b.final_solicitation.doc

Solicitation No.

REQUEST FOR QUOTATION

PAGE OF PAGES

AND/OR DMS REG. 1

Umatilla National Forest

72510 Coyote Rd Pendleton, OR 97801 See clause entitled, “Commencement, Prosecution, and Completion of Work.”

FOB DESTINATION

NUMBER

278-3944

9. DESTINATION

71 West Main Street

Pomeroy

11. SCHEDULE (Include applicable Federal, State and local taxes)

Estimated

See Schedule of Items on page 2.

*DUNS NUMBER __________________

Simplified Acquisition Procedures limit award to $100,000.00. Quotations will be kept confidential.

12. DISCOUNT FOR PROMPT PAYMENT

are not attached.

c. COUNTY

AREA CODE

NSN 7540-01-152-8084

Previous edition not usable

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Name of Offeror or Contractor

PRICE

AMOUNT

SCHEDULE OF ITEMS

SUPPLIES OR SERVICES

AND PRICES/COSTS

Oregon Butte, Point Prominence, and Johnson Rock Fire Lookout Services

*You can choose to quote on all three or one lookout location

AGAR 452.216-73 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (FEB 1988)

During the period specified in FAR clause 52.216-18 ORDERING, the Government shall place orders totaling a minimum of 60 days, but not in excess of 360 days.

REPRESENTATIONS, CERTIFICATIONS, AND PROVISIONS - Quoters shall complete the following:

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

(a) Definitions. As used in this provision—

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company Physical Street Address, City, State, and Zip Code.

(4) Company Mailing Address, City, State and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov .

(End of clause)

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2017)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is __________________ [insert NAICS code].

(2) The small business size standard is _____________ [insert size standard].

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

□ (i) Paragraph (d) applies.

□ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.222-57, Representation Regarding Compliance with Labor Laws (Executive Order 13673). This provision applies to solicitations expected to exceed $50 million which are issued from October 25, 2016 through April 24, 2017, and solicitations expected to exceed $500,000, which are issued after April 24, 2017.

Note to paragraph (c)(1)(xvi): By a court order issued on October 24, 2016, 52.222-57 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, GSA, DoD and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals–Representation. This provision applies to solicitation that include the clause at 52.204-7.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

__ (i) 52.204-17, Ownership or Control of Offeror.

__ (ii) 52.204-20, Predecessor of Offeror.

__ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

__ (vii) 52.227-6, Royalty Information.

__ (A) Basic.

__(B) Alternate I.

__ (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

GOVERNMENT EMPLOYEES, FORMER USDA EMPLOYEES, AND USDA RETIREES

The offeror/quoter represents and certifies that--

(a) It FORMCHECKBOX is, FORMCHECKBOX is not a current Federal Government employee.

(b) It FORMCHECKBOX is, FORMCHECKBOX is not a former USDA EMPLOYEE.

(c) It FORMCHECKBOX is, FORMCHECKBOX is not a retired USDA employee. If retired, give date of retirement ________________.

(d) It FORMCHECKBOX is, FORMCHECKBOX is not related to a current Forest Service employee on any forest service unit within the Blue Mountain Acquisition Management Area. If so, list employee's name and location. ____________________________________

(e) The firm FORMCHECKBOX is, FORMCHECKBOX is not substantially owned or controlled by a former USDA employee or retiree.

AGAR 452.219-70 SIZE STANDARD AND NAICS CODE INFORMATION (JAN 2005)

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Contract line item(s): ALL NAICS code: 115310 Size Standard: $7.0 Million

The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

QUOTE SUBMISSION REQUIREMENTS

Quoters shall provide a list of each similar contract completed within the last 3 years, including the name and phone number of the contract administrator. Quoters shall provide a resume of the Key Personnel identified – Primary and Relief Lookouts. The Government is not obligated to request additional information and in the absence of appropriate information, the Government may rely on personal knowledge of the firm.

EVALUATION OF QUOTES

The Government will issue an order as a result of this Request for Quotations to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government with the following criteria considered and being equal in importance: Relevant Past Performance, Key Personnel, and Price.

