AG0120S140006_HeliBoatEU_fnl.pdf

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 1

REQUEST FOR PROPOSALS

Solicitation No: AG-0120-S-14-0006

PROJECT NAME: Exclusive Use Boat and Light Helicopter

ISSUING OFFICE:

US Forest Service, Region 10 AQM Chugach National Forest, 161 East 1st Avenue, Door 8

Anchorage AK 99501 Phone (907) 743-9531 – Fax (907) 743-9492

Proposal Due Date:

01 Sep 2014 by 10am AK time

QUICK INDEX

SECTION A - Solicitation/Contract/Order for Commercial Items

SECTION B – Schedule of Items

SECTION C – Description/Specifications/ Work Statement

SECTION D - Contract Clauses

SECTION E – Solicitation Provisions

PROPOSAL REMINDERS

Submit printed copy of proposal to the address listed on the enclosed SF 1449.

Before submission, please review the following:

Have you rechecked your figures?

Have you completed the Schedule of

Items?

Have you completed and signed the SF 1449, Solicitation / Contract / Order for Commercial Items?

Have you submitted all information required by Section E.1 Instructions to Offerors? This includes all information needed for Section E.2 Evaluation – Commercial Items.

Have you registered in the System for Award Management database and completed the electronic annual Representations and Certifications?

www.sam.gov

Pre-proposal conference scheduled for 12 Aug 2014. Reference E.5, AGAR 452.237-71 Pre-proposal conference for complete details.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 2

SECTION A SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

1. REQUISITION NUMBER PAGE

Offeror to complete blocks 12, 17, 23, 24, & 30 692134 1 of 169

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AG-0120-S-14-0006 30 July 2014

7. FOR SOLICITATION

a. NAME b. TELEPHONE (No Collect Calls) 8. OFFER DUE DATE/

LOCAL TIME

INFORMATION CALL Denise Murphy – denisemurphy@fs.fed.us

907-743-9531 01 Sep 2014/10 am

9. ISSUED BY (MAIL OFFERS TO) CODE 10. THIS ACQUISITION IS

UNRESTRICTED SET-ASIDE. 100% FOR

US Forest Service, R10 AQM SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE

WOMEN-OWNEDSMALL BUSINESS PROGRAM

Chugach National Forest HUBZONE SMALL BUSINESS EDWOSB

161 East 1 st Avenue, Door 8 SERVICE-DISABLED VETERAN-QWNED SMALL BUSINESS

Anchorage AK 99501 8(A)

NAICS: 481211

SIZE STANDARD: 1,500 employees

11. DELIVERY FOR FOB DESTINATION UNESS | 12. DISCOUNT TERMS

BLOCK IS MARKED |

SEE SCHEDULE |

| 13b. RATING

13a. THIS CONTRACT IS A RATED ORDER |_______________________________________________

DPAS (15 CFR 700) | 14. METHOD OF Solicitation

| RFQ IFB RFP

15. DELIVER TO: CODE 16. ADMINISTERED BY CODE

US Forest Service, R10 AQM

Forestry Sciences Laboratory

161 East 1 st Avenue, Door 8

Anchorage AK 99501

US Forest Service, R10 AQM

Chugach National Forest

161 East 1 st Avenue Door 8

Anchorage AK 99501

17a. CONTRACTOR/OFFEROR CAGE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

Reference C.48 for Payment Procedures.

TELEPHONE: TIN: 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER IS CHECKED: SEE ADDENDA

19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Exclusive use of boat and light helicopter

Pricing submitted in the Schedule of Items found in Section B.

In accordance with E.1 (8), Instructions to Offeror, all questions shall be submitted by 10 am, 18 Aug 14.

FAX PROPOSALS NOT ACCEPTED

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 and ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 AND ADDENDA ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ORIGINAL TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION (BLOCK 5), DATED

(BLOCK 30c) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212 mailto:denisemurphy@fs.fed.us

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 3

SECTION B – SCHEDULE OF ITEMS

EXCLUSIVE USE OF BOAT AND LIGHT HELICOPTER

Offerors shall submit prices for all items included in the price schedule. NOTE: Boat offering has three

(3) items. All three (3) shall be bid on. Helicopter offering also has two (2) items: project hourly and daily availability/specified flight rate. Both items shall be bid on; however, only one will be awarded.

ITEM B.1

One boat and helicopter fully operated, meeting the requirements of this schedule and the specifications for operations along the Alaska coast from Ketchikan area to Kodiak Island (or subsets within this area) during the periods shown below.

