Solicitation_AG-046W-S-15-0028.docx

Solicitation No. Page 26 of 13

Solicitation No. AG-046W-S-15-0028 Page 2 of 13

Section C: Description/Specifications/Statement of Work

1. Description of Work The project consists of renvoating the waterwell at Wyeth Campground, in the Columbia River Gorge National Scenic Area, Oregon. Work includes trenching and backfilling for utilites; installation of pipe and cconduits; construction of a well head; demolition and replacing of pipe, valves, and fittings inside an existing pump house; and partial demolition and reconstruction of the motor control system.

2. Project Location The project is located in a 1-acre parcel of land approximately 1,000 feet to the east of Wyeth Campground. From Portland, Oregon, the project site may be reached by traveling 50 miles Est on Interstate-84 to exit 51. Head south once off the exit ramp. Take a left onto Wyeth road and proceed approximately 0.2 miles to a parking lot to the south and the well site.

3. Price Range

This project is estimated AT LESS THAN $100,000.00

4. Applicable Specifications (CSI Projects)

Include __x___ Delete_______

The specifications shown in the specification listing contained in the attachments are applicable to this contract. All specifications not included in the specification listing but referenced by listed specifications, are applicable. The specifications shown on the specification list are physically attached.

4. Applicable Specifications (Road and Trail Projects)

Include _____ Delete__x_____

Standard or Special Project Specifications shown in the specification listing contained in the attachments are applicable to this contract. All specifications not included in the specification listing but referenced by listed specifications, are applicable. The Special Project Specifications shown on the specification list are physically attached.

Section E: Inspection and Acceptance

6. Measurement and Payment

Measurement and Payment shall be described in the attached CSI specifications.

Section F: Deliveries or Performance

7. Commencement, Prosecution, and Completion of Work (FAR 52.211-10) (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 60 calendar days. The time stated for completion shall include final cleanup of the premises.

Section G: Contract Administration Data

8. Post Award Conference (AGAR 452.215-73) (NOV 1996)

List desired location and number of days after award for post award conference.

A post award conference with the successful offeror is required. It will be scheduled and held within 10 days after the date of contract award. The conference will be held at Columbia River Gorge National Scenic Area Office, 902 Wasco Ave. Suite 200, Hood River, OR 97031.

Section H: Special Contract Requirements

9. Physical Data (FAR 52.236-4) (APR 1984)

Will physical data be made available to offerors?

Yes x No

Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

A. The indications of physical conditions on the drawings and in the specifications are the result of site investigations by: NONE.

B. Weather conditions:N/A

C. Transportation facilities: Project Site can be reach using paved public highways and roads.

D. Other: Poison oak is common in the area.

10. Submittals, Shop Drawings, Material Certifications and Testing Reports

Does the acquisition require the submission of shop drawings, submittals, material certifications or testing reports?

Yes X No

If yes do the drawings need to be reproducible:

Yes No X

SUBMITTALS

PRODUCT SAMPLES AND/OR SUBMITTALS

The following product samples and/or submittals are required for this project:

Clause (e.g. H.1, C.6, FAR) Specification (e.g. 01 10 00) Drawing (e.g. A1, S1, E-100) Time of Government Approval After Submittal 10 Days, unless otherwise noted

5 Days before Field Work begins

(End of clause)

SHOP DRAWINGS

The following shop drawings shall be submitted on this project:

Clause (e.g. H.1, C.6, FAR) Specification (e.g. 01 10 00) Drawing (e.g. A1, S1, E-100) Time of Government Approval

MATERIAL CERTIFICATIONS AND TESTING REPORTS

The following material certifications and/or testing reports shall be submitted on this project:

Clause (e.g. H.1, C.6, FAR) Specification (e.g. 01 10 00) Drawing (e.g. A1, S1, E-100) Time of Government Approval

Section I: Contract Clauses

11. Government-Furnished Property

Will the Government furnish property to the contractor for use in this contract?

If yes, check in the Include box and fill in the columns below. (Location describes where we will be furnishing it)

DELETE

12. Product Substitution

Include _X____ Delete_______

Any modification of other items, designs, materials, products or equipment (including Government-furnished property), made necessary because of a substitution, will be the responsibility of the Contractor without adjustment in contract price or time. The Contracting Officer's approval of any substitute will not affect the Contractor's responsibility for such modification. Any and all substitutions will be requested by the Contractor after award of the contract has been made. No approvals will be made prior to award.