Quoters with no record of past performance will receive a neutral rating for past performance. Quoters with no experience in the type of work solicited, may list other types of projects which exemplify their past performance.

The Government may, issue orders to other than the lowest quote, waive minor informalities or irregularities in quotes received, or elect to not award at all. If necessary, the Government may conduct discussions with any or all quoters.

An excellent rating would be achieved if quoter provided a conforming response to the Statement of Objectives and had completed one similar projects of the same size as this project within the last 2 years and if the quality of work on all projects was rated highly by the customers contacted.

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to provide lookout services to detect and report smokes or fires within and adjacent to the Umatilla National Forest and the Wallowa Whitman National Forest. The lookouts shall be required to maintain a daily log of events and provide a written summary of events at the end of each contract year. Work shall include monitoring radio traffic; relaying radio messages, plotting fire start locations, providing fire behavior reports, report state of the weather and take weather readings when requested.

This contract is a three-year Indefinite Quantity Contract and will be effective from July 1, 2017 until October 31, 2019. Each year will be started by issuance of a task order by the Government.

Services shall be required 7 days per week, from 0900 to 1800 hours, with overtime work when requested, approximately 25 hours per year. There may be opportunities to schedule days off during the scheduled period of performance, but those days must be agreed to by the Contracting Officer Representative (COR) in advance. The COR may cancel scheduled days off at the last minute, should circumstances arise requiring lookout services.

2. LOCATION

Oregon Butte Lookout (Umatilla National Forest) is located on the Pomeroy Ranger District, Pomeroy Washington, at Township 7 North, Range 41 East, Section 4, at approximately 6000 feet in elevation.

Access:

From the Eckler Mountain Road located in Dayton, WA. Follow road about 15 miles (heading east) to a stone monument located at the junction of Eckler Mountain Rd. and Kendall Skyline rd. (F.S. road #46). From there turn right (south) on to Kendall Skyline #46 for 12 miles to Godman Guard Station. Turn left (east) below Godman on to Rd. #4608. Take all main right turns for 5 miles to Teepee Trailhead. From Teepee Trailhead hike 3 miles to Oregon Butte Lookout on Oregon Butte Trail #3134.

The Government may, at its option, move the lookout Contractor and Contractor-furnished equipment into the lookout site when road or trail conditions do not permit passage.

Considerations:

Oregon Butte is in the Wenaha-Tucannon Wilderness, no motorized or wheeled access exists from Tee Pee Trailhead to Lookout facility. The Oregon Butte trail is only maintained for foot and pack string use since it is located within the Wenaha-Tucannon Wilderness. Oregon Butte Trail #3134, begins at Teepee Trailhead and climbs and descends over ridges, draws and through saddles with slope grades ranging from 0 to 40% for 2.5 miles towards a log water trough. From there the trail climbs for 0.5 miles to Oregon Butte Lookout.

This distance can be traversed in 1 to 2 hours depending on conditions of trail, weather, and time of day and level of fitness of the individual.

Access to local communities, to obtain supplies requires most part of a day.

Serving as a lookout at Oregon Butte requires living in a 14’ by 16’ area for long periods of time and will/may require staffing extended hours, throughout the contract period.

Extremes in weather conditions occurs due to the lookouts location and elevation.

Approved water source for consumption and use is located at Godman Guard Station. Water must be hauled from Godman Guard Station to lookout by the Contractor.

Johnson Rock Lookout (Wallowa Whitman National Forest) is located on the La Grande Ranger District, T5S R35E Section 14 (Willamette Meridian), approximately 5700 feet elevation.

Access:

To reach the lookout, proceed from the City of La Grande Northwest 8 miles on Interstate Highway 84. Hence westerly 12 miles on two lane State Highway 244; hence southerly 8.13 miles on two lane surfaced Forest Service road 51; hence easterly three miles on single lane graveled Forest Service road 5115: hence southerly 4.49 miles on single lane graveled Forest Service road 51155120.

