SOW_Small_Plot_Peanut_Combine.docx

March 10, 2016 Statement of Work

1. Background The self-propelled small plot peanut combine is used for harvesting research plots in a USDA-ARS CGBRU peanut breeding program. While similar in function to a commercial peanut combine harvester, this unit is scaled to pick two rows at a time, exchanges a bulk hopper for a twin chute bagging attachment, and is designed for easy and rapid cleanout to help eliminate cross contamination of genetic material. This unit must be easily maneuvered in the field, and it must facilitate safe and efficient loading/unloading while being transported by trailer from site to site.

All interested parties must visit the USDA-ARS Crop Genetics and Breeding Research Unit peanut breeding facility in Tifton, GA, examine existing small plot harvesting equipment, and discuss the functions and specifications of the unit with USDA personnel on site before submitting quotes. Critical specifications and operating parameters of the unit are detailed in the section below. Contact Shannon Atkinson at 229-425-4901 or Jason Golden at 229-392-3286 to schedule your site visit No later than March 31, 2016.

2. The vendor must be able to supply and meet the following specifications:

One Self-propelled Small Plot Peanut Combine with:

Drivetrain:

· Wheelbase: 108” Axle to Axle (Do not exceed)

· Track: 72” Wheel Center to Wheel Center (Do not exceed)

· Drive—Fully hydraulic: two speed hydrostat; low and high speed with reverse

· Four-wheel drive with individual motors on each wheel

· Engine: 40-50 hp diesel (Kubota, John Deere, Cummins, or Perkins)

· Steering: Rear wheel with hydraulic cylinder

· Front tires should be at least an 8-ply, 12.4x24 front tire and 6- ply 7x16, D-35 rear. These are the tires that are on the combine we have now. It would be acceptable to go one size taller if needed to raise ground clearance.

· Fuel Tank: 12-15 gallon capacity

Driver’s Station:

· Driver’s station—and also the Bagger’s station—Should be mounted on the right side of the combine and the seat should be adjustable

· Canopy tops should cover both driver’s and Bagger’s station.

· Driver’s station must have gauges indicating status of all vital operating parameters

Hydraulic System:

· Reservoir tank with cooling system

· System will operate hydrostatic drive, cylinders for pick up head, steering, all threshing components; the entire machine is run off of hydraulics.

· Variable speed control for vine rollers, concave, and pickup head chain

· Filters for hydraulic system shall be easily accessed for maintenance requirements.

Electronics:

· Electrical system shall be 12VDC negative ground.

· Safety cutoff switches shall be mounted on the both the driver’s platform and the bagger’s platform

· Need safety cutoff switches for low oil pressure, high engine coolant temperature, and high hydraulic temperature

Pickup Head:

· No wider than 41” and needs to be 96” in length

· Must use KMC peanut digger/inverter chains and bars

· Adjustable gauge wheels

· Chain must be adjustable for tension

· Must have a hydraulic cylinder on each side of the pickup head to raise and lower head

· The head should lift up high enough to be parallel with the longitudinal centerline of the combine; this is to allow proper clearance while loading and unloading from trailer.

Shaker Pan and Air Flow:

· Shaker pan should be a wash board style pan measuring at 93” long and 38½” wide (can be longer by a few inches but no shorter).

· The rear of the pan should be 40” wide x 42” long. (This is the part of the shaker pan where the peanuts fall into the chute and are then blown into a mesh bag).

· Main blower fan must have an adjustable air diverter to allow adjustment of longitudinal airflow to reduce unwanted leaves and stems without blowing out pods

· Adjustable lateral air flow fan (this fan blows the peanuts through the delivery chute into the bagging attachment)

· Must have a screened vent to release dirt and debris at the top of the bagging attachment before entering the bags; screen should be sized to allow dirt and debris to escape without allowing pods to be lost; screen should be easily removable for cleaning.

· Must have a drop door or a slide door in the bottom of the delivery chute for cleaning access in case the machine gets stopped up with peanuts

· The delivery chute should be 8” wide x 6” long.

· The chute should have 2 bagging attachments with a flapped Y-valve to alternate from one attachment to the other.

Threshing and Rollers:

· Three threshing concaves 12” diameter x 40” wide, studded with threaded 5/8” studs 3½” long that can be removed and replaced if needed.

