Solicitation AG-0489-S-10-0078.pdf

DESIGN-CONSTRUCTION RFP AG-0489-S-10-0078

Design/Build Alternative Power Energy for Guard Stations Malheur National Forest

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

AG-0489-S-09-0074

2. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

3. DATE ISSUED

04/22/2010

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

360594

6. PROJECT NO.

7. ISSUED BY CODE 0489 8. ADDRESS OFFER TO

EROC Northwest

16400 Champion Way

Sandy, OR 97055

EROC Northwest

16400 Champion Way

Sandy, OR 97055

9. FOR INFORMATION

CALL:

A. NAME

Brad Reed

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

503-668-1698

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

TAS::12 1102::TAS - - - RECOVERY

Recovery – Design Build Alternative Energy at 2 Guard Stations

Malheur National Fores

This is a Two-Phase Design-Build solicitation.

Price Range: The Government‘s estimate is between $100,000 and $250,000

This solicitation is issued under the provisions of the American Recovery and Reinvestment Act of 2009.

11. The Contractor shall begin performance within 10 calendar days and complete it within * calendar days after receiving award, X notice to proceed. This performance period is mandatory, X negotiable. (*See Part I Section F.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

X YES NO

12B. CALENDAR DAYS

TEN (10)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 2 copies to perform the work required are due at the place specified in Item 8 by 1600 hrs. (hour) local time 5/24/2010 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required. [with Phase II Offers]

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated

Malheur National Forest

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS: PLACE AMOUNTS IN SECTION B

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

1. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Lela Stawicki

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

Malheur National Forest

This is a TWO PHASE SOLICITATION PROCESS for a

Design and Construction project.

Please carefully review the Instructions to Offerors provisions in Section L.

Technical contact: Daren Lemon 541.575.3018

Contracting/Solicitation contact: Brad Reed 503.668.1695

Under PHASE I prospective Offerors are requested to provide their general capabilities for providing both the design of this project and for completing subsequent construction of that design in accordance with the terms of the contract. Evaluation of PHASE I proposals will serve to develop a competitive range of prospective Offerors for PHASE II.

PHASE I Offer submission documents:

SF1442 [on page 2 of SF 1442 complete blocks 14, 15, 16, 20A, and 20C and provide an original signature of an authorized company representative in block 20B]

No pricing is to be submitted under PHASE I

Contact Information, DUNS number and TIN

Completed PHASE I Technical Proposal Questionnaire

Section K Certifications and Representations [see note in Section B related to ORCA Annual

Certifications and 52.204-8 in Section K]

NO Bid Guarantee is required for PHASE I

The following must also be completed:

CCR Registration [see note in Section B and clause 52.204-7 in Section I]

ORCA [see note in Section B and provision 52.204-8 in Section K]

VETS-100 Registration [see note in Section B and provision 52.222-38 in Section K]

Under PHASE II a price proposal with additional technical proposal information is required. PHASE

II submissions will be limited to the best three to five (3 to 5) as determined by the Forest Service qualified Offerors who submitted a response under PHASE I. The PHASE II request will be in the form of an Amendment to the original solicitation.

PHASE II Offer submission documents:

Copy of completed and signed SF1442, as submitted under PHASE I

Completed and signed PHASE II Amendment

Completed Section B pricing

Completed PHASE II Technical Proposal Questionnaire

A Bid Guarantee is required in the amount of 20% of the Total Base Item Amount (SF24 Bid

Bond may be used for this purpose)

Malheur National Forest

TABLE OF CONTENTS

TWO PHASE DESIGN-BUILD OVERVIEW

Table Of Contents

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Schedule of Pay Items

Contact Information / DUNS / TIN

Notes

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Scope Of Contract/Description of Work

SECTION D – PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E – INSPECTION AND ACCEPTANCE

E-1 Clauses Incorporated by Reference FAR 52.252-2

E-2 Inspection and Acceptance – Construction

E-3 Conformity With Plans and Specifications

SECTION F – DELIVERIES OR PERFORMANCE

F-1 Clauses Incorporated by Reference FAR 52. 252-2

F-2 Commencement, Prosecution, And Completion Of Work FAR 52. 211-10

F-3 Suspension of Work For Other Than Government‘s Convenience

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 Submittals

G-2 Progress And Partial Payment

G-3 Post-Award Conference AGAR 452.215-73

G-4 Designation of Contracting Officer‘s Representative

G-5 Notification of Subcontracting

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1 Key Personnel AGAR 452.237-74

