aphis.usda.gov Telephone: 773-686-6955

Invoice Instructions:

The Contractor shall submit an online invoice for processing services at www.IPP.gov on a monthly basis for an electronic-funds-transfer payment. IPP is a secure, web-based system that manages government invoicing. Enroll at https://ipp.gov.

Period of Performance:

Date of award through 12 months of base year, with __4__ option years to renew, unless extended or terminated.

https://ipp.gov/