· Threshing concaves should have a shaft no smaller than 1 ½” dia. and roller shafts should be no smaller than 1”; all shafts shall have greaseable bearings

· Seven rollers 11” diameter and 40” wide; these rollers are used to transfer the vines to back of the combine. Each roller should have hardened material to keep unwanted peanuts from getting trapped between the rollers and outer wall of the combine

· must have a curtain around 24” from concave to make peanuts fall into the shaker pan Bagging:

· This machine will not have a bulk bin

· The bagging platform should be no smaller than 66” long x 55” wide; platform must fold up and lock into place for hauling

· Must have an opening at the bagger’s station no smaller than 48” long x 15” wide to allow for inspection of the roller cavity; this opening must be covered with a curtain

· Must have curtains in the back of the combine to keep debris within that particular plot; one curtain on each side and one in the very back of the combine

General Specifications:

· All bolts, nuts, shafts, bearings, chains, etc. must be SAE standard components

· The combine must have all necessary safety shields and guards to cover belts and chains; shields and guards must be easily removable

· Need two tow hooks in the front and rear of the combine; these hard points will be used for tie down during transportation as well as towing recovery

Warranty:

· One year warranty for parts, labor and freight to cover Drive train to include Hydraulics, Engine and Hydrostat

General Notes:

· Existing harvest equipment currently used by the unit must be actually looked at to fully understand what is being quoted on.

· During the design process and while the machine is under construction, all changes must be approved by contracting officer. Correspondence concerning design details should be addressed to contracting officer.

3. Submittals should include:

· Price quotation

· Three Past performance references to include one for similar work

· Preliminary schedule not to exceed one year and two months.

· Warranty details for parts, labor and freight to cover Drive train to include Hydraulics, Engine and Hydrostat

4. Evaluation of Quote:

· The Government anticipates awarding a contract resulting from this solicitation to the responsible offer or whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use contractors who have a track record of successful past performance or who demonstrate a current superior ability to perform. The following factors shall be used to evaluate your offer:

Price Past Performance

Contact Information:

Juan Gaytan Southeast Area Purchasing Agent juan.gaytan@ars.usda.gov Phone: (229) 386-3496 Fax: (229) 386-7225

2316 RAINWATER ROAD

ADMINISTRATION

TIFTON, GA, 31793

Winning Offeror MUST be registered in WWW.SAM.GOV and completed the representations and certifications.

52-212-1Instructions to Offerors-Commercial item.

52-212-3 Offeror Representations and Certification-Commercial items:

52-212-4 Contract Terms and conditions-commercial items: 52-212-5 Contract Terms and Conditions required to implement statues or executive orders-commercial items. In paragraph (b) of 52.212-5, the following apply: 52.222-35 Equal Opportunity, 52.236-7 Permits, 52.236-12 Clean-up, 52.246-12 Inspection, 52-249-1 Termination, 52.222-50 Trafficking, 52.233-3 Protest, 52.233-4 Breach of Contract, 52.219-6 Small Business, 52-219-28 SB Representation, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.222-21 Prohibition, 52.222-22 Previous contracts, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action,52-223-1 Biobased product Certification, 52-223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts, 52.233-15 Energy Efficiency 52.223-16 IEEE 1680, 52.225-3 Buy American, 52.232.33 Electronic Payment, 52.225-13 Restrictions, 52.225-33 .

Vendor MUST send descriptive literature. The contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the Inspection clause nor does it limit the Governments’ rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The contractor shall provide a copy of its standard commercial warranty (if applicable) with its response. Responses are 60 days from the date this notice is published in the FedBizOps by 4:00 PM EST, May 09, 2016 at USDA Agricultural Research Service, 2316 Rainwater Rd, Tifton, GA 31794 (or POBox 748, Tifton, GA 31793). POC Juan C. Gaytan, Purchasing Agent, 229-386-3496 or FAX 229-386-7225. The Government shall award a contract resulting from this solicitation to the responsive/responsible offeror whose offer conforming to the solicitation will be most advantageous to the government per FAR 13.106-2.

5. Illustrations:

The following illustrations are photographs of an existing small plot peanut combine currently used by the peanut breeding program. They are provided to help illustrate some of the concepts discussed within the specifications listed.

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