H-2 Physical Data FAR 52.236-4

H-3 Prime Contractor Design Responsibility

H-4 Government Rights (Unlimited)

H-5 Payment For Incidental Items

Malheur National Forest

H-6 Storage And Stockpiling Of Materials

H-7 Local Disposal Sites

H-8 Submittals For Construction-Related Activities

H-9 Reserved

H-10 Landscape Preservation

H-11 Hazardous Conditions Safety Plan Certification

H-12 Use of Premises

H-13 Permits and Responsibilities

H-14 Industrial Camps

H-15 State Permits

H-16 Salvage Rights

H-17 Value Engineering

H-18 Final Cleanup

H-19 Costing of Claims or Modifications

H-20 Payment for Materials Delivered Off The Site

H-21 Payment For Incidental Items

H-22 Performance and Payment Bond Amounts With Option Items

H-23 Payment for Performance and Payment Security Expenses

H-24 Release of Performance and Payment Bonds

H-25 Order of Precedence – Construction

SECTION I - CONTRACT CLAUSES

I-1 Clauses Incorporated By Reference FAR 52.252-2

I-2 FAR 52.503-15 Whistleblower Protections Under the American Recovery and

Reinvestment Act of 2009

I-3 FAR 52.204-7 Central Contractor Registration

I-4 FAR 52.204-11 American Recovery and Reinvestment Act – Reporting

Requirements

I-5 Reserved

I-6 FAR 52.222-54 Employment Eligibility Verification

I-7 FAR 52.225-21 Required Use of American Iron, Steel, and Other Manufactured

Goods - Buy American Act - Construction Materials

I-8 FAR 52.228-1 Bid Guarantee

I-8 Option For Increased Quantity – Separately Priced Line Item

I-9 Bid Guarantee FAR 52.228-1

I-10 Design Within Funding Limitations FAR 52.236-22

I-11 Responsibility Of The Architect-Engineer Contractor FAR 52.236-23

I-12 Requirement For Registration Of Designers FAR 52.236-25

I-13 Subcontractors And Outside Associates And Consultants FAR 52.244-4

I-14 Alternative Forms Of Secutiry AGAR 452.228-70

I-15 Reserved

Malheur National Forest

SECTION J - LIST OF ATTACHMENTS

List Of Attachments

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

Note regarding VETS-100

K-1 Size Standard and NAICS Code Information AGAR 452.219-70

K-2 Annual Representations And Certifications FAR 52.204-8

K-3 Certification Regarding Responsibility Matters FAR 52.209-5

K-4 Post-Award Small Business Program Representation FAR 52.219-28

K-5 Certification of Toxic Chemical Release Reporting FAR 52.223-13

K-6 Government Employees, Former USDA Employees And USDA Retirees

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L-1 Solicitation Provisions Incorporated By Reference FAR 52.252-1

L-2 Type Of Contract FAR 52.216-1

L-3 Davis Bacon Act – Secondary Site of the Work FAR 52.222-5

L-4 Notice of Requirements for Affirmative Action to Ensure Equal Employment

Opportunity for Construction FAR 52.222-23

L-5 Notice Of Required Use of American iron, Steel, and Other Manufactured Goods -

Buy American Act - Construction Materials FAR 52.225-22

L-6 Service Of Protest FAR 52.233-2

L-7 Site Visit (Construction) FAR 52.236-27

L-8 Two Phase Design-Build

L-9 Proposal Requirements – - Phase I

L-10 Proposal Requirements - - Phase II

L-11 Cost Limitations Applicable To Phase II Offers

L-12 Cost Realism In Proposals For Phase II

L-13 Proposed Betterments

L-14 Notice of Required Bid Guarantee For Phase II Offers Only

L-15 Facsimile Bid Bonds Not Acceptable

L-16 Amendments to Proposals AGAR 452.215-72

SECTION M – EVALUATION FACTORS FOR AWARD

M-1 Basis Of Award

M-2 Evaluation Of Offers – Phase I

M-3 Evaluation Of Offers – Phase II

M-4 Evaluation of Options FAR 52.217-5

Malheur National Forest

THIS PAGE INTENTIONALLY BLANK

Malheur National Forest

PART I—THE SCHEDULE

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Two-Phase Design-Build

Allison and Crane Prairie Guard Stations Alternative Power Generation Project Prairie City & Emigrant Creek Ranger Districts

Grant & Harney Counties

DO NOT PROVIDE BID SCHEDULE FOR PHASE 1

B- 1a - SCHEDULE OF ITEMS – Allison Guard Station

NO.

