Generator_SOW_New_05032016.docx

USDA/ARS/NCAH

1920 Dayton Ave. Ames, Iowa 50010 Emergency Diesel Backup Generator Maintenance Service

The USDA, ARS, MWA, National Centers for Animal Health has a requirement/need for a maintenance service contract for Emergency Diesel Backup Generators and Automatic Transfer Switches.

The Emergency Diesel Backup Generators and associated equipment are critical pieces of equipment in the preservation of research assets and function of Life Safety devices in the case of a power outage. Proper maintenance utilizing OEM (Original Equipment Manufacturer) parts is critical in ensuring operational and system integrity. The Caterpillar Generators and an ISO control system have been recently installed during Modernization. It is our understanding that only “authorized dealers” may purchase OEM parts from the Caterpillar distribution system. The contractor needs to have 10 years experience servicing Caterpillar generators and operating generators via an ISO control system.

Contractors shall supply a Quote on their letterhead. Quoted price MUST INCLUDE all Materials, Labor, Equipment, Freight or Shipping, as well as any applicable Duties, Brokerage, or Custom’s fees. It is anticipated that a fixed Price Contract will be awarded. Award will be made for a 1-year base period with four optional 1-year annual renewal periods. The decision not to renew will be at the sole discretion of the USDA.

Excluding emergencies, normal scheduled inspections and service work will be performed during regular workdays, 8:00 AM – 4:00 PM, local time. To facilitate completion of service work that would not require an additional full day of activities, extension of time before and after normal working hours will be considered upon a 2-week advance written request of the Contractor.

Emergency service calls may be separately contracted on an as needed basis. Contractor shall be able to respond and arrive on-site to an emergency service call within 44 hours (weather dependent).

Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry. No pets will be allowed on-site.

NCAH Equipment List

Planned Maintenance Level Requirements

Maintenance Service Level Descriptions

Level 1: Comprehensive 64-Point Inspection Inspect and test engine, generator, transfer switches, radiator, day tank, battery charger, engine block heater, gauges and meters. Check emergency engine safety shutdown systems. Test oil and coolant quality and verify that they meet the manufacturer’s specifications. Test run engine generator. Provide a written analysis of the inspection and identify any possible areas that need service within ten working days of completion of the work. Provide a price list of recommended replacement parts and labor cost for installation of the same within ten working days of the written report. Dispose all parts and fluids per EPA standards. Recommended every 6 to 12 months.

Level 2: Comprehensive 67-Point Inspection and maintenance Inspect and test engine, generator, transfer switch, radiator, day tank, battery charger, engine block heater, gauges and meters. Check emergency engine safety shutdown systems. Change engine oil and replace with specified oil. Replace oil and fuel filters. Test oil and coolant for contamination and verify that it meets the manufactures’ specifications. Test run engine generator. Provide a written analysis of the inspection and identify any possible areas that need service within ten working days of completion of the work. Provide a price list of recommended replacement parts and labor cost for installation of the same within ten working days of the written report. Dispose all parts and fluids per EPA standards. Recommended every 6 to 12 months.

Level 3: Cooling System Fluid Replacement Drain and flush and refill the cooling system with high-grade antifreeze. Replace coolant hoses, including engine block heater hoses. Replace engine thermostats and test for proper operation. Test run engine generator. Dispose all parts and fluids per EPA standards. Provide written report within 10 working days of the completion of the work. Recommended every 24 to 36 months.

Level 4: Megohmeter Test Perform a megohmeter test and provide a written analysis within ten working days after completion of the test. Recommended every 6 to 12 months.

Level 5: Load Bank Test Perform a two hour load bank test. Fully test engine safety shutdowns. Provide a written analysis from the test within ten working days after completion of the test. Recommended every 12 months.

Level 6: Engine/Generator Inspection and Adjustment Adjust engine valves and set to factory specifications. Check ignition and injector timing where applicable. Inspect and adjust slip ring and brushes where applicable. Check rear generator bearings, lubricate as necessary. Inspect generator wiring. Inspect space heaters. Inspect coupling and guards. Inspect the generator fan drive. Inspect meters and voltage regulator as required. Test run engine generator. Provide written report within ten working days of the completion of the work. Recommended every 36 months.

Level 9: Battery Replacement Program Check complete electrical system, and make sure the battery charger is properly adjusted. Check engine starter and amperage under normal operating conditions. Remove and dispose of old lead acid batteries per EPA standards. Install new Low-Maintenance Premium Batteries. Provide written report within ten working days of the completion of the work. Recommended every 24 to 36 months.

Level 11: Transfer Switch and Switch gear Inspection, Adjustment, and Thermal Imaging.

Clean transfer switch and cabinet, Replace PLC batteries. Check voltage drop across main contacts. Repair/replace incandescent lamps. Test bypass isolation feature. Visual inspection for evidence of arcing and/or hot spots. Lubricate switch. Check operation of timers, remote start contacts and in-phase monitor. Dispose all parts and fluids per EPA standards. Recommended every 12 months.

Level 31: Fuel Sampling.

Check for degraded fuel, microbial contamination and other standard parameters. Recommended every 12 months.