Note: Four-wheel drive vehicle is recommended for the last 1 mile on Forest Service road 51155120.

Johnson Rock is a 90 foot tower structure with living quarters and observation tower together. The living quarters has solar/battery power with converter, propane/LED lighting, cook stove, refrigerator and a wood heating stove.

PT. Prominence Lookout (Wallowa Whitman National Forest) is located on the La Grande Ranger District, T2S R42E Section 21 (Willamette Meridian), at approximately 6400 feet elevation.

Access:

To reach the lookout; proceed from the City of La Grande northeast 6.5 miles on Oregon State Highway 82. Hence easterly 5.5 miles on two lane all surface Lower Cove Road; hence northerly 1 mile on gravel Foot Hill Road; hence easterly on Mt. Harris Road; hence easterly 8.5 miles on graveled Forest Service road 62; hence southerly 1.5 miles on graveled Forest Service road 6220 to lookout parking area.

Note: Four-wheeled drive vehicle is recommended for the last 1.5 miles on road 6220.

Pt. Prominence is a 90 foot tower structure with living quarters and observation tower together. The living quarters has solar/battery power with converter, propane/LED lighting, cook stove, refrigerator and a wood heating stove.

3. GOVERNMENT OBLIGATIONS AND FURNISHED MATERIALS

A. The Government will conduct a workshop the first day that the primary and relief lookout are on duty to explain the lookout procedures and instruction guides at no charge to the Contractor. The workshop will be conducted at the lookout site and/or Ranger District Office.

B. Any lookout furnished by the Contractor after the initial workshop will be trained by the Contractor at the Contractor’s expense.

C. Lookout sites will include the following Government facilities, equipment and supplies:

1. Living and work quarters.

2. Fire finder and compass.

3. Binoculars and/or spotting scope.

4. Radio Communications (Forest Service radio). The Government will provide maintenance, batteries and antenna.

5. Cellular phone. The Government-furnished cell phone is limited to official use only.

6. Topographic maps (of the seen area).

7. Lookout instruction guides.

8. Weather Instruments and supplies.

9. Lookout log.

10. Transport of Contractor’s supplies and equipment by animal pack string by other means will be provided by the Government at the beginning and end of the contract period for Oregon Butte.

11. Forest Service key for entrance to lookout.

12. Fire extinguisher.

13. Source of safe water.

14. Propane gas stove, refrigerator, tank, and propane fuel.

15. “Firefighters Guide” NFES 1571.

16. Bed.

17. Outdoor pit toilet facility.

18. Wood or propane heating stove.

The Contractor shall be responsible for loss, damage or destruction of Government property unless the Contractor can show the damage resulted from causes beyond the Contractor’s control and without the Contractor’s fault or negligence.

4. CONTRACTOR OBLIGATIONS

Lookouts must have the necessary experience, technical skills, and abilities to perform this contract. Prospective contractors may be required to demonstrate these skills and abilities and show evidence of experience prior to award of a contract as part of a pre-award survey (FAR 9.104-1). Firefighter's Guide NFES 1571 may be used as a guide to determine knowledge and skills.

General knowledge and experience in cleaning and minor maintenance of a lookout is required.

General knowledge of radio system(s) to affect minor repair or trouble shoot radio system at the lookout facility if given verbal directions to follow.

Lookout must have attended 40 hours basic fire school training.

The Contractor shall furnish the following items:

1. A minimum of one lookout and one relief lookout.

2. All bedding, lamps, and appliance fuel.

3. All transportation to and from the Teepee Trail Head and the lookout site besides initial arrival and final departure.

4. Cleaning supplies. (Broom, mop, paper towels, window cleaner, etc.)

5. Drinking water and water containers.

6. Food -- Lookout shall have on hand at all times, a five-day supply of food and water.

7. Cooking utensils.

8. Office supplies if needed.

9. All other incidentals necessary to perform the work.

5. LIABILITY

The Contractor shall assume all risk of loss, damage, injury to his/her equipment and those person(s) performing the contract work and shall hold and save the Government and its employees harmless from liabilities of any nature or kind resulting from performance of this contract, except for negligent acts of Government employees.