DESCRIPTION

PAY

UNIT

EST.

QTY.

PRICE

TOTAL

Task 1 – Project Management, Quality Control and

Data Collection

Lump Sum

All

Task 2 – Field Investigations

Task 3 – Conceptual Design

Task 4 – Preliminary Design

Task 5 – Construction Documents

Task 6 – Engineering Services During Construction

Construction of Designed System Lump Sum All $________ $________

Option Item A – Replacement Power Distribution Line

Design

Option Item B – Replacement Power Panel Design

Malheur National Forest

B- 1b - SCHEDULE OF ITEMS – Crane Prairie Guard Station

NO.

DESCRIPTION

PAY

EST.

QTY.

TOTAL

Task 1 – Project Management, Quality Control and

Data Collection

Task 2 – Field Investigations

Task 3 – Conceptual Design

Task 4 – Preliminary Design

Task 6 – Engineering Services During Construction

Construction of Designed System Lump Sum All $________ $________

Option Item A – Replacement Power Distribution Line

Design

Option Item B – Replacement Power Panel Design

B-2 - NOTE: Payment for bond premiums in accordance with Clause 52.232-5, Payments under Fixed-

Price Construction Contracts, shall not be in addition to the contract price. Include bond payments under 151.01 Mobilization.

Payment will be made on actual work performed as described in FP-03 109.01 unless otherwise noted.

NOTE: This is a PRELIMINARY Schedule of Payment Items. DO NOT provide pricing under

PHASE I.

This Section B may be adjusted under PHASE II. An Amendment to the solicitation will be issued to provide the final Section B to Offerors selected for PHASE II.

Offeror Name:

Mailing Address:

City, State, Zip:

Phone

Phone

Fax

E-Mail:

DUNS NUMBER:

TAX IDENTIFICATION

NUMBER (TIN):

Malheur National Forest

CONSTRUCTION COST LIMIT

The design work shall be completed to accommodate the following construction cost limits:

Construction Limits on this contract are $140,000.00 – total for both sites.

OPTION ITEMS: See ―OPTION FOR INCREASED QUANTITY – SEPARATELY PRICED LINE

ITEMS‖ in Section I, and ―EVALUATION OF OPTIONS‖ in Section M. Also note special bid guarantee, performance bond and payment bond limits in Sections H, I and L.

The Government shall have the right to exercise the Option Item at any time up until completion of

Items unless a later date is mutually agreed.

NOTES

Central Contractor Registration: Prior to any contract award Contractors must be currently registered in the Central Contractor Registration (CCR) System, which established Electronic Fund Transfer for payment purposed under federal contracts. See Section I (52.204-7).

Ref: http://www.ccr.gov

Representation and Certifications: Contractors shall provide Representations and Certifications electronically via the On line Representations and Certifications Application (ORCA). See Section K

(52.204-8) for requirements.

Ref: http//orca.bpn.gov

Veteran Information: Contractors must register with VETS-100 for contracts awarded in excess of

$100,000. See Section K (52.222-38) for requirements.

Ref: http://www.vets100.cudenver.edu

Malheur National Forest

THIS PAGE INTENTIONALLY BLANK

Malheur National Forest

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Prairie City and Emigrant Creek Ranger Districts

Crane Prairie and Allison Guard Stations Alternative Power Generation Project

Scope of Work

INTRODUCTION

The Malheur National Forest wishes to contract with a contractor to develop construction documents and the construction of a photovoltaic (solar), wind, hydro, fuel cell, or geothermal power generation system at two remote guard stations on the Forest.

The goals of the project are to reduce immediate energy costs (currently propane generated) of the

Forest‘s remote guard stations, and to establish the Malheur National Forest as a leader among western forest communities in utilizing alternative energy sources for facility power generation.

BACKGROUND

The Crane Prairie Guard Station (CPGS) is approximately 45 minutes southeast of Prairie City, Oregon.

CPGS has 10 small structures on the compound each having electrical lighting fixtures and receptacles served by a 20kW central propane generator. Major appliances (refrigerator, stove, laundry, and heating units) are propane operated at each structure and will remain propane powered. A spring box water system is disinfected with UV light powered by the propane generator. Appendix J includes a site plan showing CPGS facilities. As-builts for the power distribution system and panel layouts are not available and will be developed with this contract as existing conditions in the final construction documents.