Base Year: 1 April 2015 – 31 March 2016

Base of operations is the boat.

Mandatory Availability Period for the boat is approximately 06/01/2015 thru 07/25/2015.

Mandatory Availability Period for the helicopter is approximately 06/01/2015 thru 07/26/2015.

BOAT OFFERING:

RATE PER GUARANTEED DAILY AVAILABILITY FOR MANDATORY EXCLUSIVE USE PERIOD

Daily Rate Total

1.

Daily rate per guaranteed day within the mandatory availability period.

Guar.

Day $_______ $_______

2.

Mobilization and demobilization costs (est. no. days and cost/day)

Based on starting in Ketchikan, AK and ending in Homer, AK. Only the actual of number of mobilization and demobilization days will be paid.

No. days Day $_______

Percentage of daily rate that pertains to boat fuel costs is _____________ percent. This rate will be used for an economic price adjustment (Section D5 (4)). Contractors shall not anticipate increased boat fuel costs for option years because the adjusted percentage will be used.

Boat Offered:

Name: _____________________________

Registration No. ________________________

HELICOPTER OFFERING RATE 1:

PROJECT HOURLY FLIGHT RATE PER GUARANTEED FLIGHT HOUR FOR MANDATORY

EXCLUSIVE USE PERIOD

Daily Rate Total

1.

Rate per guaranteed flight hour to include flight hours exceeding the guarantee, but within the mandatory availability period.

Guar.

HR $_______ $________

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 4

HELICOPTER OFFERING RATE 2

2. DAILY AVAILABLITY/SPECIFIED FLIGHT RATE PER GUARANTEED FLIGHT DAYS FOR

MANDATORY EXCLUSIVE USE PERIOD

Location: __ Coastal Alaska (approximately Ketchikan to Kodiak)

Mandatory Availability Period _06/01/2015 thru 07/26/2015

1. Availability Rate offered per day - 56 Days X $________ = $________

2. Specified Hourly Flight Rate

Estimate - 150 Hrs. X $___*____ = $________

*The Government will fill in based on the Flight Rate Chart in Exhibit 5.

3. Optional Use Period Flight Rate

(will not be used in the evaluation) Per Hour $________

Bidding on:

Make__________________________________

Model_________________________________

Series_________________________________

“N” Number______________

Equipped weight___________

NOTE: Offeror warrants that the price(s) offered do not include any contingency amount for anticipated increased costs of contract performance for which price adjustments are provided in the

Economic Price Adjustment clause (D.5).

Offers shall be required to furnish equipped weight Helicopter as proposed in the offer.

B.

[X ] ONE PILOT CREW [ ] TWO PILOT CREW

And

[X ] WITH RELIEF PILOT(S) [ ] WITHOUT RELIEF PILOT(S)

[ ] WITH RELIEF FUEL SERVICING [ ] WITHOUT RELIEF FUEL

VEHICLE DRIVER SERVICING VEHICLE DRIVER

[X ] WITH FULL-TIME MECHANIC, DESIGNATED/ALTERNATE BASE

[ ] WITH RELIEF MECHANIC [X ] WITHOUT RELIEF MECHANIC

[ ] GOVERNMENT PILOT

The bidder will allow a Government pilot to operate the aircraft and will provide the required hull insurance as specified in D.5

[ ] Yes [X ] No

COVERAGE

[X] SEVEN-DAY COVERAGE

C. 14 HOURS STANDBY PER DAY.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 5

D. RESERVED

E. STANDARD PER DIEM RATE (SPECIFIED) HR $ *______

*Rates as published in Federal Travel Regulations (Section C.44).

F. [X ] SEATING CAPACITY FOR ___5___ PASSENGERS

G. CAPABILITY OF

[ ] Hovering in ground effect (HIGE)

[X ] Hovering out of ground effect (HOGE) at 2500 feet pressure altitude and 10 C with [X ] non-jettisonable [ ] jettisonable payload of 1100 pounds, as determined by the Standard Interagency

Load calculation Method, using a Helicopter Load Calculation Form FS 5700-17 (See Exhibit 8) using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by the applicable fuel consumption rate published in Exhibit 5 and the appropriate Hover Ceiling Charts

(HIGE and/or HOGE as appropriate) from the approved Rotorcraft Flight Manual and as equipped per specifications in this contract. Fuel consumption will be calculated using the chart provided in Exhibit

5. No download need be applied for jettisonable loads.

[ ] Taking off, landing, and hovering in ground effect (HIGE) at feet pressure altitude and

C with a non-jettisonable load of pounds as determined by the Standard Interagency Load calculation Method, using a standard pilot weight of 200 pounds and fuel for one hour (01+00) as determined by the applicable fuel consumption rate published in Exhibit 5.