6. DEFINITION OF TERMS

A. Contracting Officer (CO) – The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representative of the Contracting Officer acting within the limits of his/her authority.

B. Contracting Officer’s Representative (COR) – The COR is the on-site contract administrator for the Contracting Officer. The duties and responsibilities of a COR are defined in the letter of designation issued by the Contracting Officer.

C. Day – A nine hour work day beginning at 0900 and ending at 1800.

D. Detect and Report Wildfires – Surveillance for smoke and lightning strikes, recording their location, and reporting them to the appropriate station according to the established standards.

E. Monitor and Forward Radio Messages – Remaining close to the Forest Service radios, and recording all incoming and outgoing messages in the appropriate radio log. The Government-furnished radios shall not be used by the Contractor for personal purposes except in cases of emergency. This does not prohibit participation in evening “breeze” sessions. The radios shall remain on and audible 24 hours per day while the site is occupied by the Contractor so that the Government can establish contact at any time if needed.

F. Incidental Night Calls – Any radio messages taken before or after regular scheduled hours except for hours requested for overtime.

G. Record and Report Weather Observations – Taking readings from weather instruments as instructed and reporting the readings by radio to the appropriate station. Weather observations may be requested at any time by the Government.

H. Lookout Site – The actual lookout structure and the geographical location.

I. Lookout – The person who performs the services.

7. TECHNICAL SPECIFICATIONS

A. Responding to fire/smoke sightings. The lookout shall notify Pendleton Dispatch after sighting a smoke with an azimuth (plus or minus 1 degree) and estimated distance (plus or minus 1 mile), legal description (Township, Range, Section, quarter/quarter-section) general location or landmark within 10 minutes of initial discovery.

B. Lookout shall notify dispatch of approaching storms that may produce lightning and/or produce winds that could affect fire behavior. The lookout must be able to locate accurately on the map and describe, by local name, landmarks of any point in his/her areas. The lookout must be proficient in the use of the fire finder to accurately locate fires within 1/2 mile of the actual legal location 90% of the time. Must have working knowledge of the 2 to 1 work to rest ratio and apply that guideline in daily operations.

C. Lookout shall relay radio transmissions without any material change to content or meaning.

D. Lookout shall respond to radio calls within a 10 second period.

E. Midday meals shall be scheduled without interference with current activities or scheduled weather reporting.

F. When not required to maintain lookout service, the Contractor shall establish communication procedures with the Government that will allow the Contractor to provide service within 24 hours after the first government attempt to make contact through the established communication procedures.

G. The lookout site is a government facility; as such it is required to be kept to acceptable cleanliness levels. Windows shall be washed every 7 days or when visibility is impaired. Counters and window sills shall be kept free of excess personal items and dusted when necessary. Floors shall be kept clean. The deck and stairway shall be kept clear. As a safety concern, the area immediately adjacent to the heating or cook stove shall be kept free from additional items. The government maintains a No Tolerance policy for illegal drugs.

H. For the convenience of the Government, in the event of adverse weather conditions, the Government may close the lookout site at no cost to the Government.

I. For the convenience of the Government, an employee of the Government may be placed at the site in the event of abnormal workload or when unable to make contact with the Contractor. Contractor shall reimburse the Government for services supplied when unable to make contact.

J. The lookout structure and other facilities shall be kept accessible to the Government for the purpose of building or equipment repairs.

K. Daily weather observations shall be taken and reported to dispatch. The time weather is taken will be determined by the COR (normally 1300 each day).

L. The lookout site is sometimes visited by the public, on these occasions it is expected that the Contractor present themselves and the lookout site in a professional and affable manner and that the lookout site be kept clean and tidy, as it represents a professional workplace. Public entrance to the lookout cab itself is always at the discretion of the Contractor.

8. GOVERNMENT INSPECTION PROCEDURES

Established Standards

1. “Firefighters Guide” NFES 1571 lists the established standards against which performance will be measured. A copy is available at any U.S. Forest Service Ranger District.