The Allison Guard Station (AGS) is approximately 1.5 hours northwest of Burns, Oregon. 7 structures exist on the compound, each having electrical lighting fixtures and receptacles served by a 20kW central propane generator. Appliances (refrigerator and stove) are propane operated at each structure. A solar well water system serves the compound for potable water. Appendix J includes a site plan showing

AGS facilities. As-builts for the existing distribution system and panel layouts are not available but are to be developed for this contract.

The following General Scope of Work outlines the tasks and additional criteria involved to accomplish these activities.

GENERAL SCOPE OF WORK

Phase I - Design

The contractor will evaluate the current power generation systems in operation at two Guard Stations for the potential to replace the existing propane generator with alternative power generation methods

(hydro, wind, fuel cell, solar, and geothermal) to serve as the primary source of power. After analysis, the contractor will recommend for USFS selection an alternative power generation system that will service the compound at peak power demands. After selection, the contractor will develop Preliminary

Design Documents, Construction Documents, and provide all engineering assistance during construction

(phase II).

Malheur National Forest

Phase II – Construction

All labor and materials necessary for the installation, connection, testing and adjustment of all alternative energy systems designed by this contract and delivered to the Government as a complete installation in all respects ready for use. Installation shall be completed by contractors qualified by experience and state licensure

In addition, if funding becomes available, this project will also provide design services for new power distribution lines throughout each compound. This item will be option item A to be exercised by the FS within 365 days of the Notice to Proceed.

In addition, if funding becomes available, this project will also provide design services for power panels at each building. This item will be option item B to be exercised by the FS within 365 days of the

Notice to Proceed.

Design shall meet the requirements of the most recent edition of the specific design criteria listed in all sections of this contract (including Section J), the most recent Oregon Building Codes, the FS Manuals and Handbooks, and State/Local requirements if more stringent than those listed above.

It is expected that the design will provide features that meet FS requirements and maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available.

All work will be completed by or under the direct supervision of engineers licensed in the State of

Oregon (as appropriate to the work being performed).

At a minimum the design shall include features that meet the following requirements;

Provide a final design that can be constructed within the planning level estimated budget of

$140,000 for both systems. Options A and B will be exercised should adequate funding be available.

Business operations shall be maintained during construction.

Incorporate a design and construction schedule such that completion of this contract occurs no later than July 1, 2011.

All systems shall be sized for 100% simultaneous loading for lighting and tenant equipment.

The scope of work for phase I of this project is divided into six sections as follows:

Task 1 -- Project Management, Quality Control and Data Collection

Task 2 -- Field Investigations

Task 3 -- Conceptual Design

Task 4 -- Preliminary Design

The scope of work for phase II of this project includes the following:

Malheur National Forest

The contractor to provide all materials and labor expense to remove old/un-needed system elements, design, installation, testing, starting and maintaining (1 yr) the replacement system designed during phase I.

Task 6 -- Engineering Services During Construction

Warranty:

Use competent personnel supervised and employed by the component or system installation contractor/sub-contractor or manufacturer. Include with new equipment warranty: Preventive maintenance and 24-hour, 7day/week, emergency callback service on all equipment described herein for a period of 12 months commencing on date of final acceptance by the Forest Service.

Systematically examine adjust, clean and lubricate all equipment. Repair or replace defective electrical and mechanical parts using parts produced by the manufacturer of installed equipment.

During maintenance activities, keep equipment rooms and areas in clean condition.

Special Warranty on electrical generation equipment (solar panels, hydro generators, etc) and inverters: Submit a written warranty signed by manufacturer agreeing to replace components within specified warranty period indicated below. Warranty covers failure due to normal conditions of use.

Term: Manufacturer's standard but not less than 5 years after date of installation.

The implementation of both phases of this contract shall be completed according to a schedule submitted to and approved by the contracting officer‘s representive. Work shall not impact existing operations.

TASK 1 - PROJECT MANAGEMENT, QUALITY CONTROL & DATA COLLECTION

The A/E shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work is progressing on schedule and within budget.

The A/E shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits and make these available to the FS as requested. Invoices shall be in a format meeting the needs of the FS.

