AG-05K3-S-13-0018-Attachments.pdf

Cascade Peaks Information Station Mount St. Helens National Volcanic Monument

Project Specifications - SITE

100% Solicitation Documents Revised June 05, 2013

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CASCADE PEAKS INFORMATION STATION USFSCPVC

100% SOLICITATION DOCUMENTS - SITE

TABLE OF CONTENTS 1

June 5, 2013

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

011200 MULTIPLE CONTRACT SUMMARY

012300 OPTION ITEMS

012500 SUBSTITUTION PROCEDURES

012900.10 SCHEDULE OF VALUES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014200 REFERENCES

015000 TEMPORARY FACILITIES

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

DIVISION 02 - EXISTING CONDITIONS

024116 - STRUCTURE DEMOLITION

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 05 - METALS

055213 PIPE AND TUBE RAILINGS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

079200 - JOINT SEALANTS

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

231126 FACILITY LIQUEFIED-PETROLEUM GAS PIPING

DIVISION 26 - ELECTRICAL

260010 GENERAL TECHNICAL PROVISIONS

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

312213 GRADING

312316 EXCAVATION

312317 TRENCHING

312318 ROCK REMOVAL

312323 FILL

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DIVISION 32 - EXTERIOR IMPROVEMENTS

321123 AGGREGATE BASE COURSE

321216 ASPHALT PAVING

321313 CONCRETE PAVING

321723 PAVEMENT MARKNGS

329113 SOIL PREPARATION

END OF TABLE OF CONTENTS

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SECTION 011000 -

PART 1 - GENERAL

SUMMARY

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under separate contracts.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities" for limitations and procedures governing temporary use of government-owned facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Cascade Peaks Information Station - Site Construction.

1. Project Location: Cascade Peaks Viewpoint, on Forest Road 99, approximately 10 miles west of Forest Road 25, Mount St. Helens National Volcanic Monument, Washington.

B. Contracting Officer: US Forest Service - Northwest Contracting Area.

1. Contracting Officer's Representative: US Forest Service - Region 6 Design Team, 333 SW First Ave, Portland, OR 97204, P.O. Box 3623, 97208; Ph: 503-808-2468.

C. Project Coordinator for Multiple Contracts: The Contracting Officer and Contracting Officer's Representative will serve as Project coordinators.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The site portion of the Project includes all clearing, grading, paving, landscaping, and associated site work including the slab on grade and foundation for the Information Station Building. The Work of this Contract is generally described on the Contract Documents as work by the General Contractor but will include all work described in these Drawings not physically part of the buildings or specifically described as part of the Building Contractor scope of work.

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2. Work under this Contract will include coordination with the Building Contractor so that site and information building slab is prepared for installation of the buildings provided and installed under a separate contract.

3. A separate performance contract will provide the delivery, erection, and assembly of the prefabricated Information Station and Vault Toilet buildings, including the excavation for the vault toilets. The work included in the separate contract is described on the Drawings as work by the Building Contractor and further described and available for review in a separate solicitation package.

4. Work scheduled under Alternate Bid Options forms a part of this Contract and is described in Section 012300 "Option Items." Refer to Options No.1 and No. 2 for General Contract responsibility work requirements.

B. Type of Contract.

1. Project will be constructed under coordinated, concurrent multiple contracts. See Section 011200 "Multiple Contract Summary" for a description of work included under each of the multiple contracts and for the responsibilities of Project coordinator.

Contracts for this Project include the following:

a. This (General) Contract.

b. Building Contract.

1.4 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Government will award separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. Fabrication and erection of Information Station and Vault Toilet structures, including final plumbing and electrical connections. Fabrication will occur concurrent with work under this Contract. Erection will occur concurrent with this Contract once construction of concrete slab-on-grade is complete.

1.5 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Government's right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main

AG-05K3-S-13-0018-Attachments 5 utility branch trenches; and 25 feet

2. Driveways, Walkways and Entrances: Keep driveways and roadways serving premises clear and available to Government and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

beyond constructed areas with permeable surfaces (such as pervious paving areas, stormwater detention facilities, and playing fields) that require additional staging areas in order to limit compaction in the constructed area.

C. The existing adjacent Crater House information station will be closed during construction or will be demolished under Alternate Bid Option 1 of this contract. The station's parking lot area can be used for contractor staging and storage as required to facilitate those needs and demolition and restoration of building site as indicated in the Construction Documents.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public ways and with other requirements of Contracting Officer.

B. Nonsmoking Building: Smoking is not permitted within 25 feet

1.8 SPECIFICATION AND DRAWING CONVENTIONS

of entrances, operable windows, or outdoor-air intakes. Requirement shall apply to existing building if to remain on site as well as the new buildings constructed under this Contract.