2. The Government may periodically ignite a simulated smoke and/or use a signal mirror flash at a location known to be visible to the lookout to check the lookouts’ readiness and efficiency. The lookout will be expected to complete reporting and respond within 15 minutes and plot within +2 azimuth, +1/2 mile distance and tied to nearest landmark.

3. Inspection will be made on a periodic unscheduled basis. The Contractor will be informed of any deficiencies. The Contractor shall correct all deficiencies within 24 hours. Work not meeting established standards will be cause for non-payment of the day in question.

4. Repeated failure to correct deficiencies or comply with standards, specifications, and contract clauses may result in termination for default.

9. GOVERNMENT ACCESS

(a) For the convenience of the Government, an employee of the Government or other agent may be placed at the site in the event of abnormal workload or when unable to make contact with the Contractor.

(b) The lookout structure and other facilities will be kept accessible to the Government for the purpose of building or equipment repairs.

(c) Public visitation of Oregon Butte Lookout is popular and contractor is expected to be a “good host” to visitors when reasonable. However, the lookout has the right to deny public access to the lookout facility if it will impede the performance of lookout duties or the lookout deems it un-safe or uncomfortable.

10. MEASUREMENT AND PAYMENT

A.

Payment will be made for the days worked at the unit price listed in the Schedule of Items.

B.

Overtime hours may be ordered at any time during the course of any shift, depending on the lightning activity level or current activities. An estimated number of overtime hours for each lookout are shown on the Schedule of Items for the season. The Government will pay for overtime ordered by the Government at the unit price listed in the Schedule of Items in one-half (1/2) hour increments.

C.

By mutual agreement, the Contractor may furnish lookout services at alternate sites to be designated in case of emergency need. Such alternative sites are limited to existing, un-staffed lookout sites. Daily rates will be at those in the Schedule of Items. Government and Contractor furnished equipment is to be mutually agreed upon.

D.

The Government will pay a minimum of ½ the daily rate for the first day of any adverse weather or closure. Other payment will not be made for the proceeding days of closure.

E.

Incidental night calls are paid at the rate of ¼ of the overtime rate per call.

F.

All quantities in the Schedule of Items are estimates only. The Government will pay for actual days or hours worked as provided for in the schedule and payment provisions, however, the Government will guarantee a minimum of 60 days within the entire contract period.

11. ESTIMATED PERIOD OF PERFORMANCE

(a) The estimated availability periods during which the Contractor will be required to furnish lookout services each summer is from July 1 through October 31. Length of season is dependent on weather factors, fire season, and severity. The availability period may be extended on a day-to-day basis either prior to the starting date or subsequent to the ending date set should the CO or COR determine lookout services are needed. It is anticipated that extensions beyond October 31 would be the exception and not the rule. Contractor will be consulted as soon as possible extension may be requested and mutually agreed to process will be determined for extension period. All terms, conditions, and specifications contained in this contract shall apply for any extensions. The Government will allow the lookout to occupy the site 3 days prior to the starting date for the purpose of setting up housekeeping.

(b) The site shall be vacated by the Contractor and all of their supplies and equipment removed at the end of each season, within three days or after receipt of notification from the Government or termination of the contract.

(c) The lookout services shall be furnished 7 days a week.

12. SAFETY

The Contractor shall provide a written, job specific safety plan for discussion at the post-award conference. The plan shall address the following known hazards, any hazards that the Contractor has identified in prior work, and describe how Contractor shall mitigate these hazards. The Government has identified the following hazards for lookout services:

1) The inherent hazard of being 60-90’ above the ground.

2) Falling, slipping or tripping on the tower stairs or observation deck. This also includes transporting supplies and material up and down the tower stairs.

3) Working alone in a remote location.

4) Exposure to weather related events such as lightning, strong winds, heavy precipitation and snow or ice.

5) Vehicle travel on unimproved roads.

6) Unpredictable wildlife

13. PERSONAL PROTECTIVE EQUIPMENT

The contractor will train in the safe operation and use of equipment to all workers using such equipment.

Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

Defective or damaged personal protective equipment shall not be used.

The contractor shall provide, at no cost to the employee, to each employee who operates a chain saw, chain saw chaps and assure the chaps are worn during saw operations. These chaps must be approved by Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh to the top of the boot on each leg.

The contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support. Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., chain saw operation.

14. KEY PERSONNEL (AGAR 452.237-74) (FEB 1998)

A. The Contractor shall assign to this contract the following key personnel: Primary and Relief Lookouts.

B. Because of the critical nature in fire detection on National Forest land, it is imperative that the Primary and Relief Lookouts have the minimum technical requirements as stated below:

(1) Previous satisfactory fire lookout experience; AND/OR:

(A) Ability to interpret maps, which includes location identification by legal description, understanding of elevation marks and topography, road locations, slopes and aspects, valleys and ridges.

(B) Ability to efficiently transmit and receive standard fire and weather messages by Forest Service radio.

(C) Basic knowledge of fire behavior, which includes, knowledge of weather conditions, identifying type of stands the fire is located in (fuel types).

(D) Basic knowledge of suppression tactics, which includes, but is not limited to, type of equipment and/or personnel needed for suppression, understanding various common equipment’s applicable usage, such as, engines, dozers, crews, and aircraft.

(E) Ability to provide documentation of passing a visual acuity test with 20/40 vision in one eye with or without corrective lenses. This requirement shall be the responsibility of the contractor and shall not be an incurred expense of the Government.

(F) 32 hours of Basic Wildland Firefighter (S-130/S-190) training is recommended to meet the requirements of sections B1, A-D above. Instruction may be found through the National Wildfire Suppression Association, www.nwsa.us.

(G) Know the Standard Firefighting Orders and the Situations That Shout Watch out.

C. During the first forty five (45) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 45-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

D. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutions, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

15. FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through June 30, 2019.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

16. FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 2 days, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under this contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of 120 days;

(2) Any order for a combination of items in excess of 120 days; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractors shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

17. FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, these supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Delivery-Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under the contract after October 30, 2019.

18. TASK ORDER ISSUANCE

Task orders greater than $2,500.00 must be issued by a warranted Contracting Officer within the Contracting East AQM Group. Task orders less than $2,500.00 may be issued by the Contracting Officer’s Representative.

Task orders may be issued verbally, by facsimile, or by electronic commerce methods. Verbal task orders will be backed up by a written order.

19. FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all Contractor's rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

20. AGAR 42.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 5 days after the date of contract award. The conference will be held at a mutually agreed upon location.

21. AGAR 452.236-77 EMERGENCY RESPONSE (NOV 1996)

A. Contractor's Responsibility for Fire Fighting

1. The Contractor, under the provisions of FAR clause 52.236-9, PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES AND IMPROVEMENTS, shall immediately extinguish all fires on the work site other than those fires in use as a part of the work.

2. The Contractor may be held liable for all damages and for all costs incurred by the Government for labor, subsistence, equipment, supplies and transportation deemed necessary to control or suppress a fire set or caused by the Contractor or the Contractor's agents or employees.

B. Contractor's Responsibility for Notification in Case of Fire

The Contractor shall immediately notify the Government of any fires sighted on or in the vicinity of the work site.

C. Contractor's Responsibility for Responding to Emergencies

When directed by the Contracting Officer, the Contractor shall allow the Government to temporarily use employees and equipment from the work site or emergency work (anticipated to be restricted to firefighting). An equitable adjustment for the temporary use of employees and equipment will be made under the Changes clause, FAR 52.234-5.

NOTE:* Fire Protection Requirements The Contractor shall comply with the Fire Protection and Suppression (Eastside) Requirements, Form R6-FS-6300-52 (May 1989), which are attached hereto.

22. AGAR 452.236-72 USE OF PREMISES (NOV 1996)

a. Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a camp site or trailer parking area of any employee working on the project for the Contractor.

b. Unless excepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force…