In an effort to reduce construction change orders due to design errors and omissions, the A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

o 2 Weeks after the NTP: The A/E shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall incorporate/include;

a ―yellow-out‖ process wherein the point of contact has verified that all review comments have been addressed in the drawings, specifications, reports, etc;

review checklist that verifies coordination has been made between the various

Malheur National Forest professional design disciplines, up to date base maps are being used, cross-checks have been made between callouts/references to other sheets /details, design criteria has been met, and that all submittal requirements have been met and a whole/complete submittal package has been prepared and ready for submission, prior to each submittal.

o 100% Submittal: The A/E shall submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

The A/E shall prepare a project schedule noting the submittal points for each task and other critical phases in the design process. The proposed design schedule will incorporate a timeline beginning at the notice to proceed and ending with the completion of the Construction Documents. The schedule will incorporate a minimum of 14 calendar days for each review period attributable to the FS.

A project kick-off meeting shall be held within 10 calendar days of notice to proceed. The purpose of the meeting is to gather existing data, establish goals, objectives, and design criteria for the project and to develop alternative design approaches. The development of these approaches is an interactive process between the FS and the A/E in order to produce a narrative and graphical description of possible program alternatives. In order to ensure an acceptable approach to the Conceptual Design Documents, the A/E shall review the FS documents and provide a list of additional needs or questions, if any, to the

FS at this meeting.

A memorandum summarizing the existing data, chief design criteria/issues, and a list of additional information necessary to complete the design shall be provided by the A/E.

Additional meetings with FS may be required during the Conceptual Design phase, the Preliminary

Design phase, and the 100% review meeting. The A/E shall provide minutes for each meeting and will be prepared with specific detail in the follow categories:

1. Work accomplished since last meeting;

2. Issues encountered;

3. Decisions needed to maintain schedule;

4. Work planned for next month;

5. Budget status; and

6. Schedule status

Task 1 Deliverables: Summary/minutes of each meeting; monthly progress report submitted by the fifteenth of each month (report to be in a format acceptable to the FS).

TASK 2 - FIELD INVESTIGATION

Field survey work for site topography and sources for energy generation will be completed by the A/E.

The A/E shall review any FS provided site maps (see Section J) and utilize a Professional Land

Surveyor, licensed in the State of Oregon, to verify accuracy/suitability of existing data and to develop and provide any additional survey needs necessary to complete design of the project. The Professional

Land Surveyor is responsible for developing/establishing survey control (horizontal basis of bearing and

Malheur National Forest vertical datum), completion of the design survey, development of topographic base maps, and providing survey control drawings meeting FS requirements as part of the construction documents plan set.

The A/E will perform record search, coordinate utilities locate, and schedule the design survey. The design survey shall establish vertical and horizontal control and provide detailed field information needed to prepare topographic base maps, which will be used for the design and construction of the project (see Section J). Electronic copies of the base mapping shall be provided to the Government in the FS current version of AutoCad and Civil 3D format with supporting database files.

The A/E (including electrical, mechanical, etc sub-consultants) shall visit the project site to investigate the information shown on any Government-Furnished drawings, record (as-built) drawings and other planning documents which are part of this contract. This information is the best available but the

Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent professional manner.

The A/E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A/E shall make no adjustments for this work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the A/E. The A/E's failure to report any such discovered discrepancy or to wait for Contracting Officer's determination shall be at his risk and expense.

TASK 3 – CONCEPTUAL DESIGNS (Alternative Power Generation Options) – 30%

The A/E shall review the program materials furnished by the FS and all prior submissions to ascertain the requirements of this phase of the work and shall prepare Conceptual Design Documents illustrating the scale and relationship of each proposed power generation system for review and approval of the FS.

The A/E shall be responsible for the professional quality and technical accuracy of all of the documents it prepares.

Services under this phase shall include but not be limited to the following:

Conceptual Design Document Development o For each proposed alternative power generation system the contractor shall develop a conceptual design document with the following information:

preliminary cost estimate site layout anticipated energy generation estimate comparison of each proposed renewable power system capabilities and costs with current power consumptions and costs.

summary of maintenance requirements and responsibilities for each power generation system.

Description of any added benefit to the Malheur Forest for each power generation system.

Evaluate the feasibility of implementation and capabilities of each power generation system

All requirements as defined in the A/E Submission Instructions for Minor Construction Projects, as shown in Section J.

Survey control, baselines, monuments, and data to be shown/identified in plan set.

Narratives, field data (flow calcs, sun hours), supporting calculations by discipline, etc

Presentations and Review Submissions.

