PERFORMANCE_WORK_STATEMENT.docx

Compound Striping Services Savannah River Site

PERFORMANCE WORK STATEMENT

Forest Service Compound Striping Services

1. INTRODUCTION

The Contractor shall provide any and all labor, equipment, materials, supplies, and services, necessary to perform General Striping Services at the USDA Forest Service Compound located on the Savannah River Site (SRS) in New Ellenton, SC. Current map of the administrative site as well as the compound layout are included.

2. PERFORMANCE WORK STATEMENT

This contract is for the service of restriping existing pavement markings at the USDA Forest Service Compound located on the SRS. This consists of restriping solid yellow reflectorized pavement markings, reflectorized solid yellow directional arrows, and International Symbol of Accessibility (Handicap Symbols Painted) as shown in attached Schedule of Items.

The contractor shall be responsible to provide an attractive, and professional quality work permanent pavement markings on the existing pavement around the compound site.

Once contract is awarded, starting date may vary due to weather.

3. APPLICABLE DOCUMENTS

Permanent striping specifications and drawing layout of the USDA Forest Service Compound site and quantities are provided in the attachments.

4. PROJECT LOCATION

The SRS USDA Forest Service Compound project is located as shown on the enclosed map which is located 4 miles south of New Ellenton, SC.

5. SUMMARY

See attached specifications Section 000501

6. ADDITIONAL INFORMATION

Contractor shall coordinate with the COR to propose striping service phases so that parked vehicles won’t interfere with the Contractors work or time needed for new permanent markings to dry without disturbance. A minimum of three days notification from the contractor is required.

Contractor shall furnish their own barricades to block off entrances of certain areas until markings are dried without disturbance.

The Contractor shall furnish all necessary types of power equipment, hand tools, and other pieces of equipment required to perform service. Parking at the compound site is limited. Contractor shall park, load and unload equipment only in areas designated by the COR. There are no available storage facilities for Contractor owned equipment or supplies on site.

7. PERFORMANCE/QUALITY ASSURANCE SURVEILLANCE PLAN FOR STRIPING SERVICES

INTRODUCTION - This Performance/QASP has been developed to evaluate contractor actions while implementing the Performance Work Statement. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed Performance Objectives on the QASP in the service contract. It also provides a systematic method to evaluate the services the contractor is required to furnish.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality surveillance to ensure contract standards are achieved.

In this contract, the Quality Control Program is the driver for service quality. The contractor is required to develop a comprehensive program of inspection(s) and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the Quality Control Program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the Quality Control Program is approved, careful application of the process and standards presented in this document will ensure a robust Quality Assurance Program.

8. QUALITY ASSURANCE/SURVEILLANCE

The COR will periodically evaluate the contractor’s performance in accordance with the Performance/QASP and receive complaints from customers/employees and pass them to the Contractor for compliance and/or correction.

9. QUALITY CONTROL PLAN - CONTRACTOR

The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the Contracting Officer (CO). Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The Quality Control Plan shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring any Security ID Card(s) issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

d) A file of all inspections conducted by the Contractor and any corrective actions taken. This documentation shall be made available to the CO or COR for review upon request.

10. PERFORMANCE REQUIREMENTS SUMMARY

Standards Acceptable Quality Level Incentives/ Disincentives

PRS#1

Contractor’s daily field marking report

Date, area striped, line types, start and stop time for striping, equipment time, material quantities, air and pavement temperatures, line width, and line retro reflectivity

Essentially 98% or more of the contractor’s daily field marking report has been completed with contractor’s representative signature.

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

PRS#2

Inspection of the roadway, parking area, weather conditions, striping equipment, and marking layout immediately prior to beginning pavement markings

Shall be done prior to scheduling and beginning of each services.

Rework at no cost to the Government. (Rework must be completed within 24 hours of non- compliance notification per next business day).

