Responses_to_Questions_v.2.pdf

W:\A Kay\AG-024B-S-15-0033 Video Series – Questions & Answers Tuesday, September 15, 2015 – I will not accept any more questions and answers after today.

Q # Page No.

Paragraph Ref/Sentence

Question/Comment Government Response RFQ Change

001 2 rfp states that the delivery of the video program is 30 days after the award, project commencing the day of the award. P. 6 indicates that the script development schedule of least 3 weeks, but describes no other deliverable milestones. That leaves a week and half for casting, set construction/shooting/post production editing/Spanish translation/Subtitle files and reviews/revisions of all production milestones -- is this correct?

No, there will be an amendment to the contract to change the period of performance.

YES

002 4 Period of Performance base period of performance is 30 days from the contract start date. Is the full project to be scripted, produced, shot and edited within 30 days?

No, there will be an amendment to the contract to change the period of performance.

YES

003 Is expected delivery within 30 days of contract award.

No, that will be changed in SOW to 90 days.

YES

004 4 Period of Performance

Section 4 lists the period of performance at 30 days from the contract start date. Subsequently, section 5 specifically lists 2 deliverables that include the draft script and a revised script that are due within 3 weeks after the initial meeting or coordination call.

The 30 days, therefore, seems to allow 3 weeks for script development and then 1 week for the entire production. Is it the government’s intention a 15-minute video be completed within 30 days

No, there will be an amendment to the contract to change the period of performance.

YES

005 3 asks for pricing for one video and then states:

"several different videos may be requested based on the series requirement." By this do you mean that the 15 minute video should consist of a series of shorter stand-alone chapters? It would be helpful to have some detail on how many other videos (chapters) are expected and if they require different locations.

The Government anticipates more videos in the future with that in mind there will be a modification to the CLIN to include an option line item for future development of short videos.

YES

006 Is one 15 minute video anticipated, or serveral short videos, not to exceed 15 minutes?

The intent is to have a series ultimately.

Yes

007 3 Page 5 lists the task of capturing interviews. Does that mean the contractor will film interviews with Forest Service employees at their work locations? If so, can you tell me where the filming will take place?

That language is included in case there is a need for interviews. Time, place and personnel would be determined if necessary and a CLIN will be added to include any Travel associated with this effort.

YES

008 4 2 Project Description

The Welcome to the Forest Service set is green screen studio; other scenes may also be green screen or natural setting." Is the green screen studio to be provided by the Contractor? Does the green screen shooting need to be completed in Boise, ID?

If there is a need for green screen shooting the location could be anywhere nationally.

Cost for travel would be covered under the Travel CLIN.

YES

009 4/5 Can you please describe what you mean by "green screen set" and "virtual set": do you mean something like newscaster's sets with a desk in front and green screen and different backgrounds matted in?

That could be part of the product that is developed. It could be the Firefighters with backgrounds of the dangerous work they perform.

NO

010 5 2. Project Description

"The proposal should include filming location(s) and any associated travel costs." Are filming locations required to be in the Boise, ID, area?

I don’t forsee any in Boise but that is a possibility. More likely the locations would revolve around the fire training centers.

NO

011 is there a place of performance associated with the Solicitation?

No, the intent is to state National for place of performance.

YES

012 5 how many locations (other than the green screen set) are envisioned and where might they be located?

That is unknown at this time. NO

013 5 Are Forest Service personnel required for on-screen talent, or can we use actors? If non- Forest Service, would Forest Service uniforms be required?

The first file intent for this series is an Introduction to the Forest Service for the Wildland Firefighter. There may be emphasis placed on their Personal Protective Equipment

(PPE)

014 5 are the Forest Service clips HD? Unknown at this time. NO

015 5 is the Forest Service providing the actual scripts, or is the contractor to write scripts based on content and guidelines provided by the Forest Service?

The scripts will be collaboration between the Forest Service and the contractor.

NO

016 9 Samples: can these be submitted electronically as Vimeo links or do they have to be on DVD (or both)?

Samples can be delivered electronically

NO

017 11 "Offers are due no later than, the date listed in box 8 of the SF1449. Offers may be submitted via email at ksteffey@fs.fed.us -no hard copies are required." However, on the same page under "Factor 2 - Experience," the solicitation states, "Offeror shall submit at least three (3) projects similar to the deliverables described in the SOW on a DVD." Is it possible to submit work samples electronically, via web links to Vimeo or YouTube?

There will be an amendment to the solicitation to clarify the evaluation submittal material.

YES

018 11 Factor 2 - Experience" the solicitation states, "One submission must be in Spanish." Is this correct? Nowhere in the solicitation does it reference that these videos are to be completed in the Spanish language.

No that will be a requirement;

there will be an amendment to the solicitation to clarify the evaluation submittal material.

YES

019 12 please confirm that if we have an up-to-date SAM annual certification that we DO NOT need to fill in any blanks except (b) -- certifying that the SAM information is correct?

I will concede and make an amendment to that title section with a statement that states something to that effect.

YES

020 Is this a new requirement? Yes

021 Is there an incumbent? No mailto:ksteffey@fs.fed.us

022 May the contractor produce the entire video in studio and can that studio be at the contractor’s facility in CONUS?

Yes, that may be a possibility. NO

023 Will any in person meetings be required: for example if story and project meetings can take place via teleconference travel may not be required.

Yes, that may be a possibility. NO

024 Please describe the content of the video: for example will the narrator provide information regarding policies or will the video be required to show actual steps employees must take? Such as security access, etc.

The first series will be a type of New Employee Orientation, with a focus on Welcome to the Forest Service for the Wildland Firefighter.

NO

025 Is the contractor responsible for the script? What input will the government provide?

The Government will approve or disapprove any script or content that the contractor may develop.

NO

026 Section 3 General Contract Requirements

What interviews does the government anticipate? That will be developed based on collaboration between the Contractor and the Government.

NO

027 Will the Government provide photos or b-roll to be used in the video?

Unknown NO

028 Will the Contractor be required to source any stock footage?

Unknown NO

029 Do you anticipate that the filming for outside locations will be in the Boise area given that your office is located there or will video submissions of proposed natural scenes for approval be acceptable?

That is a possibility. NO

030 Under task orders, it references "coordination meeting attendance and script development." Will this be in the Boise office location or another location? Also, could this coordination be in the form of a teleconference meeting?

This could be virtual, or on site. YES, there will be a change to the solicitation to take into consideration that this is more of a task order contract.