Coordination and meetings with Federal, State, and Local officials in acquiring the necessary permits/approvals of design in preparation of construction.

FS Supplied Data. All FS supplied data shall be coordinated and any variations in design shall be justified in a written report.

In each submission the A/E shall resubmit the materials specified in the prior submissions, revised according to the comments made by the FS resulting from the prior review(s).

The A/E shall use the FS Construction Standards in preparing Conceptual Design Documents for the project. However, when no standard exists for a "unit of work", prepare the item consistent with the Forest Service Master Construction Specifications format. Should the A/E determine that a deviation from such standards and specifications is necessary or beneficial to the

Government; he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

Special Project Specifications will be organized following the CSI MasterFormat (except for site work, see next paragraph) in order to incorporate the A/Es work into the overall project. Specifications will include bidding requirements, an agreement, general requirements, technical specifications, supplemental technical specifications, reduced contract drawings, and bid items list.

Site work (excavation, paving, utilities, etc) shall utilize the FS standard specifications and special project specifications shall be developed to modify those specifications for this specific project. If a FS standard specification is not available then the A/E shall develop and provide that specification for this project.

The FS review of the A/E's work product shall not be construed by either party to relieve the A/E from its professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

TASK 4 - PRELIMINARY DESIGN

Preliminary design will incorporate the review comments and prior work/requirements from the

Conceptual Design phase.

The A/E shall prepare Preliminary Design Documents of the highest professional quality within the firm‘s capability illustrating the scale and relationship of project components for review and approval of the FS.

Services under these phases shall include, but not be limited to the following:

Malheur National Forest

All requirements as defined in A/E Submission Instructions for Minor Construction

Projects as shown in Section J.

Narratives and supporting calculations by discipline.

Coordination and meetings with Federal, State and Local officials in acquiring the necessary permits/approvals of design in preparation of construction.

Phasing Plans for Construction including making recommendations concerning construction contract arrangements and scheduling that will be advantageous to the FS in terms of cost and timing.

Special Project Specifications will be organized following the CSI MasterFormat (except for site work, see next paragraph) in order to incorporate the A/Es work into the overall project. Specifications will

Site work (excavation, paving, utilities, etc) shall utilize the FS standard specifications and special project specifications shall be developed to modify those specifications for this specific project. If a FS standard specification is not available then the A/E shall develop and provide that specification for this

TASK 5 – CONSTRUCTION DOCUMENTS

Based upon the approved Conceptual and Preliminary Design Documents, equipment layouts, other program materials furnished by the FS, and any further adjustments in the design scope or quality of the

Project, the A/E shall ascertain the requirements of this phase of the work and shall prepare, for approval by the FS, Construction Documents and other documents setting forth in detail the requirements for bidding and contracting for the construction of the Project(s) and as further described in the A/E

Submission Instructions for Minor Construction Projects as shown in Section J, which detail the minimum requirements for various A/E submissions. The A/E shall be responsible for the professional quality and technical accuracy of all of the documents it prepares.

Final design will incorporate the review comments and prior work/requirements from the Preliminary

Design phase. Final design will include architectural, landscape architectural, civil/survey, mechanical, structural and electrical plans. The A/E shall refine the drawings so detailed construction documents and other documents setting forth in detail the requirements for bidding and contracting for the con-struction of the Project can be produced. Plans will be prepared in a format acceptable to the FS and suitable for bidding and construction.

Services under these phases shall include, but not be limited to the following:

All requirements as defined in the A/E Submission Instructions for Minor

Construction Projects as shown in Section J.

Narratives and supporting calculations by discipline.

Special inspections schedule (by professional discipline and construction item/phase) that is a reflection of the contractors proposed involvement for inspection of critical items during construction and those that FS staff and/or representative should be involved in.

Acquisition of the necessary design approvals from Federal, State, and Local, officials in preparation of construction, including meetings necessary to acquire them.

Special Project Specifications will be organized following the CSI MasterFormat (except for site work, see next paragraph) in order to incorporate the A/Es work into the overall project. Specifications will

Site work (excavation, paving, utilities, etc) shall utilize the FS standard specifications and special project specifications shall be developed to modify those specifications for this specific project. If a FS standard specification is not available then the A/E shall develop and provide that specification for this

A review meeting will be held at the end of the review period so the A/E can receive final comments.

The A/E shall make adjustments to the final designs based on the comments received from the FS.