H. [X] Must be capable of maintaining 100 knots true air speed while equipped as prescribed in the contract (including any internal non-jettisonable loads) at the altitude, temperature, and payload specified in above.

I. Engine: [X ] Single turbine or [ ] Twin turbine

J. SPECIAL REQUIREMENTS (check those that apply)

[ ] Rappel capability

[ ] Litter kit with litter(s)

[ ] Wire cutters

[ x ] Over water specialized equipment (Refer to Exhibit 4 for over water equipment requirements)

[ ] Fixed suppressant/Retardant Delivery tank

[ ] Fixed suppressant/Retardant Delivery Tank with self-filling capability

Note: Tank must be manufactured with an opening that allows access to the cargo hook when the tank is attached; or if cargo hook is not accessible with the tank attached, tank must have a maximum five minute disconnect capability.

[ ] Suppressant/Retardant Mixing equipment

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 6

[ ] Variable capacity collapsible water bucket.

(Capable of being transported in cabin.)

[ ] Variable capacity collapsible water bucket, (Capable of being transported in cabin, or baggage compartment)

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 7

[ ] Additional VHF-FM aeronautical Transceiver (FM-2).

[ ] AFT cabin audio control system panels.

[ ] External PA.

[ ] VHF Navigation receiver with indicator (VOR).

[ ] GPS DATA CONNECTOR

[ ] ADDITIONAL GPS ANTENNA.

[X] INTERPHONE-ALL PASSENGERS.

[ ] ALTERNATIVE VHF-FM (FM-1) TRANSCEIVER (VOR)

[ X ] SATELLITE COMMUNICATIONS INTEGRATED WITH THE AIRCRAFT AUDIO

SYSTEM

[X] ADDITIONAL 760 CHANNEL VHF AM RADIO

[ ] VHF-FM PORTABLE RADIO (FOR FUEL SERVICING VEHICLE

[ ] GPS WITH SPECIAL REQUIREMENTS - SPECIFY

[ ] MINIMUM FUEL CAPACITY FOR 3.0 HOUR RANGE WITHOUT RESERVE

[X] AUTOMATIC ENGINE RE-IGNITION SYSTEM

[X] ENGINE AIR INTAKE FILTRATION SYSTEM (PARTICLE SEPARATOR IF AVAILABLE

FOR

MAKE AND MODEL)

[ ] CLOSED CIRCUIT FUELING SYSTEM

[ ] KIT FOR DISPOSAL OF FUEL DURING START-UP/SHUT DOWN

(i.e., EPA BELL KIT)

[ ] WIRING TO ACCOMODATE GOVERNMENT-FURNISHED CAROUSEL

[ ] REMOTE CARGO HOOK FOR LONG-LINE USE

[ ] CONTRACTOR-FURNISHED LONG-LINE

[ ] LONG-LINE (VERTICAL REFERENCE) QUALIFIED PILOT

[ ] CERTIFICATION FOR LEFT SEAT LONG-LINE OPERATION

[X] FAA-APPROVED HIGH VISIBILITY, PULSATING, FORWARD-FACING CONSPICUITY

LIGHTING (System or alteration of current system shall be FAA approved)

[ ] OPERATION IN COUNTRIES BORDERING CONTIGIOUS UNITED STATES MAY BE

REQUIRED

[X] OPERATIONS SPECIFICATIONS WILL BE COMPATIBLE WITH MAXIMUM SEATING

CAPACITY OF THE AIRCRAFT FURNISHED.

[ X ] TOUCHDOWN FOOTPRINT OF AIRCRAFT SHALL NOT EXCEED 20’ X 20’

[ x ] POP-OUT FLOATS (SEE SECTION C.4.D.17 FOR POP-OUT FLOAT STANDARDS)

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 8

B.1(2) Option year one – 1 April 2016 – 31 March 2017

Base of operations is the Boat.

Mandatory Availability Period for the boat is approximately 06/06/2016 thru _08/04/2016 Mandatory Availability Period for the helicopter is approximately 06/06/2015 thru 08/07/2015

Start date will be verified two (2) months before option is exercised.

