amendment_02-final.pdf

(x)

AG-0261-S-17-0010

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

BOISE ID 83709-1663

1249 S VINNELL WAY STE 200

ATTN DIANA EARLY

SW IDAHO-NEVADA ACQUISITION CENTER

03/07/2017000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/31/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Refer to AG-0261-S-17-0010, Seedling Shipment Blanket Purchase Agreement, Lucky Peak

Nursery, Boise National Forest, and amend as follows:

1. Extend due date to March 10, 2017 by 11:00am

2. Incorporate FAR Clause 52.216-2, Economic Price Adjustment-Standard Supplies (Jan 1997)

3. See attached new Statement of Work, which includes requirement clarification

Period of Performance: 03/20/2017 to 02/28/2018

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DIANA J. EARLY

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Schedule of Items

Amendment 02

Items Unit Price

BASE YEAR 3/1/17-2/29/18

Base Round-Trip Shipment Miles $

Base Overnight Cost, when required Night $

OPTION YEAR 1 3/1/18-2/29/19

Option Year 1 Round-Trip Shipment Miles $

Option Year 1 Base Overnight Cost, when required

Night $

OPTION YEAR 1 3/1/19-2/29/20

Option Year 2 Round-Trip Shipment Miles $

Option Year 2 Base Overnight Cost, when required

Night $

• EPA Adjustment Based on 6 MPG

• Base Year Fuel Cost based on $2.516/gal

• See Example EPA Worksheet, Page

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 2 of 10

The purpose of this amendment is to clarify several questions the US Forest Service had with the solicitation and to extend the date time till March 10, 2017 at 11:00 am MT.

1) Semi-truck and Driver are required to haul US Forest Service-owned Refrigerated Trailer.

2) Driver is required to monitor reefer trailer inside temperature.

3) The US Forest Service requires the Commercial going Mileage Rate.

4) Overnight cost if the truck driver runs out of DOT allowed hours (FS delivery/return exceeds 10 hours). There will be both day trips and overnight trips depending on delivery location.

5) As per the questions on this section below:

The US Energy Information Administration Fuel Index Pricing Guide (EIA) was unintentionally stated in this BPA. The US Forest Service will allow a Once a Year Mileage increase or decrease depending on the fuel market. Cost Per Gallon is required to change Plus or Minus 10%. If the cost per gallon is not greater than 10% the CO will NOT generate a Modification to the agreements. Mileage Rate change shall be submitted by the Vendor to the Contacting Officer no later than February 1 of each year this BPA is in place.

If the Contracting Officer agrees there is over a 10% change in cost of fuel per gallon, the new mileage rate will go in effect March 1 of each year this BPA is in place. Base line cost per gallon of Diesel as of January 30, 2017 was $2.516 per gallon.

6) This equitable adjustment clause is added to the BPA to allow the Contracting Officer to adjust the mileage rate as needed.

52.216-2 -- Economic Price Adjustment -- Standard Supplies (Jan 1997)

(a) The Contractor warrants that the unit price stated in the Schedule for Mileage Rate is not in excess of the Contractor’s applicable established price in effect on the contract date for like quantities of the same item.

The term “unit price” excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term “established price” means a price that

(1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the Contractor.

(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor’s established price, and this contract shall be modified accordingly.

(c) If the Contractor’s applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor’s written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price.

(2) The increased contract unit price shall be effective --

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 3 of 10

(i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the Contracting Officer receives the request.

(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause.

(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the Contractor’s written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.

(End of Clause)

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 4 of 10

Complete Statement of Work

The objective of this Blanket Purchase Agreement (BPA) is to set up multiple Seedling Transportation BPA’s to ship live seedlings to our various locations. Lucky Peak Nursery, Boise National Forest has recurring needs at multiple locations for seedlings to be delivered. The successful bidder will depart Boise and deliver a shipment of seedlings in a government-supplied refrigerated van. The R04 Boise Contracting Office intends to award multiple Blanket Purchase Agreements (BPAs) from this solicitation.

As needed, transportation will be acquired by placing calls against a BPA. The contractor is responsible for delivering live tree seedlings to various locations by the time and date given at time of order. Each order becomes a binding contract at acceptance of the order by telephone or email or failure to reject the order within two (2) days.

1) Semi-truck and Driver are required to haul US Forest Service-owned Refrigerated Trailer.

2) Driver is required to monitor reefer trailer inside temperature and not let fuel get below ¼ tank. If refer trailer runs out of fuel it is on the driver to fix.

3) The US Forest Service requires the Commercial going Mileage Rate.

4) Overnight cost if the truck driver runs out of DOT allowed hours. There will be both day trips and overnight trips depending on delivery location.

5) As per the questions on this section below:

The US Energy Information Administration Fuel Index Pricing Guide (EIA) was unintentionally stated in this BPA. The US Forest Service will allow a Once a Year Mileage increase or decrease depending on the fuel market. Cost per Gallon is required to change Plus or Minus 10% as per FAR 52.216-2 stated below. If the cost per gallon is not greater than 10% the CO will NOT generate a Modification to the agreements.