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

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SECTION 011200 -

PART 1 - GENERAL

MULTIPLE CONTRACT SUMMARY

1.1 SUMMARY

A. Section includes a summary of each contract, including responsibilities for coordination and temporary facilities and controls.

B. Specific requirements for work of each contract are also indicated in individual Specification Sections and on Drawings.

C. Related Requirements:

1. Section 011000 "Summary" for the Work covered by the Contract Documents, restrictions on use of Project site, coordination with occupants, and work restrictions.

1.2 PROJECT COORDINATOR

A. The Contracting Officer, or person designated by the Contracting Officer, shall serve as the Project Coordinator and shall be responsible for coordination between the General Construction Contract and Building Contract.

1.3 COORDINATION ACTIVITIES

A. Coordination activities of Project coordinator include, but are not limited to, the following:

1. Provide overall coordination of the Work.

2. Coordinate shared access to workspaces.

3. Coordinate product selections for compatibility.

4. Provide overall coordination of temporary facilities and controls.

5. Coordinate, schedule, and approve interruptions of permanent and temporary utilities, including those necessary to make connections for temporary services.

6. Coordinate construction and operations of the Work with work performed by each

Contract and separate contracts.

7. Prepare coordination drawings in collaboration with each contractor to coordinate work by more than one contract.

8. Coordinate sequencing and scheduling of the Work including a combined contractors' construction schedule for entire Project.

9. Coordinate sequence of activities to accommodate tests and inspections, and coordinate schedule of tests and inspections.

10. Coordinate completion of interrelated punch list items.

11. Coordinate preparation of Project record documents if information from more than one contractor is to be integrated with information from other contractors to form one combined record.

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12. Collect record Specification Sections from contractors, collate Sections into numeric order, and submit complete set.

13. Coordinate preparation of operation and maintenance manuals if information from more than one contractor is to be integrated with information from other contractors to form one combined record.

1.4 GENERAL REQUIREMENTS OF CONTRACTS

A. Extent of Contract: Unless the Agreement contains a more specific description of the Work of each Contract, requirements indicated on Drawings and in Specification Sections determine which contract includes a specific element of Project.

1. Unless otherwise indicated, the work described in this Section for each contract shall be complete systems and assemblies, including products, components, accessories, and installation required by the Contract Documents.

2. Excavation for the Vault Toilet Buildings shall be a part of the Building Contract.

3. Trenches and other excavation for the work, other than that work described in Item 2 above, shall be the work of the General Construction Contract.

4. Blocking, backing panels, sleeves, and metal fabrication supports for the work of each contract shall be the work of each contract for its own work.

5. Equipment pads for the work of each contract shall be the work of the General

Construction Contract.

6. Painting for the work of each contract shall be the work of each contract for its own work.

7. Cutting and Patching: Provided under each contract for its own work.

8. Contractors' Startup Construction Schedule: Within five working days after startup horizontal bar-chart-type construction schedule submittal has been received from Project coordinator, submit a matching startup horizontal bar-chart schedule showing construction operations sequenced and coordinated with overall construction.

9. General Contractor to have slab-on-grade and associated construction complete and ready for use by Building Contractor for erection of building at time in construction schedule designated by Project Coordinator.

B. Substitutions: Each contractor shall cooperate with other contractors involved to coordinate approved substitutions with remainder of the work.

1. Project coordinator shall coordinate substitutions.

C. Temporary Facilities and Controls: In addition to specific responsibilities for temporary facilities and controls indicated in this Section and in Section 015000 "Temporary Facilities and Controls," each contractor is responsible for the following:

1. Installation, operation, maintenance, and removal of each temporary facility necessary for its own normal construction activity, and costs and use charges associated with each facility, except as otherwise provided for in this Section.

2. Plug-in electric power cords and extension cords, supplementary plug-in task lighting, and special lighting necessary exclusively for its own activities.

3. Its own field office, complete with necessary furniture, and communication service.

4. Its own storage and fabrication sheds.

5. Temporary enclosures for its own construction activities.

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6. Staging and scaffolding for its own construction activities.

7. General hoisting facilities for its own construction activities, up to 2 tons

8. Waste disposal facilities, including collection and legal disposal of its own hazardous, dangerous, unsanitary, or other harmful waste materials.

9. Progress cleaning of work areas affected by its operations on a daily basis.

10. Secure lockup of its own tools, materials, and equipment.

11. Construction aids and miscellaneous services and facilities necessary exclusively for its own construction activities.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011200

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SECTION 012300

1. PART 1 - GENERAL

OPTION ITEMS

1.01 SUMMARY AND RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Refer to the drawings for locations of the bid items applicable to this project.

1.02 DEFINITIONS

A. Option Item: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to the Base Bid amount if the Government decides to accept the alternate.