Upon completion of the changes, the A/E shall provide final documents as outlined in Section J, ―A/E

Submission Instructions for Minor Construction Projects‖.

Project Phasing. The A/E shall assist the Contracting Officer in coordinating the development of a schedule for the construction of the project. The schedule shall provide information on phasing which will promote a proper and efficient organization and sequence of construction. The A/E shall, when directed by the Contracting Officer, serve as an advisor to the Contracting Officer on all phasing matters. Construction Documents shall be packaged for bidding and construction in accordance with the schedule/phasing.

Calculations. Provide all required information gathering to perform all calculations for the sizing and selection of all necessary equipment and structures. Provide all calculations to support equipment selection, system layout and design for the following all disciplines (electrical, mechanical, civil, structural, etc)

Material/Equipment Submittals.

Submit catalog cuts, shop drawings, diagrams and manufacturer's engineering data bound with a looseleaf cover and indexed.

Shop drawings shall be folded to 8-1/2" X 11" sheet size.

Malheur National Forest

Submittals shall have sufficient detail to determine if ratings, characteristics, and physical construction will accomplish the specified function or purpose.

Where manufacturer's catalog sheets are used, indicate the specific items to be supplied in ink either by arrow, encircled on the sheet, or the inapplicable portion blocked out. Identify where equipment is to be used.

Submittals are required for the following:

Electrical Equipment:

Power Panels

Inverters

Transient voltage surge suppressors

In-floor duct system and outlet boxes.

Receptacles

Light fixtures

The FS will prepare the bidding advertisements. The A/E will assist the FS during the bidding period as needed. The A/E will prepare a ―Conformed‖ set of documents, incorporating any addenda items, for construction if requested by the FS. These documents shall be submitted to FS and stamped, ―Issued for

Construction‖. Amount and type of submittal of these documents shall follow the requirements in

Section J of this contract, Construction Documents Submission (shall include mylars).

TASK 6 - ENGINEERING SERVICES DURING CONSTRUCTION

The FS will provide day-to-day on-site contact with the construction contractor and coordination between the FS and A/E during the Construction Period.

The Construction Period will commence with the award of the Construction Contract(s) and will terminate with the acceptance of the facility by the FS. Unless otherwise provided in this Agreement, the A/E shall not provide administration of the construction contract. The A/E shall act in an advisory and A/E capacity to the Contracting Officer. He shall not be the representative of the Contracting

Officer on the construction site and shall make no such representation to the Construction Contractor(s) without the specific written approval of the Contracting Officer. The A/E shall have no authority to approve any construction means or methods of work of the Construction Contractor. The A/E shall not be responsible for or have control or charge over the acts or omissions of the Construction contractor, Sub-contractors, or any of their agents or employees, or any other persons performing any of the work and shall not be responsible for the failure of any of them to carry out the work in accordance with the

Construction Documents.

The A/E shall provide engineering support to the FS, as necessary, during the construction process, including the preparation of change orders, design clarifications, shop drawings review, and assistance in startup and testing during the final review of the project

The A/E shall participate in the pre-construction conference. The purpose of this meeting is to clearly establish an understanding of the roles during construction.

Malheur National Forest

The A/E (Professional Land Surveyor) shall establish survey control (horizontal and vertical) baselines for use by the construction contractor and FS inspectors.

Constructing staking will be provided by the construction contractor.

The A/E‘s project manager/engineer of record will provide sufficient construction inspection to conform with professional standards involved in applying a professional architect/engineer‘s stamp to the design drawings. A/E staff and/or sub-A/Es will visit the site and attend the coordination meetings with the construction contractor as requested by the FS.

The construction contractor will provide the quality control testing with the FS and the A/E reviewing the test results. The A/E shall provide special inspections as identified below.

Site inspections to ascertain compliance with the project requirements and contract documents;

Project coordination for quality control testing with the construction schedule to avoid delays.

Record and report variances from the contract requirements and monitoring of the appropriate corrective action of any work that does not meet established standards;

Preparation of a listing of incomplete or unsatisfactory items, and arranging for the scheduled completion of these items; and

Determination of final completion and preparation of written notification to the FS that the work is ready for final inspection.

The A/E, when requested, shall assist the Contracting Officer and his Contracting Officer Representative

(COR) to interpret the construction documents and shall:

recommend any action(s) he deems suitable for the satisfactory prosecution of the construction work;

prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents;

assess the preparation of Construction Contract Modifications initiated by or through the

FS to be executed in accordance with the Construction Documents.

