AG-0489-S-10-0220_amend1.pdf

PDF 335 KB Posted Mar 10, 2010

Attached to: RECOVERY Timberline Lodge Window Replacement Federal contract opportunity
Solicitation number: AG-0489-S-10-0220
Issued by: Department of Agriculture Forest Service Washington Office Economic Recovery Operations Center Northwest

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Amendment 1 (Proposals are now due by March 15 2010 at 2 00 pm PT)

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 5

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

One (1) March 10, 2010

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

US Forest Service EROC Northwest 16400 Champion Way Sandy, OR 97055

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-0489-S-10-0220 RECOVERY

Timberline Lodge Window Replacement

9B. DATED (SEE ITEM 11)

02/08/2010

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

copies to the issuing office.

Amendment One – Incorporates the following revisions:

(1) Part 1-General, 1.01 SUMMARY, B. Window Description, WINDOW TYPE, # 3, LITES SIZE, 13” W X 10 ½”H is incorrect. The correct size is 12” X 14”. (2) Part 3 - EXECUTION, section 3.07 WINDOW SCHEDULE, B. OPTION 1, delete room # 304. It’s already listed for repairs in the previous section, A. BASIC window schedule. (3) B. OPTION 1, the total is incorrect and changes due to deleting rm. 304. The total number of windows in Option 1 = 11. (4) B. OPTION 1, NOTES in the TOTALS line will now say: 5 new double sashes (upper/lower), repair ‘6’ double sashes. This will now = 11

The closing date/time for receipt of quotations is extended to March 15, 2010 at 2:00 pm Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

PS.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TONYA RYMER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

3/10/2010 (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

(REVISED March 10, 2010)

ITEM

NO.

DESCRIPTION UNIT ESTIMATED

QUANTITY

UNIT PRICE TOTAL

BASE ITEMS

1 Replace windows, West Wing EA 30

2 Repair windows, West Wing EA 5

TOTAL of BASE ITEMS

3 Replace windows, West Wing EA 5

4 Repair windows, West/East Wing

EA 6

TOTAL of OPTON ITEMS

TOTAL of BASE + OPTION

ITEMS

Vendor Name: Phone

Signature: Fax Address: Email City, State, Zip: TIN# Duns#

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK/SPECIFICATIONS - AGAR 452.211-72 (FEB 1988)

(REVISED 3/10/2010)

The Contractor shall furnish the necessary labor, materials, equipment, and incidentals required for the replacement of 30 double hung window sashes and minor repairs on 5 other windows at the Timberline Lodge in the Mt. Hood National Forest. High coordination is required between the Forest Service and Contractors to minimize the disruptions to the ongoing hotel operations. The Contractor will only be allowed to install/repair windows between the dates of April 1st to June 1st and also from September 7th to November 15th which are considered the shoulder or slower season for hotel operations.

Optional items include replace 5 double hung window sashes and repairs on 6 other windows.

The Government Estimate is between $100,000 and $250,000 (Base +Options).

USDA Forest Service Project Specifications

January, 2010 Timberline Lodge Window Replacement CSI Spec- 1 of 14

1.PART 1 - GENERAL

TIMBERLINE LODGE WINDOW REPLACEMENT (REVISED 3/10/10)

1.01 SUMMARY

A. This project is to replace and repair windows in the historic Timberline Lodge located in the Mt Hood National Forest, Mt Hood, Oregon.

1. This project includes but is not limited to: demolish/remove old window sashes, build and install new window sashes, install dual glazed window units, replace operating cords and weights, install weather stripping, hardware, sand and refinish window sill, window stop, header and casing to match existing wood interior finish.

2. Windows are not standard sizes: each window, of each type, vary in size.

a. Each sash will require detailed measurements to duplicate.

b. Completed windows shall be weather tight and slide smoothly.

3. All work to be in accordance with the Historic Building Preservation Plan HBPP, (106 assessment: TIMBERLINE LODGE, DOUBLE HUNG WINDOW MANAGEMENT PLAN ). See attachment.

4. Replace all window glazing units with double glazing units.

5. Window replacement will occur on the West wing. (see 3.07 WINDOW

SCHEDULE).

6. All removed windows are property of the US Forest Service and shall be turned in to the CO for disposition.

B. Window Description:

WINDOW

TYPE FRAME SIZE

LITES

NUMBER SIZE

1 41 ½” W X 33” H 12 12”W X 14”H 2 44 ½” W X 33” H 12 13”W X 14”H 3 44 ½” W X 24” H; 12 12"W X 14"H 4 29” W X 33” H 8 12”W X 14”H 5 17”W X 33” H 4

C. Hardware: Clean and reutilize hardware where possible.

1. Window handles

2. Weight pulleys

USDA Forest Service Project Specifications

January, 2010 Timberline Lodge Window Replacement CSI Spec- 8 of 14

B. OPTION 1 (REVISED 3/10/10)

LOCATION

NUMBER OF

WINDOWS

TYPE OF

WINDOW NOTES

Admin Offices 3 4 Ground floor, South side, replace windows/sash

Sales Office 2 4 AND 5 Ground floor, North side, repair windows: refinish inside window casing-sill, header & window stops

