Statement_of_Work.pdf

STATEMENT OF WORK

Background The Food Safety and Inspection Service (FSIS), a public health regulatory agency of the U.S. Department of Agricultural (USDA), protects consumers by ensuring that meat, poultry, and egg products are safe, wholesome, and accurately labeled. The FSIS Western Laboratories are regulatory labs that analyze these products to ensure they are free of adulteration.

Testing of meat, poultry and egg samples require the use of selection enrichment broth in order to encourage growth of target pathogens. Since large volumes of enrichment broth are required, the use of media preparatory machines is essential. It is crucial that this equipment be maintained, calibrated and operational so that no delays in media prep occur.

Objectives/Scope The WL performs regulatory testing of meat, poultry, and egg products for the presence of pathogenic bacteria. In order to recover these pathogenic bacteria, large volumes of selective enrichment broth must be prepared on a daily basis. In order to assure that there is no interruption in the preparation of enrichment broth and agar plating media must be calibrated, maintained, repaired and remain operational continuously with minimum interruptions for our machines.

Requirements

Upon notification by the user that an instrument is not performing within specifications the contractor shall dispatch a service technician to assess and repair the equipment and if necessary provide replacement component(s).

The contractor shall furnish all labor, travel, parts, firmware/software upgrades and licenses, and materials to maintain the instruments in operating condition, including calibration and preventative maintenance, which meets specifications of the manufacturer.

Three on-site preventive maintenance visits per calendar year for the Western Lab and one visit for the Eastern Lab.

The contractor shall also provide unlimited toll-free phone support.

Service initiated within 5 business days of request (if part is necessary, contingent upon part availability & shipping time).

o Maintenance/repair services shall be provided during normal working hours, 8:00am to 4:00pm local time, Monday through Friday, excluding Federal Holidays (see http://www.opm.gov/Fedhol/ for a listing of holidays).

The equipment is located at:

o USDA/FSIS, Western Laboratory

620 Central Avenue, Bldg. 1 Alameda, CA 94501 o USDA/FSIS, Eastern Laboratory 950 College Station Road Athens, GA 30605

See the next page for maintenance schedule:

STATEMENT OF WORK

Period of

Performance Dates of

Coverage Western Lab Alameda, CA

Eastern Lab Athens, GA

Base Year. 8/1/2015 to

7/31/16

MP-120 Media Prep, S/N: 0282.

MP-120 Media Prep, S/N: 0325.

MP10 Agar Sterilizer, S/N: 0697.

Media Fill, S/N: MF0324.

Option #1, Part A.

Increase coverage because of a warranty expiration.

3/28/16 to 7/31/16

MP-120 Media Prep, S/N:

MP0783.

Option #1, Part B.

Increase coverage because EL’s FY15 maintenance agreement expires.

4/30/16 to 7/31/16

MP-120 Media Prep, S/N: MP0551.

MP-120 Media Prep, S/N: MP0586.

MediaFill 440, S/N: 0390.

S8000, S/N: 02090294.

APS300, S/N: 10580335.

Option #1, Part C. 8/1/16 to 7/31/17

MP-120 Media Prep, S/N: 0282.

MP-120 Media Prep, S/N: 0325.

MP10 Agar Sterilizer, S/N: 0697.

Media Fill, S/N: MF0324.

MP-120 Media Prep, S/N: MP0783.

MP-120 Media Prep, S/N: MP0551.

MP-120 Media Prep, S/N: MP0586.

MediaFill 440, S/N: 0390.

S8000, S/N: 02090294.

APS300, S/N: 10580335.

Option Year #2. 8/1/17 to 7/31/18

MP-120 Media Prep, S/N: 0282.

MP-120 Media Prep, S/N: 0325.

MP10 Agar Sterilizer, S/N: 0697.

Media Fill, S/N: MF0324.

MP-120 Media Prep, S/N: MP0783.

MP-120 Media Prep, S/N: MP0551.

MP-120 Media Prep, S/N: MP0586.

MediaFill 440, S/N: 0390.

S8000, S/N: 02090294.

APS300, S/N: 10580335.

Option Year #3. 8/1/18 to 7/31/19

All equipment listed in Option Year #2.

Option Year #4. 8/1/19 to 7/31/20

All equipment listed in Option Year #2.

On-site repairs included each calendar year:

Three One

The Contracting Officer Representative (COR) will act on-site, as the technical point of contact for the Laboratory, initiate service calls, and perform acceptance of equipment after maintenance and repairs. The COR’s authority is limited to technical issues and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer.

The contractor shall provide documentation to the COR that all parts and materials used for repair/ maintenance shall meet the manufacturer’s specifications. The contractor shall maintain an adequate inventory of spare parts to accommodate the repair of equipment within time limits specified in this SOW. The contractor shall pay charges to ship replacement or repaired equipment to the customer. The equipment shall be fully operational according to laboratory methodology and serviceable after completion of maintenance and repairs. The COR or designated representative will certify the equipment is performing satisfactorily.

Security Requirements The contractor shall provide the COR with information on the names of all employees who will require access to the facility in order to perform work on equipment, including approximate date and time of arrival. This should be provided at least 24 hours in advance of work being performed or as mutually agreed upon by contractor and COR or designee representative. All employees provided by contractor must have valid driver’s license or state photo identification before being allowed onto the premises.