13. Prosecution of Work

STANDARD CLAUSE, MODIFY AS NEEDED

CO TO MOVE TO SECTION H

a. Construction activity shall be limited to the hours between 8 a.m. and 6 p.m., Monday through Friday, unless other hours are approved in writing by the CO.

b. The Contractor shall conduct activities so that interference with the public is kept at a minimum.

c. The Contractor shall use measures and precautions necessary to warn and protect the public and Government personnel during work at the project site. Such actions include, but are not limited to, furnishing and maintaining barricades and signs around the work site and roping off the area.

d. The campground will not be closed due to the construction, although it may be in its seasonal closure, typically after October 1. Water service to the campground shall be continuous until after 07Sep2015 (Labor Day).

e. Due to the possible presence of campers, hikers, other users of government facilities, and the general public, the Contractor shall conduct him/herself and employees in an appropiate manner.

f. Where it does not interfer with his/her work schedule, answer any questions politely.

g. There is a host at the campground when it is opened, directing the public to the host is the preferred response.

h. The contractor shall immediately report to the CO any interference by the public with his/her operations. The contractor will be given the necessary contact information before operations commence.

15. Conformity with Drawings and Specifications

Include __X___ Delete_______

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the drawings, indicated in the specifications, or designated on the ground. "Reasonably close conformity" is in compliance with reasonable and customary manufacturing and construction tolerances.

A. Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

B. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

C. Government inspections and tests are for the sole benefit of the Government and do not--

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (I) below.

D. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

E. The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

F. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

G. If the Contractor does not promptly replace or correct rejected work, the Government may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

H. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

I. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

16. Construction Stakes, Lines, and Grades

Include __X___ Delete_______

(a) Unless a Pay Item for Construction Staking is included in the Schedule of Items, the Government will set initial construction stakes establishing lines, slopes, and continuous control points, reference lines, and bench marks for other structures and improvements and will furnish the Contractor with all necessary information relating to lines, slopes, and grades.

(b) These stakes and control points shall constitute the field control from which the Contractor shall establish other necessary controls and execute the work. The Contractor shall furnish, without additional compensation, all additional stakes, all templates, batter boards, and other materials and supplies necessary for marking and maintaining points and lines established. If any construction control points have been destroyed or displaced or are erroneous, the Contractor shall promptly notify the Contracting Officer.

(c) The Contractor is responsible for the preservation of all stakes and control points. The cost of replacing them will be charged to the Contractor when destroyed due to Contractor's negligence or operation.

(d) In the case of alterations which involve any changes in construction staking, the Contractor shall cooperate with the Contracting Officer and facilitate the prompt re-establishment of the field control for the altered or adjusted work.

17. Contractor’s Use of Existing Roads

Include __X___ Delete_______ This clause or a SPS, or both? COR shall ensure there is no conflict.

The Contractor is authorized to use roads in the immediate construction project area for performance of work under this contract. The authorization is limited to roads necessary for direct access between the construction area and storage sites, disposal areas, and other work areas designated in the contract.

The roads authorized for use will be subject to the following general conditions:

(1) State laws governing traffic rules and equipment requirements on State and County Highways.

(2) Federal Regulations contained in 36 CFR 261.12. These regulations prohibit use in excess of State Codes for weight and size, damaging a road while using it, and blocking a road open to use by others.

The Contractor shall be responsible for and perform road maintenance commensurate with his use of Forest Service roads in the construction area.

18. AVAILABILITY AND USE OF UTILITY SERVICES (FAR 52.236-14) (APR 1984)

(a) The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. Unless otherwise provided in the contract, the amount of each utility service consumed shall be charged to or paid for by the Contractor at prevailing rates charged to the Government or, where the utility is produced by the Government, at reasonable rates determined by the Contracting Officer. The Contractor shall carefully conserve any utilities furnished without charge.

(b) The Contractor, at its expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

POTENTIAL SAFETY HAZARDS

STANDARD CLAUSE

CO TO MOVE TO SECTION H

(a) Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. This list shall not be deemed to be all-inclusive. The Contractor shall bear the sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals at the worksite.

(b) The following checked activities have been identified by the Government as potential safety hazards.