RATE PER GUARANTEED DAILY AVAILABILITY FOR MANDATORY EXCLUSIVE USE

PERIOD

Daily Rate Total

1.

Daily rate per guaranteed day within the mandatory availability period.

Guar.

Day $_______ $_______

2.

Mobilization and demobilization costs (est. no. days and cost/day)

Based on starting in Ketchikan, AK and ending in Homer, AK. Only the actual of number of mobilization and demobilization days will be paid..

No.

days Day $_______

Percentage of daily rate that pertains to boat fuel costs is _____________ percent. This rate will be used for an economic price adjustment (Section D5 (4)). Contractors shall not anticipate increased boat fuel costs for option years because the adjusted percentage will be used

Boat Offered:

Name: _____________________________

Registration No. ________________________

HELICOPTER OFFERING RATE 1:

PROJECT HOURLY FLIGHT RATE PER GUARANTEED FLIGHT HOUR FOR MANDATORY

EXCLUSIVE USE PERIOD

Daily Rate Total

1.

Rate per guaranteed flight hour to include flight hours exceeding the guarantee, but within the mandatory availability period.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 9

HELICOPTER OFFERING RATE 2

2. DAILY AVAILABLITY/SPECIFIED FLIGHT RATE PER GUARANTEED FLIGHT DAYS FOR

MANDATORY EXCLUSIVE USE PERIOD.

Location: __ Coastal Alaska (approximately Ketchikan to Kodiak, AK)

Mandatory Availability Period _06/06/2016 thru 08/07/2016

1. Availability Rate offered per day - 63 Days X $________ = $________

Estimate - 165 Hrs. X $___*____ = $________

Bidding on:

Make__________________________________

Model_________________________________

Series_________________________________

“N” Number______________

Equipped weight___________

NOTE: Offeror warrants that the price(s) offered do not include any contingency amount for anticipated increased costs of contract performance for which price adjustments are provided in the

Economic Price Adjustment clause (D.5).

Offers shall be required to furnish equipped weight Helicopter as proposed in the offer.

B. Same as Base Year

C. Same as Base Year

D. Same as Base Year

E. Same as Base Year

F. Same as Base Year

G. CAPABILITY OF: Same as Base Year

H. Same as Base Year

I. Same as Base Year

J. SPECIAL REQUIREMENTS: Same as Base Year

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 10

B.1(3) Option year two – 1 April 2017 – 31 March 2018

Base of operation is the Boat

Mandatory Availability Period for the boat is approximately 06/05/2017 thru _07/26/2017 Mandatory Availability Period for the helicopter is approximately 06/05/2017 thru 08/09/2017

Start date will be verified two (2) months before option is exercised.

Daily Rate Total

1.

Daily rate per guaranteed day within the mandatory availability period.

Guar.

Day $_______ $________

2.

Mobilization and demobilization costs (est. no. days and cost/day)

Based on starting in Ketchikan, AK and ending in Homer, AK.

Only the actual of number of mobilization and demobilization days will be paid..

No. days Day $_______

Percentage of daily rate that pertains to boat fuel costs is _____________ percent. This rate will be used for an economic price adjustment (Section D5 (4)). Contractors shall not anticipate increased boat fuel costs for option years because the adjusted percentage will be used

HELICOPTER OFFERING #1

Daily Rate Total

1.

Rate per guaranteed flight hour to include flight hours exceeding the guarantee, but within the mandatory availability period.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 11

HELICOPTER OFFERING RATE #2

2. DAILY AVAILABILITY/SPECIFIED FLIGHT RATE PER GUARANTEED FLIGHT DAYS

FOR MANDATORY EXCLUSIVE USE PERIOD

Mandatory Availability Period _06/05/2017 thru _08/09/2017

1. Availability Rate offered per day 66 Days X $________ = $________

Estimate - 170 Hrs. X $___*____ = $________

Bidding on:

Make__________________________________

Model_________________________________

Series_________________________________

“N” Number______________

Equipped weight___________

NOTE: Offeror warrants that the price(s) offered do not include any contingency amount for anticipated increased costs of contract performance for which price adjustments are provided in the

Economic Price Adjustment clause (D.5).

Offers shall be required to furnish equipped weight Helicopter as proposed in the offer.