Mileage Rate change shall be submitted by the vendor to the Contacting Officer no later than February 1 of each year this BPA is in place. If the Contracting Officer agrees there is over a 10% change in cost of fuel per gallon, the new mileage rate will go in effect March 1 of each year this BPA is in place. Base line cost per gallon of Diesel as of January 30, 2017 was $2.516 per gallon.

This equitable adjustment clause is added to the BPA to allow the Contracting Officer to adjust the mileage rate as needed.

Description of Work Contractor shall furnish all necessary labor, licenses, insurances, supervision, semi-tractor, fuel, materials, and supplies necessary to provide multiple deliveries of native tree and shrub seedlings to various locations in the western US. The delivery locations could be located within/but not limited to the following states: Washington, Oregon, California, Idaho, Nevada, Colorado, New Mexico, Arizona, and Wyoming.

All shipments would originate from the USDA Forest Service Lucky Peak Nursery, 15169 E Highway 21, Boise, Idaho 83716. All quotes are subject to the attached specifications, wage rates, and terms and conditions.

Only Government officials can authorize the expenditure of government funds, the Contractor must have approval from the Government before any emergency repairs to Government-owned equipment are initiated.

Contractor will be required to travel on all types of roads to make the deliveries. However, travel will not be required during conditions that the driver considers unsafe for the operator or equipment.

Mileage is to be recorded on a receipt document and presented to Government officials upon return to Lucky Peak Nursery.

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 5 of 10

Contractor will be given a document packet and be responsible for securing receipt signature on the appropriate document from the Government official at the delivery point for the seedling shipment, and return with the intact document packet. On loads that have more than one delivery site, the Contractor will be responsible for securing the load, to prevent shifting, between deliveries.

Refrigerated van temperature will be set by the LPN by the Government. The Contractor will be responsible for the proper operation of the refrigeration unit and maintaining the property temperature within the van.

Any malfunction of the refrigerator unit will be reported to the Nursery Manager immediately.

The Contractor will be liable for the value of the tree seedlings if during transportation the seedlings become overheated 10 degrees above the preset temperature due to negligence in maintaining proper temperature or acquiring necessary repairs. Value of a full load of tree seedlings is approximately $100,000.

Contractor Furnished The driver(s) provided by the Contractor mush a have a current and valid CDL, and must operate tractor and trailer in a safe and lawful manner. The Contractor is liable for all repair/replacement costs related to misuse of Government-provided equipment, supplies, and material. The replacement value of the 40’ is $45,000;

and a full load of seedlings is $100,000. Contractor MUST show proof of insurance at time of award.

Contractor furnishes all operating supplies, including fuel, to pull 40’ refrigerated van. The Contractor will be responsible for returning the Government-furnished van, documents, and supplies to the LPN after each delivery and at a time convenient to the Government.

Government Furnished Property The Government will furnish a fully-functioning forty (40) foot refrigerated van, metal stacking pallets, metal rollers, seedlings, and electronic data loggers. The Government will be responsible for the costs of emergency repairs to the refrigerated van related to normal wear-and-tear. The Government will be responsible for loading and unloading the seedlings. Only Government furnished items will be authorized to be transported in the Government furnished refrigerated van. The Government will provide training on the proper operation of the refrigeration unit.

Delivery Locations and Time All locations and dates are for example only and deliveries will depend on orders, the weather and conditions at the destination. The Lucky Peak Nursery Management (henceforth to be referenced as “Government”) will notify the Contractor of the required delivery location, time and date at least four (4) days but infrequently could be two (2) days prior to that date. The Contractor will provide the Government with the loading date and time at the LPN. If, during shipment, it becomes apparent that the estimated time of arrival (ETA) at the shipping destination is going to very more than one hour the Contractor will notify the contact person at the destination. All appropriate documents (bill-of-lading, destination addresses, contacts, and telephone numbers, etc.) will be provided to the Contractor by the Government at load-out.

All loading and unloading of tree seedlings shall be done during regular local working hours, unless otherwise mutually agreed upon in advance. No tree seedlings will be loaded or unloaded without a Government or Government authorized receiving officer present.

Possible locations and dates for period March 2017 thru September 2017

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 6 of 10

Agency Destination* Est. Date** Load s

Miles/Load**

* Miles ***

Coronado NF Safford, AZ 85546 March 2017 1 2200 2200 Kaibab NF Fredonia, AZ 86022 March 2017 1 1300 1300 Ashley NF Vernal, UT 84078 March 2017 1 1022 1022 Dixie NF Escalante, UT 84726 March 2017 1 1300 1300 Manti-LaSal NF Moab, UT 84532 March 2017 1 1144 1144 Rio Grande NF Monte Vista, CO 81144 March 2017 1 1700 1700

White River NF Glenwood Springs, CO- 81602 March 2017 1 1400 1400

White River NF Dillon, CO 80498 March 2017 1 1600 1600 Apache-Sitgreaves NF Lakeside, AZ 85929 March 2017 3 1900 5700 Uinta Wasatch Cache NF Kamas, UT 84036 June 2017 1 746 746 Apache-Sitgreaves NF Alpine, AZ 85920 July, 2017 1 2000 2000

San Juan NF Durango, CO 81301 September 2017 1 1500 1500

* Destinations may change depending on the number of orders received.

