Root_Imager_Specs_2016.pdf

SPECIFICATION

Root Imaging System and Software

I BACKGROUND - The USDA, ARS, Plant Genetic Resources Unit in Geneva, NY requires a Contractor to furnish and deliver two root imaging systems and software.

II. REQUIREMENTS.

1. Imaging system and software capable of:

a. nondestructive root imaging with high resolution images

b. consistent, repeatable measurements

c. measurement of root length, diameter, area, and volume

d. calculation of branching angle

e. touch screen software interface

2. Camera diameter compatible with previously purchased acrylic tubing.

III. Section 508 Accessibility Compliance - All Electronic and Information Technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. (36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at: http://www.section508.gov/, then go to 508 Law.

The following standards have been determined to be applicable to this contract:

- 194.21 Software applications and operating systems.

1194.22 Web-based Intranet and Internet information and applications.

1194.23 Telecommunications products.

1194.24 Video and multimedia products.

x_ 1194.25 Self contained, closed products.

- 1194.26 Desktop and portable computers.

Compliance Details Clause

The Contractor must note in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR 1194. For each item that is identified as compliant the

Contractor shall provide evidence or verification of compliance. The proposal must indicate where full details of compliance can be found (e.g schedule attachment, vendor=s website or other readily available location (specify).

IV. Delivery and System Installation – N/A

a. System Footprint. N/A

b. Government Furnished Property N/A

c. Utilities. N/A

d. Delivery. The Contractor shall furnish and deliver (F.O.B. Destination, Within Consignee’s

Premises) the root imaging systems and software to the USDA, ARS, NAA, Plant Genetic Resources

Unit (PGRU), 630 W North St. Hedrick Hall Rm. 124, Geneva, NY 14456, and the P.O. number, within thirty (30) days after the receipt of the purchase order. Delivery shall be between the hours of 8:00 a.m.

to 5:00 p.m., Monday through Thursday, excluding Federal holidays.

e. Installation and Start-up. N/A

V. Training and Documentation - N/A http://www.section508.gov/

Documentation. The Contractor shall provide one (1) copy each of the operations, repair, maintenance manuals, service instructions, operating instructions and submitted upon delivery of the equipment.

VI. Warranty. The Contractor shall provide a one year, non-consumable parts and labor warranty on the equipment.

The Contractor shall provide a copy of the warranty for each item with their offer. The Contractor shall also provide information and pricing for available extended warranties. The Contractor must also be capable of servicing the equipment/software through the extended warranty.

VII. Evaluation Criteria –

The Government intends to make an award based on the technically acceptable offer with the lowest evaluated price (inclusive of all line items), price and other factors considered. The following evaluation criteria shall be used: Technical Capability, Past Performance and Price. Technical Capability and Past Performance shall be scored on a “Pass/Fail” basis.

1) TECHNICAL CAPABILITY OF THE FIRM. Technical capability will be based on product literature, technical features, warranty provisions and a twenty-four hour response time for all repair calls. Each offeror is required to furnish descriptive literature and warranty information for each component.

Documentation is to be furnished to show how the offered item is in compliance with the statement of work or how it exceeds the statement of work. Documentation is required for extended warranties in accordance with Section A.

2) PAST PERFORMANCE. Past performance history may be based on the Contracting Officer’s knowledge of any previous history of this type of work, customer surveys or any other verifiable information available to the Contracting Officer.

An offeror’s lack of performance history may be met if their predecessor companies, relevant affiliates, key personnel or major subcontractors have relevant past performance information.

In order to be considered for a contract award, Contractors shall provide a list of three (3) contracts (including

Federal, State, and local government and private) that were awarded and/or successfully completed within the past that the three (3) years and are similar nature and complexity to the statement of work.

For each contract the following information must be submitted with your offer: 1. Name, address, and telephone number of the contracting organization, the Government’s Project Officer and Contracting Officer.

2. Contract number, type, and dollar value. 3. Item (description) purchased. 4. Date of contract. 5. Type of service contract and period of performance 6. Information related predecessor companies, relevant affiliates, key personnel or major subcontractors who have relevant past performance. 7. A List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer.

3) PRICE. Price includes all equipment, supplies, materials, shipping costs, and any discount terms.

Technical point of contact:

Sarah Bauer

315-787-2232