B. Same as Base Year

C. Same as Base Year

D. Same as Base Year

E. Same as Base Year

F. Same as Base Year

G. CAPABILITY OF: Same as Base Year

H. Same as Base Year

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 12

B.1(4) Option year three – 11 April 2018 – 31 March 2019

Base of operations is the Boat.

Mandatory Availability Period for the boat is approximately 06/04/2018 thru _07/30/2018 Mandatory Availability Period for the helicopter is approximately 06/04/2018 thru 08/03/2018

Start date will be verified two (2) months before option is exercised

Daily Rate Total

1.

Daily rate per guaranteed day within the mandatory availability period.

Guar.

Day $_______ $_______

2.

Mobilization and demobilization costs (est. no. days and cost/day)

Based on starting in Ketchikan, AK and ending in Homer, AK. Only the actual of number of mobilization and demobilization days will be paid..

No.

days Day $_______

Percentage of daily rate that pertains to boat fuel costs is _____________ percent. This rate will be used for an economic price adjustment (Section D5 (4)). Contractors shall not anticipate increased boat fuel costs for option years because the adjusted percentage will be use

HELICOPTER OFFERING #1:

Daily Rate Total

1.

Rate per guaranteed flight hour to include flight hours exceeding the guarantee, but within the mandatory availability period.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 13

HELICOPTER OFFERING #2:

2. DAILY AVAILABILITY/SPECIFIED FLIGHT RATE PER GUARANTEED FLIGHT DAYS

FOR MANDATORY EXCLUSIVE USE PERIOD

Mandatory Availability Period _ 06/04/2018 thru _08/03/2018

1. Availability Rate offered per day - 61Days X $________ = $________

Bidding on:

Make__________________________________

Model_________________________________

Series_________________________________

“N” Number______________

Equipped weight___________

NOTE: Offeror warrants that the price(s) offered do not include any contingency amount for anticipated increased costs of contract performance for which price adjustments are provided in the

Economic Price Adjustment clause (D.5).

Offers shall be required to furnish equipped weight Helicopter as proposed in the offer.

B. Same as Base Year

C. Same as Base Year

D. Same as Base Year

E. Same as Base Year

F. Same as Base Year

G. CAPABILITY OF: Same as Base Year

H. Same as Base Year

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 14

B.1(5) Option year four – 1 April 2019 – 31 March 2020

Base of operation is the boat.

Mandatory Availability Period for the boat is approximately 06/03/2019 thru _07/19/2019 Mandatory Availability Period for the helicopter is approximately 06/03/2019 thru 08/02/2019

Start date will be verified two (2) months before option is exercised

Daily Rate Total

1.

Daily rate per guaranteed day within the mandatory availability period.

Guar.

Day $_______ $_______

2.

Mobilization and demobilization costs (est. no. days and cost/day)

Based on starting in Ketchikan, AK and ending in Homer, AK. Only the actual of number of mobilization and demobilization days will be paid.

No. days Day $_______

Percentage of daily rate that pertains to boat fuel costs is _____________ percent. This rate will be used for an economic price adjustment (Section D5 (4)). Contractors shall not anticipate increased boat fuel costs for option years because the adjusted percentage will be use

HELICOPTER OFFERING #1:

Daily Rate Total

1.

Rate per guaranteed flight hour to include flight hours exceeding the guarantee, but within the mandatory availability period.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 15

HELICOPTER OFFERING #2

2. DAILY AVAILABILITY/SPECIFIED FLIGHT RATE PER GUARANTEED FLIGHT DAYS FOR

MANDATORY EXCLUSIVE USE PERIOD

Mandatory Availability Period _06/03/2019 thru _08/02/2019

1. Availability Rate offered per day - 61 Days X $________ = $________

Bidding on:

Make__________________________________

Model_________________________________

Series_________________________________

“N” Number______________

Equipped weight___________

NOTE: Offeror warrants that the price(s) offered do not include any contingency amount for anticipated increased costs of contract performance for which price adjustments are provided in the

Economic Price Adjustment clause (D.5).

Offers shall be required to furnish equipped weight Helicopter as proposed in the offer.

B. Same as Base Year

C. Same as Base Year

D. Same as Base Year

E. Same as Base Year

F. Same as Base Year

G. CAPABILITY OF: Same as Base Year

H. Same as Base Year

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 16

SECTION C – DESCRIPTION/SPECIFICATION/STATEMEMT OF WORK

C.1 GENERAL REQUIREMENTS

1. The intent of this solicitation and any resultant contract is to obtain exclusive use services of a boat and helicopter fully operated by qualified personnel and equipped to meet specifications for use in the implementation of forest resource inventories of Public and Private Lands for the Pacific Northwest

Research Station of the Forest Service. During the Mandatory Availability Period and any extensions thereof, the boat and aircraft will be made available for the exclusive use of the Government.