223 1 1 East Wing, North side, repair: replace 1 ea double glazed panes, replace cords, refinish inside window casing-sill, header and window stops, seal sash

224 1 1 East Wing, North side, repair: replace 1 ea double glazed panes, replace cords, refinish inside window casing-sill, header and window stops, seal sash

225 1 1 East Wing, North side, repair: replace 1 ea double glazed panes, replace cords, refinish inside window casing-sill, header and window stops, seal sash

226 1 1 East Wing, North side, repair: replace 5 ea double glazed panes, replace cords, refinish inside window casing-sill, header and window stops

304 DELETE FROM REQUIREMENT

307 2 1 Guest room, Third floor, West Wing, North side; replace windows

TOTAL 11 5 new double sashes (upper/lower), repair 6 double sashes

SCHEDULE OF ITEMS

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Timberline Lodge Window Replacement.pdf

1. PART 1 - GENERAL

1.01 SUMMARY

A. This project is to replace and repair windows in the historic Timberline Lodge located in the Mt Hood National Forest, Mt Hood, Oregon.

2. Windows are not standard sizes: each window, of each type, vary in size.

a. Each sash will require detailed measurements to duplicate.

b. Completed windows shall be weather tight and slide smoothly.

3. All work to be in accordance with the Historic Building Preservation Plan HBPP, (106 assessment: TIMBERLINE LODGE, DOUBLE HUNG WINDOW MANAGEMENT PLAN ). See attachment.

4. Replace all window glazing units with double glazing units.

5. Window replacement will occur on the West wing. (see 3.07 WINDOW SCHEDULE).

6. All removed windows are property of the US Forest Service and shall be turned in to the CO for disposition.

B. Window Description:

C. Hardware: Clean and reutilize hardware where possible.

1. Window handles

2. Weight pulleys

3. Sash locks

1.02 SUBMITTALS

A. Submit window installation schedule for approval to the CO.

B. Product Data: For each type of product indicated and installed.

C. Samples for Initial Selection: Match existing windows, hardware and color. Approved by the CO.

D. Submit a safety plan for approval to the CO.

1.03 SAFETY

A. Ensure all flammable products are in closed containers.

B. Store all rags and wipes soiled with flammable products in a non-flammable container.

C. All work will be conducted in a safe manner in accordance with OSHA, Federal, State and local regulations.

D. Maintain control of the rooms and work site to ensure hotel guest and employee safety.

E. Control strong paint and varnish odors for Lodge patron safety (exhaust fans).

F. No smoking in the Lodge.

1.04 QUALITY ASSURANCE

A. Products: New, approved for this project.

B. Exception: Where hardware needs to be replaced, the use of authentic period hardware is preferred over new items.

C. Preparation and Workmanship: All work performed will be neat, clean and in compliance with the specifications.

1.05 DELIVERY, STORAGE AND HANDLING

A. Store materials in designated areas kept neat, clean and dry.

B. Maintain stains and chemicals in closed containers.

1.06 PROJECT CONDITIONS

A. Temperatures and weather at the Timberline Lodge can vary hourly. Be advised of weather conditions at the Lodge at 6000’ elevation and schedule work accordingly.

B. Apply coatings only when ambient temperatures are above 40 deg F; do not apply coatings to wet surfaces. Do not apply when relative humidity exceeds 85%.

C. Coordinate room blocking with Lodge Operator, RLK, Co. No rooms will be released without prior scheduling and coordination.

1.07 REFERENCES

A. Woodwork Institute (AWI)

1. Manual of Woodwork, latest addition with amendments

B. Code of Federal Regulations (CFR):

1. CFR 16CFR 1201, Safety Standard for Architectural Glazing Materials.

C. Builder’s Hardware Manufactures’ Association/ANSI 156

D. Historic Building Preservation Plan HBPP (Timberline Lodge): TIMBERLINE LODGE, DOUBLE HUNG WINDOW MANAGEMENT PLAN.

1.08 DEFINITIONS

A. Sash: one or more movable panels or “sashes” that form a frame to hold panes of glass which are often separated from other panes (or lights) by narrow muntin/mullion bars.

B. Warp: Any distortion in window sash or frame such as bow, cup and twist.

C. Astragal: the portion of the sash that separates the panes or lites.

1.09 ABBREVIATIONS

A. Contracting Officer – CO

B. Historic Building Preservation Plan – HBPP

C. Robert L Kohnstamm, Co. – RLK, Co.

2. PART 2 - PRODUCTS

2.01 WOOD

A. All wood sashes and frames shall be premium grade per the Manual of Millwork.

B. Douglas Fir, Vertical Grain, Kiln-Dried.

2.02 PAINT/VARNISH

A. Acceptable manufacturers

1. Rodda

2. Sherwin-Williams

3. Benjamin Moore

4. Chemcraft

B. Varnish

1. Clear, water based, color to match existing millwork

C. Weather-stripping

1. V-spring, copper, metal weather-stripping

2.03 MATERIAL COMPATIBLITY

1. Provide materials for use that are compatible with one another and substrates indicated, under conditions of service and application as demonstrated by manufacturer, based on field experience.