B. The Government is not obligated to award option items.

C. The cost for each option item is the net addition to the Base Bid Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

D. Contractor shall bid each item. Government will notify successful contractor which option item(s) it elects to accept after award of contract.

1.03 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the option into Project. Include as part of each option, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of option.

B. Execute accepted alternates under the same conditions as other work of the Contract.

C. Schedule: A Schedule of Alternates is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

2. PART 2 - PRODUCTS (NOT USED)

3. PART 3 - EXECUTION

3.01 SCHEDULE OF ALTERNATES

A. Option No.1: Demolition of adjacent Crater House Information Station and restoration of impacted site area. Demolition includes complete structures, utilities, concrete slabs, foundations and related construction items. Restoration of affected site is included to provide gravel finished grade.

1. Responsibility: General Contract (G.C.)

B. Option No. 2: All concrete paving for picnic area northeast (back) side of Information Station Building including preparation, base course, compaction and associated construction.

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1. Responsibility: General Contractor (G.C.)

C. Option No. 3: Interior casework for the Retail/Interpretive customer service area including counters, base cabinets, swinging access door and wall shelving; Roller Window Shades at rooms indicated, provided and installed.

1. Responsibility: Building Contract (B.C.)

END OF SECTION 012300

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SECTION 012500

SUBSTITUTION PROCEDURES

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.03 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Contracting Officer that are not required in order to meet other Project requirements but may offer advantage to Contractor or Contracting Officer.

1.04 ACTION SUBMITTALS

A. Substitution Requests: Submit 1 electronic copy in .pdf format of each request for consideration. Identify product or fabrication or installation method to be replaced.

Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

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h. Cost information, including a proposal of change, if any, in the Contract Sum.

i. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

2. If necessary, the Contracting Officer will request additional information or documentation for evaluation within 5 days of receipt of a request for substitution. The Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 10 days of receipt of request, or 5 days of receipt of additional information or documentation, whichever is later.

1.05 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.06 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

2. PART 2 – PRODUCTS

2.01 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 10 days prior to time required for preparation and review of related submittals.

B. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

1. Requested substitution is consistent with the Contract Documents and will produce indicated results.

2. Substitution request is fully documented and properly submitted.

3. Requested substitution will not adversely affect Contractor's construction schedule.

4. Requested substitution is compatible with other portions of the Work.

5. Requested substitution has been coordinated with other portions of the Work.

6. Requested substitution provides specified warranty.

C. Substitutions for Convenience: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied:

1. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the Government must assume.

2. Requested substitution is consistent with the Contract Documents and will produce indicated results.

3. Substitution request is fully documented and properly submitted.

4. Requested substitution will not adversely affect Contractor's construction schedule.

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5. Requested substitution is compatible with other portions of the Work.

6. Requested substitution has been coordinated with other portions of the Work.

7. Requested substitution provides specified warranty.

3. PART 3 – EXECUTION (NOT USED)

END OF SECTION 012500

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SECTION 012900.10

SCHEDULE OF VALUES

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Schedule of Values.

1. Related Requirements:

a. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.03 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the

Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.04 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Contract Name and Number.

c. Contractor's name and address.

d. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Change Orders (numbers) that affect value.

d. Dollar value as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

C. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

1. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

2. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

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a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

3. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

2. PART 2 – PRODUCTS (NOT USED)

END OF SECTION 012900.10

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SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.03 DEFINITIONS

A. RFI: Request from Contracting Officer or Contractor seeking information required by or clarifications of the Contract Documents.

1.04 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

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2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work.

1.05 REQUESTS FOR INFORMATION (RFIS)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI.

1. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Contract Name and Number

2. Date.

3. Name of Contractor.

4. RFI number, numbered sequentially.

5. RFI subject.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Attachments shall be electronic files in Adobe Acrobat PDF format.

C. Contracting Officer’s Action: The Contracting Officer will review each RFI, determine action required, and respond.

1.06 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

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3. Minutes: Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions. Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned.

B. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

C. Project Closeout Conference: Conduct the conference to review requirements and responsibilities related to Project closeout.

1. Attendees: Contracting Officer, Contractor and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for demonstration and training.

f. Preparation of Contractor's punch list.

D. Progress Meetings: Conduct progress meetings at regular intervals.

1. Attendees: In addition to representatives of Contractor and Contracting Officer, any other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

3. Contractor's Construction Schedule: Review progress since the last meeting.

a. Review present and future needs of each entity present, including the following:

i. Interface requirements.

ii. Sequence of operations.

iii. Status of submittals.

iv. Deliveries.

v. Off-site fabrication.

vi. Access.