Confined space entry

Temporary excavation/deep trenching/slope stability

Tree falling

Fall hazard from work heights exceeding six feet

Blasting

Traffic control on high-volume and/or high-speed and/or limited visibility roads

Heavy equipment operation

Tree climbing and/or tower climbing

28. Emergency Response (AGAR 452.236-77) (NOV 1996)

(a) Contractor’s Responsibility for Fire Fighting. (1) The Contractor, under the provisions of FAR clause 52.236-9, Protection of existing vegetation, structures, equipment, utilities, and improvements, shall immediately extinguish all fires on the work site other than those fires in use as a part of the work. (2) The Contractor may be held liable for all damages and for all costs incurred by the Government for labor, subsistence, equipment, supplies, and transportation deemed necessary to control or suppress a fire set or caused by the Contactor or the Contractor’s agents or employees.

(b) Contractor’s Responsibility for Notification in Case of Fire. The Contractor shall immediately notify the Government of any fires sighted on or in the vicinity of the work site.

(c) Contractor’s Responsibility for Responding to Emergencies. When directed by the Contracting Officer, the contractor shall allow the Government to temporarily use employees and equipment from the work site for emergency work (anticipated to be restricted to fire fighting). An equitable adjustment for the temporary use of employees and equipment will be made under the Changes clause, FAR 52.243-4.

(NOTE: See Fire Plan Requirements referenced in the attachments.)

29. Suspensions for Other Than Government’s Convenience

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) Weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include but not be limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to become muddy or unsuitable; or (2) Failure of the Contractor to comply with Specifications such as but not limited to placement of frozen material in fills, placing of asphalts at temperatures lower than those specified, performing work prior to prerequisite approvals, operating equipment not meeting fire requirements, or when conditions exist which do not meet safety requirements. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by his/her operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for equitable adjustment.

30. Order of Precedence --Construction

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

52.204-71 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR EMPLOYEES (MAR 2006)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 3800 series.

AGAR Advisory No. 81, Page 4 of 7

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage this activity and to maintain a list of employees eligible for a USDA PIV ID Badge required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA PIV ID Badge. Failure to maintain a sufficient workforce of employees eligible for a USDA PIV ID Badge may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is the contracting officer representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from * (hours and days) to * (hours and days) at * (office address for registration). The Government shall notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration.

(End of clause)

*Contracting Officer shall insert the appropriate information.

Alternate I: Pending issuance of USDA Directives 3800 series, replace paragraph (a) of 452.204-71 with the following paragraph (a):

(a) Before an employee may begin work on this contract, each employee must, as directed by the PIV Sponsor:

1. Complete either a SF-85, Questionnaire for Nonsensitive Positions, SF-85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National Security Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-306, Declaration for Federal Employment. The current versions of forms SF-85, SF-85P, and SF-86 carry Office of Management and Budget (OMB) control number 3206-0005. Form OF-306 has OMB control number 3206-0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf; or http://www.opm.gov/forms/pdf_fill/sf85p.pdf; or http://www.opm.gov/forms/pdf_fill/sf86.pdf; and AGAR Advisory No. 81, Page 5 of 7 http://www.opm.gov/forms/pdf_fill/of0306.pdf.

2. Complete a Fair Credit Reporting Release, and 2 FD-258, Fingerprint Charts. The Fair Credit Reporting Release is located at: http://www.usda.gov/da/pdsd/Web-Fair.htm. The FD-258, Fingerprint Charts, may be obtained by contract companies (not individuals) by faxing a request to US Investigations Services at 724-794-0012 Attn: Michelle Pennington. Include the requestor’s name, mailing address, and number of FD-258, Fingerprint Charts requested. Questions regarding fingerprint charts may be addressed to michelle.pennington@opm.gov. Contractor employees’ fingerprints shall be taken by a Federal security office, or Federal, State, municipal, or local law enforcement agency.

3. The contractor’s employee must appear in person in front of the PIV Sponsor or his or her designee with the completed forms and 2 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I-9, Employment Eligibility Verification, List A and B. The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf. At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State Picture ID card shall present that document as one identity source document before presenting other State or Federal government-issued picture ID cards. This shall be done before or at the time the contract employee begins work under the contract.