The A/E shall review all Government initiated and/or the Construction Contractor's cost proposals for construction modifications when requested by the Forest Service. The A/E's reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment.

The A/E shall check Government furnished and/or the Construction Contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition.

He shall evaluate the submittals with reference to any companion submittals that constitute a system.

When necessary, the A/E will, through the COR, request the Construction contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, Malheur National Forest the A/E shall review all prior submittals for related components of the system before acting on a single component. The A/E may be required to hold joint reviews with the FS technical staff on complicated system submittals. The A/E shall notify the COR in writing of any and all deviations from the requirements of the construction documents that he has found in the Construction Contractor's submittals. Such responsibility shall be carried out with reasonable promptness as to cause no delay.

As time is of the essence, particularly during the construction phase, the A/E shall promptly review and approve, disapprove or take other appropriate action upon all the FS requests. The A/E shall submit recommendations on all shop drawings and other submittals and other requests within ten (10) calendar days after receipt.

The contract documents will require the construction contractor to maintain ―red-line‖ drawings to be used by the A/E in compiling record drawings. Based on information gathered by the FS‘s on-site inspector and ―red-line‖ drawings supplied by the construction contractor, the A/E shall prepare record drawings that show as they were actually installed.

The A/E shall incorporate into the drawings all significant changes marked-up by the FS and, any significant changes made by solicitation amendments and construction contract modifications. The revision portion of title block shall be dated and noted "Record Drawings". The A/E shall prepare record drawings by making changes on the original contract drawings. A copy of the up-dated original will be sent to the COR for verification. Upon the verification, the A/E will submit the originals to the

Contracting Officer in hard copy and on CD-ROM. The A/E shall deliver the record drawings to the

Contracting Officer within sixty (60) days after receiving the marked-up documents from the COR.

Submission shall be subject to the approval of the Contracting Officer as to quality and completeness.

Record drawings will be submitted to the FS shall include; one set of full size and one set of half size drawings on double matte, archival quality, reproducible 4 mil mylar; one copy of the final cost estimate/bid tabulation, design calculations, and final project specifications; one set of drawings in digital format that is fully compatible with the FS‘s current release of AutoCAD; and one set in half-size

(ll‖ x 17‖) PDF digital format. See Section J of this contract for additional information/requirements under ―Construction Documents Submission‖.

Malheur National Forest

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

Malheur National Forest

SECTION E--INSPECTION AND ACCEPTANCE

E-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996)

E-2 INSPECTION AND ACCEPTANCE – CONSTRUCTION

(a) The Contracting Officer or the Contracting Officer‘s duly authorized representative will inspect and accept the on-site construction to be provided under this contract.

(b) Inspection and acceptance will be performed on the project unless otherwise agreed to.

E-3 CONFORMITY WITH PLANS AND SPECIFICATIONS

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the Plans, indicated in the specifications, or designated on the ground. ―Reasonably close conformity‖ is in compliance with reasonable and customary manufacturing and construction tolerances.

http://www.arnet.gov/far/

Malheur National Forest

SECTION F--DELIVERIES OR PERFORMANCE

F-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-14 Suspension of Work (APR 1984)

F-2 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984) Alternate I(APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 (ten) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than the time specified below. The time stated for completion shall include final cleanup of the premises.

365 Days after the Notice to Proceed is issued

* Contractor‘s performance milestones presented as part of their technical proposal shall become requirements of the contract.

The completion date is based on the assumption that the successful offeror will receive the notice to proceed by July 1, 2010. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed, except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.

F-3 SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include but not be limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to be muddy or unsuitable;

or (2) failure of the Contractor to comply with specifications such as but not limited to placement of frozen material in fills, placing of asphalts at temperatures lower than those specified, performing work prior to prerequisite approvals, operating equipment not meeting fire requirements, or when conditions exist which do not meet safety requirements. Whether or not a suspend work notice is issued, the

Malheur National Forest

Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

Malheur National Forest

SECTION G--CONTRACT ADMINISTRATION DATA

G-1 SUBMITTALS

The contract shall submit a proposed schedule of work within ten (10) working days upon receipt of

Notice to Proceed.

The contractor shall submit design submittals as required in section C.

The Government shall have up to two weeks for review of each submittal. Rejected submittals shall be corrected and resubmitted to the Government for review at no addition expense to the Government.

Upon completion of the project, the contactor shall submit red line ―as-built‖…