RFQ_AG-6395-S-16-0150.doc

Item No.

Est. Qty

65 units per year

C.1 Background The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS), has a requirement for automated flight following (AFF) for a variety of aircraft in the fleet. Automated Flight Following (AFF) is a system that automatically tracks the location, altitude, course and speed of aircraft, providing this information in real time to authorized users via a secure internet site.

Wildlife Services operates Government owned fixed wing aircraft and rotary wing aircraft which operate in remote areas and need a dependable method of asset management for safety and cost reasons.

C.2 Scope of Work

The requirement is for Automated Flight Following Equipment (AFF) excluding installation. The APHIS WS has a fleet of 65 aircraft and intends have an AFF installed in each aircraft. The number systems and time of installation are only estimates. The Government will be responsible for installing the equipment.

1. (50) AFF fixed installation units in a kit to include all necessary components and hardware for installation with at least a one year warranty.

a. Modem

b. GPS Unit

c. Controller Unit

d. Antenna(s)—GPS Satellite/Communications Satellite (Iridium network)

e. Cables

f. A/C Power Kit

2. (15) AFF mobile units (portable) in a kit to include all necessary components and hardware for installation with at least a one year warranty.

a. Modem

b. GPS Unit

c. Controller Unit

d. Antenna(s)—GPS Satellite/Communications Satellite (Iridium network)

e. A/C Power Kit

3. Network monthly subscription per unit, which includes the any activation and setups fee.

C.4 Minimum Requirements

1. System must include a GPS tracking and satellite transmission device.

2. System must include an external TSO certified antenna and impact switch capability.

3. Data transmission service must be provided on the Iridium network.

4. System must send one position update a maximum of every two minutes to the vendor's central tracking server and provide WS with the ability to change increase the update rate from a web-based application if necessary.

5. System must store one-second position reports internally for a minimum of the last two flights, and provide WS with the ability to retrieve the stored position reports through a web-based application and save the data in a common file format such as XML, Excel, or comma-separated text.

6. System must provide web-based tracking program that provides WS with the ability to retrieve position updates that are up to 90 days old and save the results to a common file format such as XML, Excel, or comma-separated text.

7. Vendor must provide technical telephone support at a minimum standard business hours, 8 am and 5 pm MST time. Technical support includes working with WS to diagnose problems with the data exchange interface.

8. Vendor will provide firmware or software upgrades at no charge.

9. WS must be allowed suspend subscription service for any aircraft. May happen during time when aircraft isn’t being flow for an extended period.

10. Subscription service for an aircraft begins after installation and successful activation, not on the equipment ship date.

11. Include all system integration, system testing, and WS employee and contractor training costs. System integration includes configuring and testing.

12. Cannot charge separately for system administration activities which include but are not limited to updating the equipment table when flight-following equipment is replaced in an aircraft, establishing new user accounts, or fixing situations where users have forgotten their password.

13. Vendor must provide comprehensive and accurate installation and user guides for all hardware and software.

14. Include any other costs normally incurred by a customer when installing, testing, or operating the vendor's AFF solution.

15. Provide user training provided for centralized tracking manager/system administrator and tracking software user training onsite at WS Parts and Warranties

1. Vendor must warranty all equipment for at least one (1) year from the date of acceptance and complete warranty repairs or replacements within 7 days. The vendor will provide all parts, materials and consumables associated with warranty work. Vendor is responsible for equipment shipping to location of AFF system subject to warranty work specified by WS Aviation Training and Operations Center.

Shipping and Transportation Expenses

1. Vendor will be responsible for the cost of shipping/transporting the AFF systems to the WS Aviation Training and Operations Center, 1223 Airport Rd. Cedar City, Utah 84721.

2. Vendor is responsible for all travel expenses incurred by the vendor's employees, contractors, or subcontractors for installation or warranty purposes.

Additional information

a. Price for the items: 01-04, which provides the total price.

b. Provide prices and enough technical information on features and equipment. So evaluators are able to evaluate the technical capabilities.

c. Award will be made to the responsible offeror whose offer conforming to this RFQ will be most advantageous to the Government, price and other factors considered. A trade off process may be used to evaluate quotes. The Government intends to evaluate offers and award without discussion, however, the Government reserves the right to conduct discussions later if determined necessary by the Contracting Officer. The following factors shall be used to evaluate offers: Price; Technical quality and capability to meet the intended use.

ADDITIONAL CLAUSES:

52.216-18 Ordering (OCT 1995).

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued anytime within the period of performance of the contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations (OCT 1995).

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one AFF unit, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 65 unit subscriptions;

(2) Any order for a combination of items in excess of 65 unit subscriptions; or

(3) A series of orders from the same ordering office within each performance period that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

452.216-73 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of 15 units within the first year of the contract, but not in excess of 65 unit subscriptions annually.

(End of Clause)

452.216-74 CEILING PRICE (FEB 1988)

The ceiling price of this contract is $1,500,000. The Contractor shall not make expenditures or incur obligations in the performance of this contract which exceed the ceiling price specified herein, except at the Contractor's own risk.

(End of Clause)

52.216-22 Indefinite Quantity (OCT 1995).

(a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any additional deliveries under this contract after contract expires.

(End of clause)

AG-6395-S-16-0150

Schedule, SOW and additional

Clauses for AFF units