2. This project will involve the use of a boat capable of housing up to 12 passengers (inventory crew members) in a live–aboard setting; an additional two passengers on an intermittent basis, and any necessary contractors personnel needed to operate the boat, cook meals, and maintain, operate, and flight follow the helicopter. The vessel shall have a platform capable of landing and transporting a helicopter while at anchore or under way.

The project will also require the exclusive use of a turbine powered helicopter capable of carrying a minimum of five (5) passengers and gear.

3. The project area is South Central and Southeast Alaska, from approximately the town of Ketchikan to Kodiak

Island. The base of operation will be the boat awarded in this contract. The boat shall be capable of carrying and traveling with the helilcopter on the deck except during open ocean passages or in other rough sea conditions not typical of Alaska inside passeges.

4. The boat and helicopter shall be available under this contract during the periods listed below:

The boat and helicopter will start in Ketchikan Alaska on approximately the first week in June, working north to the Southcentral region until approximately early to mid August. The boat will move as the inventory work progreses. Movement of the boat may occur on any or all days and could range from 10 miles to over 100 (it is expected the boat will move about 20 to 50 miles most days). Most runs generally will occur in the evenings when the field crews are done for the day but numerous overnight runs and several runs of a full 24 hours or more are required each use period. Helicopter operations (standby) must be available from 7:00 AM to at least 9:00 PM on a daily basis.

The mandatory availability period may be adjusted up to ten (10) days given adverse weather conditions, or other extenuating factors.

The helicopter will be utilized for an additional period after the boat as specifed in the Schedule of Items

(Section B). The helicopter may also be utilized an additional 10 days beyond the mandatory availability period.

5. The Government has interagency as well as cooperative agreements with State agencies and private landholders and may dispatch aircraft under this contract for such cooperative use.

6. The Government may designate alternate bases for temporary operation.

7. The Contracting Officer (CO) or their representative may, with the Contractor's agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, or local agencies or private parties, or for other Contractor requests such as using the helicopter for pilot change outs. During the period of such release, the Forest

Service is not responsible for any payment or liability.

NOTE: See Exhibit 1, List of Attachments for Definitions of Contract Terms.

C.2 CERTIFICATION AND OPERATIONS

(1) Contractors must be currently certified under Federal Aviation Regulations (FAR) Part 135 (Air Taxi

Operators and Commercial Operations). Any helicopter offered shall be listed by make, model, and

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 17 series on the Operators 135 Certificate. (The Contractor may be required to furnish a copy of his/her Part

135 operations specifications to the Contracting Officer (CO) prior to the start of work.)

(2) Helicopters shall conform to the approved type design, be maintained and operated in accordance with type certificate requirements notwithstanding the aviation regulations of the State in which the Helicopter may operate except those requirements specifically waived by the Contracting Officer. All aircraft offered under the operator’s 135 certificate will be maintained in accordance with their FAA approved maintenance program. 14 CFR Part 133 and 137 aircraft will be maintained in accordance with the type certificates and applicable supplemental type certificates (STC).

(3) Helicopters may be required to carry hazardous materials. Such transportation shall be in accordance with exemption DOT-E-9198 and the Department of Interior or USDA-FS Aviation Transport of

Hazardous Materials Guide. A copy of the exemption and handbook must be aboard each aircraft operating under the provisions of this exemption. Electronic copies meeting the FAA’s Electronic flight bag criteria are approved if backup copies are available at the remote base of operations.

It is the Contractor’s responsibility to ensure that each employee that may perform a function subject to this exemption receives training on the requirements and conditions of this exemption.

Documentation of the training shall be retained by the Company in the employee’s records, and made available to the Government inspector as required.

(4) When ordered by the Government, helicopter(s) shall carry it’s fully rated capacity of passengers and/or cargo allowable as determined by the Interagency Load Calculation method irrespective of the minimum requirements stated in the Schedule of Items (Section B). Load calculations shall be computed and completed by the pilot using Form FS 5700-17 or Form OAS-67.

(5) To provide adequate fuel reserve all operations should comply with FAR 91.151 for VFR and FAR

91.161 for IFR operations.