PRS#3

Remove, sweep, and clean surface to eliminate all loose material including: pine needles, pine straws, moss, pollen, grass, loose soils, dust and other deleterious material from surface prior to beginning pavement marking.

Place natural soils, litter in designated areas.

Clean up and debris removal is done same day as proposed work.

Surface and debris clean up - quality of work will be judged substantially complete if there is no omission of essential work.

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

Rework at no cost to the Government. (Rework must be completed within 24 hours of non- compliance notification per next business day).

11. AGAR 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to meet the Performance Work Statement requirements.

12. AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract starts 10 days from the effective date of the Notice to Proceed.

13. AGAR 42.215-73 POST AWARD CONFERENCE (NOV 1996)

(a) A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at: USDA Forest Service Compound located on the SRS in New Ellenton, SC unless otherwise changed by mutual agreement.

(b) Contractor designated representative or foreman (whomever the Contractor will have on the site) shall be present at the post award conference.

14. BADGING FOR ACCESS TO THE SRS

All contractors and his or her employees will be required to get a badge before approved access to this site. 8 Hour GET (TREGGETA) or CAT training for each contractor’s employee working on site shall be required and will be considered incidental to the contract’s Schedule of Items. The Contractor's movement on the existing transportation system of the SRS is restricted due to limited security access points onto and within the SRS. These access points have various times of operation and protocols to be followed in order to gain access on to site. The Contractor shall establish and implement methods of ensuring that all badge(s) issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. Only the Contractor’s employees are allowed at the job site, and they are prohibited from opening locked areas or restricted areas to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

Security badges must be worn conspicuously, photo side out, in a location above the waist and on the front of the body while at SRS or any SRS off-site facilities.

Protect your security badge against loss, theft or misuse by not displaying your security badge outside of the SRS off-site facilities. When not on the SRS, the badge should be removed or obscured from visual access. Do not leave the badge in your unlocked vehicle or laying in open view. Employees should also should always secure their badges.

Badge Office Hours (703-46A) Monday-Thursday, 6:30 a.m.-4 p.m.

Fridays, 6:30 a.m.-3 p.m.

Note: Closed on all site approved holidays

Badging Contact’s Information Name: Randall Taylor Phone #: 803-725-6419 1 Mile Inside Aiken Barricade New Ellenton, SC 29809 randalltaylor@fs.fed.us

15. EQUIPMENT REQUIREMENTS AND TRANSPORTATION

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract. Equipment must be capable of mowing, weeding, edging, trimming, and blowing needles/clean-up operations necessary to meet the requirements of this contract and work as shown in the Schedule of Items.

The Contractor's proposed equipment will be inspected for safety and fitness for use. If at any time during the course of this contract the equipment is deemed unsatisfactory, the COR may order removal and may require a satisfactory replacement, at Contractor's expense.

16. FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials/paint, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

17. DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the COR. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The COR should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the CO. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the CO. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

18. GOVERNMENT NOT LIABLE FOR ACCIDENTS AND EXPOSURES

The Government will not accept any liability for accidents and exposures resulting from work under this contract, except in cases in which it is shown that there was a direct action of the Government or its employees which caused the accident or exposure. Otherwise, the Contractor retains responsibility for accidents and exposures that occur during work under this contract

19. FAR 52.237-1 SITE VISIT (APR 1984)

Offerors or bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

20. SAFETY

At the Post Award Conference the Contractor shall present a Safety Plan that addresses the hazards associated with operating powered equipment and addressing bid items found in the Schedule of Items.

21. PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train all employees in the safe operation and use of equipment that is to be used in the performance of this contract.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

4. The contractor shall assure that each employee wears foot protection that provides adequate traction, ankle support, and enclosed toe area.

5. The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

6. The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

7. The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., sand blasting.

22. BASIC FIRST AID

1. Basic first aid supplies shall be maintained, available and under the charge of the person using motorized equipment. The supplies shall include supplies that are commonly found in a standard First Aid Kit, such as the type found for camping use or carried in motor vehicles.