Amendment_1.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1 3

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NUMBER (if applic.)

1 2/27/2015 732984

6. ISSUED BY:

Cherokee National Forest 2800 North Ocoee Street Cleveland, TN 37312

7. ADMINISTERED BY (If other than 6.):

8. NAME AND ADDRESS OF CONTRACTOR

9A. AMENDMENT OF SOLICITATION NUMBER

AG-4756-S-15-0012

Ocoee Whitewater Center Wastewater Pump Replacement 9B. DATED (see item 11)

2/12/2015

[ X ]

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (see item 13)

CODE FACILITY

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ X ] is NOT extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if applicable)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE IS ISSUED PURSUANT TO:

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority )

E. IMPORTANT: Contractor [ ] is, [ ] is not required to sign this document and return copy(s) to the issuing office.

Contract time is 75 days from issuance of Notice to Proceed.

Notes from prebid meeting, and answers to submitted questions about the project, are attached.

Additional photographs and site layout are attached separately.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (type or print)

NINA B. BARROW, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY: /s/ Nina B. Barrow 2/27/2015

(signature of authorized person) (signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 SF 30 (REV. 10/83)

PRESCRIBED BY GSA/PREVIOUS EDITION UNUSABLE FAR (48 CFR) 53.243

Pre Bid Conference Call – 02/24/2015 @ 10:30 am Ocoee Whitewater Center Wastewater Pump System Replacement

AG-4756-S-15-0012

In Attendance: Nina Barrow, Cherokee NF, Contracting Officer Jay Chapman, Cherokee NF, Facilities Engineer/COR Lynn DiFiore, Cherokee NF, North Zone Engineer Donna Price, Cherokee NF, Procurement Technician Terry Price, Contractor

Nina Barrow opened the meeting and stated that the correct contract time is 75 Calendar Days from the date of the Notice to Proceed.

The following questions were asked and answers provided by the Contracting Officer:

Question: Is there a required Bid Bond?

Answer: No. If contract price exceeds $30,000 then payment protection will be required.

Question: Will the contract include liquidated damages?

Answer: No.

Jay Chapman received questions prior to call. Those questions/answers are as follows:

Question: If contractor determines that restroom facilities will be interrupted, what is the visitor usage to determine number of porta-johns to provide?

Answer: Holidays and the month of July are the busiest visitor times at the Whitewater Center (see

Question 4, page 3).

Additional information is provided on the location of the pump system as it relates to walkways, building, and parking lot.

(See attached photos and building layout)

The concept drawing is provided as an example of one way that the system can be configured. Forest Service is open to other solutions. The statement of work was left open for this purpose.

Questions:

1. Electric:

a. Do we reuse the existing conduits back to panel 'DA'?

Yes, reuse existing conduits back to panel DA

Existing Conduit is: 1” Rigid Metal Conduit

b. Do we install new wiring or reuse existing?

Wiring can be reused if proper size and length. Include in your proposal whether you will reuse wire or install new.

c. Do we reuse the existing breakers in panel 'DA'?

Existing breaker is 100 Amp, 2 pole. Can be reused if proper size.

Panel DA information:

Siemens 1200 Amp Cat. No: S4A75ML120ATS S.O. 17-11336-A00

2. Contract clauses:

a. The RFQ states completion 60 days after NTP. Section F, Para. 52.211-10 states: Start within 10 days after NTP and completion within 75 days. Please clarify.

75 days

3. Force main piping:

a. Per Dwg C-4.1, note on upper column line 16, it notes that there is a piece of 2 1/2" 304 stainless pipe through the wall. Is this pipe still there?

According to the as-built drawings, the pipe sleeve and 2.5” SS 304 were installed. Pipe sleeve is in place but pipe from skid through wall is 2” Galvanized.

b. Is there a fitting on the end of this pipe?

Drawings indicate a fitting beyond wall to transition from SS to PVC. Joints from wall to pump skid are threaded fittings.

c. How is the transition made from the stainless pipe to the existing discharge piping from the pump skid?

There is a bolted flange at the pump skid. Transitioning to 2” galvanized via 2.5”x2” reducer.

Joint at discharge valve is: 2” threaded galvanized Joint at isolation valve is: 2” brass ball valve Joint at wall is: 2” threaded galvanized

4. Installation:

a. Is the contractor to provide temporary pumping facilities during the pump changeover outage?

Yes. Plan work to minimize cost and impact to center operations. Would be good to address method in your proposal. (Examples: Tank will be pumped prior to system replacement. Effluent level monitored and maintained by outside pumping service. Temporary pump station and or portable toilets)

Local personnel report peak use of center during month of July, which results in largest flows during this time. Local personnel indicate pump runs once per day on Friday, Saturday, and Sunday, which receive the largest visitation. Pump runs every other day rest of week. This information indicates 1800 gallons of flow per day on peak days. There is no guarantee on the accuracy of this information.

5. RFQ-Section C, Division 200, Para. 210-Package Pump System, The last bullet point item of the paragraph states:

"insulate all exposed sanitary sewer pipe".

Question: Does this mean all piping in the enclosure? I presume it means all piping outside of the enclosure. Please clarify.

This does mean all piping outside of the enclosure. Existing “exposed pipe” insulation is 2” fiberglass with metal jacket.

An example of this can be seen in the photos. This is also noted on the as-built plans, sheet C-4.1, note 1.

6. Is there vehicle access to the 1244 elevation (where the pump skid sits)?

A small UTV such as a Polaris Ranger or John Deer Gator can access the area.