4. Receive a finding that no potentially disqualifying information is listed on the above noted forms.

Section J: List of Documents, Exhibits, and Other Attachments

32. Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions (FAR 52.211-3) (JUN 1988)

Review the following to determine which are needed. The list includes the most commonly used specs. Delete what is not needed and add what is needed for each particular project.

The specifications cited in this solicitation may be obtained from:

6666 W. Quincy Avenue Denver CO 80235 303.794.7711

NSF International PO Box 130140 Ann Arbor MI 48113-0140

800.NSF.MARK

P.O. Box C700 100 Bar Harbor Drive West Conshohocken, PA 19428-2959 610.832.9585

Public Affairs Office, Room 3647 200 Constitution Avenue Washington DC 20210 202.693.1999

The request should identify the solicitation number and the specification requested by date, title, and number, as cited in the solicitation.

33. List of Attachments

The following attachments are made a part of this solicitation and any resultant contract.

Complete the following list and determine fire precautionary requirements.

PLAN VIEW

ELEVATION VIEWS

EXISTING CONDITIONS

EXISTING CONDITIONS

REVISED

(Attached by Contracting Officer)

Section K, Representations, Certifications, and Other Statements of Offerors or …

35. Government Employees, Former USDA Employees, and USDA Retirees

The offeror/quoter represents and certifies that--

Section L: Instructions, Conditions, and Notices to Offerors

36. Technical Proposal Instructions CORs edit the following information in its entirety to meet your specific need:

(a) General Instructions. Proposals submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below:

(1) Proposals shall be submitted in two parts - a technical proposal and a price proposal. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of the other. The price proposal shall be submitted with the solicitation forms, no breakdown of the unit price is required. The technical proposal must not contain reference to cost.

(2) Offerors are cautioned that sufficient and detailed information must be presented in their technical proposals to enable the Government to evaluate their proposals fully in accordance with the evaluation and award criteria contained herein. The Government is not obligated to ask for additional information and in the absence of appropriate information, the proposal will be rated deficient.

(b) Technical Proposal.

1. Relevant Past Performance – Offerors shall submit past performance information for their firm and any proposed major subcontractors performing more than 20% of the work. Performance information may be obtained from references provided.

The offeror shall submit a list of all relevant projects completed during the past three years and all contracts and subcontracts in progress. The list should include, but is not limited to, contracts and subcontracts similar in nature and complexity to that required by this solicitation. Include contracts with the Federal Government, agencies of state, and local governments, and commercial customers. Offerors that are newly formed entities, without prior contracts as an entity, should list contracts and subcontracts completed by all personnel deemed vital to successful performance. Firms with no experience in the type of work described may show: similar type projects which demonstrate their ability to perform in a timely manner, experience, and past performance of their employees, or their work as a subcontractor. Note to COs – Do not include the highlighted area if evaluating on ‘relevant’ past performance.

Include the following information for each contract/subcontract:

The offeror may provide information on problems encountered on the contracts and subcontracts listed and the corrective actions taken to resolve those problems. The Government may obtain information from existing contract files. Because discussions may not be held, the offeror may refute any problems in the original offer.

Note: If the contractor does not provide past performance information, or indicate a lack of Past Performance with its offer, the Contracting Officer need not pursue further information if it is clear that the offeror’s price is not competitive.

The Office of Management and Budget (OMB) has authorized Federal agencies to collect past performance information under OMB clearance number 9000-0142.

(c) Price: A firm’s completion and submission of Standard Form 18 and Section B’s Schedule of Items constitutes the fulfillment of the Government’s price proposal requirements under this solicitation.

Section M: Evaluation Factors for Award

37. Evaluations of Quotes

The Government will issue an order as a result of this Request for Quotations to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price, relevant past performance and benefit to local community considered. The Government is not obligated to request additional information and in the absence of appropriate information, the Government may rely on personal knowledge of the firm.

Quoters with no record of past performance will receive a neutral rating for past performance.

The Government may, issue orders to other than the lowest quote, waive minor informalities or irregularities in quotes received, or elect to not award at all. If necessary, the Government may conduct discussions with any or all quoters. The Government may issue an order on the basis of quotes as received, without entering into discussions with any quoters. Therefore, each initial quote should contain the quoter's best terms.

Each offeror will be evaluated on their performance under existing and prior contracts of a similar nature. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The Government may contact references beyond those identified by the quoter to obtain additional information for use in both the responsibility determination and in further evaluation of the quoter's past performance.