** Actual delivery date will be determined according to weather and planting conditions.

*** All mileage is estimated and may change as the destinations change

Some loads may be combined, decreasing the total number of miles. Bidders should carefully review specifications.

Payment will be made after receipt of a proper invoice from the Contractor at the contract price for round-trip miles driven and goods accepted by the Government.

Government reserves the right to cancel all or part of the deliveries and pay for the actual miles driven.

PLACING ORDERS AGAINST THE BPA:

Phone or email orders will be placed against this agreement. Authorized users will place orders and provide the following information to the appropriate vendor. Both US Forest Service Authorized users and the vendor are required to maintain a log.

Payment will be done monthly in the Invoice Platform Process system (IPP) for Electronic Fund Transfer (EFT) or Third party payment (Government Purchase Card) as determined by the Contracting Officer.

EFT takes about 20 days after invoice inputted/approved.

The TOTAL ordering capacity of ALL BPAs issued shall not exceed $150,000. Each BPA shall be valid for up to a period of one year or until the total dollar amount of ALL calls issued under ALL BPAs reaches $150,000, whichever comes first.

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 7 of 10

Offeror’s submitted prices should refer to the Schedule of Items. Prices submitted shall remain in effect for one full year from date of award following the National Fuel Index Pricing guide.

In order for a BPA to be awarded to a Contractor, the Contractor shall have a current DUNSs number and be current in the System of Award Management (SAM) system https://www.sam.gov. if you do not have a DUNs number or current in the SAM system, the Idaho PTAC will help you through this at no charge.

https://idahosbdc.org/specialized-services/government-contracting-ptac/

General Requirements

All equipment must meet or exceed all applicable Idaho DOT, OSHA and/or MSHA safety requirements.

All questions must be in writing by email to dearly@fs.fed.us and must be received by the Contracting Officer no later than February 7, 2017 at 12:00/noon.

Solicitation Number AG-0261-S-17-0010 is issued as a Request for Quote (RFQ) and is being advertised as Small Business set aside. The award will be a Firm Fixed Price Blanket Purchase Agreement. Solicitation closes February 15, 2017 at 12:00/noon MS. Award date is expected to be on or around February 15, 2017. The solicitation document and incorporated provisions and clauses are those in effect through FAC 95 2017. The NAICS code assigned to this project is 484121: General Freight Trucking, Long-Distance, size standard $27.5 Million.

EXTENT OF OBLIGATION – The Government is obligated only to the extent of authorized purchases actually made under this BPA by authorized individuals. Funds are obligated when an authorized BPA Order is placed pursuant to this BPA. Each authorized purchaser is obligated only to the extent of the obligation of the issued BPA order that is actually placed under this BPA.

PURCHASE LIMITATIONS -Individual orders under this BPA shall not exceed the simplified acquisition threshold.

DELIVERY TICKETS - All completed call orders under this agreement shall be accompanied by delivery tickets or sales slip that shall contain the following minimum information: a. Name of Contractor; b. BPA number; c. Date of order; d. Invoice number; e. Miles Driven; f. Overnight Costs; g. Date and location of tree seedlings delivered.

INVOICES – A summary invoice shall be submitted to both the Contracting Officer and the IPP system at least monthly or upon expiration of this BPA for all deliveries made during each billing period. Copies of individual delivery tickets issued during each billing period are required support for each invoice.

POINT OF CONTACT – The BPA Point of Contact is Diana J Early, 208-373-4134 or email at dearly@fs.fed.us

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 8 of 10 https://www.sam.gov/ mailto:dearly@fs.fed.us mailto:dearly@fs.fed.us

ORDER OFFICIALS – USFS, Contracting Officers, Boise Office Matt Morris 208-373-4166 Diana Early 208-373-4134 Tanya Spanfellner 208-373-4130 Chad Bullock 208-373-4128 Donna Bixler 208-373-4133 Max Chavez 208-373-4252 Justin Holloway 208-373-4186 Vicki Keen 208-373-4123 Kelly DeMasters 208-343-1977

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 9 of 10

SAMPLE EPA WORKSHEET

Last week price in January, 2017

2016 2.02 2017 2.526

Example 2016 to 2017

2.53 2018

- 2019

2.02 2017

2.53 2018

- minus

Total 0.51 equals total x .9

1.82 equals total x 1.1

2.22

If the new rate is less than

1.82 or greater than 2.22 then a price adjustment is allowed

Price increase/decrease per gallon 0.51

MPG 6 6 6 divide

0.08

For the example, 2016 price was $2.02 and 2017 was $2.53 with a difference of $.51 per gallon. The $2.53 is above the 10% increase in price calculated at $2.22, therefore an adjustment is authorized. Take the $.51 and divide it by 6 (mpg) to come up with an increase of $.08 per mile. The results from option year 1 and 2 will be added to the rates provided for option year 1 and 2 respectively.

AG-0261-S-17-0010 SEEDLING SHIPPING, LPN Amendment 02 Page 10 of 10