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vii. Site utilization.

viii. Temporary facilities and controls.

ix. Progress cleaning.

x. Quality and work standards.

xi. Status of correction of deficient items.

xii. Field observations.

xiii. Status of RFIs.

xiv. Status of proposal requests.

xv. Pending changes.

xvi. Status of Change Orders.

xvii. Pending claims and disputes.

xviii. Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

5. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

2. PART 2 – PRODUCTS (NOT USED)

3. PART 3 – EXECUTION (NOT USED)

END OF SECTION 013100

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SECTION 013200

CONSTRUCTION PROGRESS DOCUMENTATION

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's construction schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Special reports.

B. Related Requirements:

1. Section 013300 "Submittal Procedures" for submitting schedules and reports.

2. Section 014000 "Quality Requirements" for submitting a schedule of tests and inspections.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in PDF electronic format:

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Site Condition Reports: Submit at time of discovery of differing conditions.

E. Special Reports: Submit at time of unusual event.

2. PART 2 – PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each separate area as a separate numbered activity for each main element of the Work.

C. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Contracting Officer’s administrative procedures necessary for certification of Substantial Completion.

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1. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

2. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

3. Phasing: Arrange list of activities on schedule by phase.

4. Work Stages: Indicate important stages of construction for each major portion of the Work:

5. Construction Areas: Identify each major area of construction for each major portion of the Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Temporary enclosure and space conditioning.

c. Permanent space enclosure.

d. Completion of mechanical installation.

e. Completion of electrical installation.

f. Substantial Completion.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis.

2.02 SITE CONDITION REPORTS

A. Immediately on discovery of a difference between site conditions and the Contract

Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.03 SPECIAL REPORTS

A. General: Submit special reports directly to Contracting Officer within 1 day of an occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Contracting Officer in advance when these events are known or predictable.

3. PART 3 – EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: Update schedule to reflect actual construction progress and activities.

1. As the Work progresses, indicate final completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Contracting Officer and other parties identified by Contractor with a need-to-know schedule responsibility.

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1. When revisions are made, distribute updated schedules to the same parties.

END OF SECTION 013200

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SECTION 013300

SUBMITTAL PROCEDURES

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

2. Section 017823 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

3. Section 017839 "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data.

1.03 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require

Contracting Officer’s responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

C. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

D. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.04 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with Contractor's construction schedule.

2. Format: Arrange the following information in a tabular format:

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a. Specification Section number and title.

b. Submittal category: Action; informational.

c. Description of the Work covered.

1.05 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Digital Data Files: Electronic digital data files of the Contract Drawings will not be provided for Contractor's use in preparing submittals.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

D. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

E. Resubmittal Review: Allow 10 days for review of each resubmittal.

F. Physical Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches

3. Include the following information for processing and recording action taken:

on label or beside title block to record Contractor's review and approval markings and action taken by Contracting Officer.

a. Contract Name and Number.

b. Date.

c. Name of Contractor.

d. Name of supplier.

e. Name of manufacturer.

f. Submittal number or other unique identifier, including revision identifier.

g. Number and title of appropriate Specification Section.

h. Drawing number and detail references, as appropriate.

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i. Location(s) where product is to be installed, as appropriate.

j. Other necessary identification.

G. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Contracting Officer.

H. Transmittal Form for Electronic Submittals: Use electronic form acceptable to Contracting Officer, containing the following information:

1. Contract Name and Number.

2. Date.

3. Name of Contractor.

4. Name of firm or entity that prepared submittal.

5. Names of subcontractor, manufacturer, and supplier.

6. Category and type of submittal.

7. Submittal purpose and description.

8. Specification Section number and title.

9. Specification paragraph number or drawing designation and generic name for each of multiple items.

10. Drawing number and detail references, as appropriate.

11. Location(s) where product is to be installed, as appropriate.

12. Related physical samples submitted directly.

13. Indication of full or partial submittal.

14. Transmittal number, numbered consecutively.

15. Submittal and transmittal distribution record.

16. Other necessary identification.

17. Remarks.

I. Options: Identify options requiring selection by Contracting Officer’s Representative.

J. Deviations and Additional Information: On an attached separate sheet, prepared on

Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Contracting Officer on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal.

K. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting

Officer’s action stamp.

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L. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

M. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Contracting Officer’s action stamp.

2. PART 3 – PRODUCTS

2.01 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Submit electronic submittals via email as PDF electronic files.

a. Contracting Officer will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying

Shop Drawings.

5. Submit Product Data concurrent with Samples.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Comply with Owner's requirements and office policy.

b. Identification of products.

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c. Schedules.

d. Compliance with specified standards.

e. Notation of coordination requirements.

f. Notation of dimensions established by field measurement.

g. Relationship and attachment to adjoining construction clearly indicated.

h. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

e. Specification paragraph number and generic name of each item.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity.

Sample sets may be used to determine final acceptance of construction associated with each set.

5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit 3 full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Contracting Officer will return submittal with options selected.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified,…