2. Colors: As selected from submittals by CO.

3. PART 3 - EXECUTION

3.01 SCHEDULING

A. Submit window removal and installation schedule to the CO.

B. With schedule approval proceed with coordination of room blocking with RLK, Co.

C. Proceed with window demolition and installation.

D. Rooms must be secure at the end of each work day.

3.02 FABRICATION

A. Fabricate windows to the same appearance and details as the existing windows following the Historic Building Preservation Plan HBPP and 106 window assessment: TIMBERLINE LODGE, DOUBLE HUNG WINDOW MANAGEMENT PLAN. (see attachment).

1. Windows, sash fabricated off project site, delivered and installed.

2. See Window Replacement and Routine Maintenance, (for repairs) in attached window management plan.

3.03 WINDOW REMOVAL AND INSTALLATION

A. Employ a skilled, experienced, historic installer to perform sash fabrication.

a. Minimum 10 years experience in historic trades.

B. Preparation

1. Security and safety

a. Ensure the rooms are kept secure at all times during this project.

b. Utilize appropriate methods to ensure safety of the public.

2. Inspect windows prior to removal to ensure existing wood and substrates will accept new windows and hardware.

3. Do not proceed if substrate problems are encountered. Notify CO.

4. Protect adjacent areas from damage.

5. Demolish windows. Windows and unused hardware are property of the US Forest Service to be turned over to the CO.

C. Removal

1. Remove window interior wood stops and withdraw the sash from the window frame. See SASH REPLACEMENT, window management plan.

a. For Repairs: Take sash to an off-site location and more convenient area to perform repairs, varnishing and double glazing installation

i. All rooms must be secured by the end of the work day.

ii. Temporary inserts in window openings are permitted. Inserts must be neat and match adjacent wood. No screws or nails permitted.

b. Interior stops reinstalled with brass finish wood screws rather than nails to facilitate future removal.

D. Installation

1. Window main framing is to remain. Should any substrate problems with the existing members arise see A.3. of this section.

2. Replace interior sill, window stops and header only if deteriorated beyond restoration.

3. Install new window sash, panes, sash weights and operating cords.

a. Sash weights are to be 14 pounds.

b. Ensure proper operation with new dual glazing.

4. Remove old weather stripping and install new V-spring, copper, metal weather stripping along the bottom of lower sash. (see WEATHERIZATION: window management plan).

5. Paint exterior muntins/astragals and sash gray, matching existing color.

6. Sand and varnish interior of the sash, muntins/astragals, window stops, sill, interior casing and header.

7. Any on-site, touch-up painting or varnishing will require utilizing exhaust fans to control strong odors.

E. Repair

1. Repair exterior sill boards as required, in place, utilizing epoxy repair/injection (see Stabilization: REPAIR ROTTEN WOOD, WEATHERED WOOD and EPOXY REPAIR OF WEATHERED WOOD, window management plan). Sand and paint gray to match existing color.

2. Repair sash, sill, sash cords and weights, hardware and interior finish (see Routine Maintenance, window management plan).

3.04 CLEANING

A. At the end of each workday remove debris and materials associated with this project.

B. Vacuum, clean and return room to original state.

C. Dispose of debris and materials offsite in approved dump site.

3.05 INSPECTION AND CLOSEOUT

A. Request an inspection of each room after work has been completed.

B. Submit documents to CO with request for Application for Payment.

3.06 OPERATION AND MAINTENANCE DATA

A. Submit two sets prior to final inspection, bound in 8 ½ x 11 binders, three D side ring binders with durable plastic covers.

B. Internally subdivide the binder contents with permanent page dividers, logically organized, with tab titling clearly printed under reinforced, laminated, plastic tabs.

C. Contents:

1. Directory, listing names, addresses, and telephone numbers: Contractor, Subcontractors, suppliers and materials.

2. Operation and maintenance instructions.

3.07 WINDOW SCHEDULE

A. BASIC: Odd # rooms – North, Mountain view, Even # rooms – South, Valley view

1. Chalet Rm. 15: Four windows/sashes to be reutilized. Replace single glazed windows with double glazed windows. Replace cords and weights to accommodate heavier sashes (14# weight). Sand and varnish sills, sash, muntins, jams, window stops, headers to match existing color. Install new V spring, weather stripping. Reuse existing hardware. Sand, paint exterior muntins/sash surfaces gray.

2. Guest Rm. 304: Reuse window sash. Replace three double glazed panes (top sash: one cracked – lower middle pane, two broken seals – lower right corner, upper middle). Replace cords and weights to accommodate heavier window sash. Install new V spring, weather stripping. Reuse existing hardware. Sand, paint exterior muntins/sash gray.

B. OPTION 1