(6) Flight Plans. Pilots shall file and operate on an Agency flight plan (this is often done by Agency personnel). Contractor’s flight plans are not acceptable. Flight plans shall be filed prior to takeoff when possible.

(7) Flight Following. Pilots are responsible for flight following in accordance with Agency procedures.

Contractors’ personnel will be required to perform flight following operations with the helicopter in accordance with Agency procedures (Exhibits 17 & 18).

(8) Military or other low visibility paint schemes are unacceptable. The Contracting Officer may approve other variations.

C.3 GOVERNMENT-FURNISHED PROPERTY

The Government will deliver to the Contractor the following Government-furnished property at the time of pre-use inspection or at the beginning of the mandatory availability period..

(1) USDA-FS Aviation Transport of Hazardous Materials Guide and DOT E-9198.

(2 The Government will furnish a handheld satellite phone, and handheld radio for use by the pilot when the aircraft is shut down and standing by.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 18

C.4 AIRCRAFT GENERALREQUIREMENTS

A. General

1. Aircraft shall be maintained in accordance with all applicable 14 CFR requirements, mandatory manufacturer’s bulletins as required or identified by the FS and or DOI, and all applicable FAA

Airworthiness Directives (AD).

2. All required documents needed to verify the data in Form FS-5700-21a or OAS 36b; Helicopter

Data Record (including airframe logs, engine logs, compliance with mandatory manufacturer’s bulletins, FAA AD’s compliance, and aircraft status record, etc.) shall be made available to FS or

DOI inspector(s).

3. Unless authorized by an approved Minimum Equipment List (MEL), aircraft shall not be approved or used if any accessory or instrument listed on the aircraft type certificate data sheet is inoperative.

4. Aircraft shall not be approved if any component time in service exceeds the manufacturers’ recommended Time Between Overhaul (TBO) or FAA-approved extension. All inspection times and intervals shall comply with the Contractor’s FAA approved maintenance program.

B. Condition of Equipment

1. Contractor-furnished aircraft and equipment shall be operable, free of damage, and in good repair.

Aircraft systems and components shall be free of leaks except within limitations specified by the manufacturer.

2. All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

3. The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. The exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint and etc.). Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

C. Center of Gravity

1. All aircraft shall be configured so that the center of gravity will remain within the FAA approved

Flight Manual published limits for all load requirements and full range of fuel conditions, including ferry with minimum crew without subtraction or addition of ballast.

2. All aircraft shall be loaded such that the center of gravity will remain within allowed limit during the flight. Actual weights will be used for flight calculation.

3. If the equipped weight of the aircraft, as noted by registration number in Section B, Schedule of

Items, changes, the Contractor shall notify the Contracting Officer (CO) of the change and submit a new weight and balance as required by the Contract. Any changes in the equipped weight should not affect the performance of the aircraft as awarded.

D. General Equipment

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 19

Helicopters shall be configured with the equipment required by 14 CFR and approved for make and model furnished. In addition, the following will be required:

1. A copy of the Awarded Contract and modification(s) shall remain in the helicopter during the

Contract period(s). Electronic copies meeting the FAA’s Electronic flight bag criteria are approved if backup copies are available at the remote base of operations.

2. Instrumentation required by the Type Certificate and 14 CFR for use with the make and model furnished.

3. Free air temperature gauge.

4. Approved aircraft lighting for night operation in accordance with 14 CFR 91.209, plus instrument lights.

5. First Aid Kit Aeronautical (Exhibit 2)

6. Survival Kit Aeronautical (Exhibit 3)

7. Seat belts for all seats. One set of individual lap belts for each occupant.

7a. FAA-approved double-strap shoulder harness with automatic locking inertia reels for each front seat occupant. Shoulder straps and lap belts shall fasten with one single-point, metal-to-metal, and quick-release mechanism. Standard factory shoulder harnesses are acceptable for

Aerospatiale and Bell transport category helicopters. Military style harnesses are acceptable.

7b. FAA approved single diagonal shoulder harness with inertia reel integrated with the lap seat belt with one single point metal to metal quick release mechanism for all other passenger position.

8. One digital flight hour meter (Hobbs) installed in a location observable from the cockpit. The meter shall be wired in series with a switch on the collective control, and a switch activated by engine or transmission oil pressure or equivalent system, to record flight time (in hours and tenths of hours) only.

9. Convex mirror for observation of external loads and landing gear (not required for aircraft equipped ONLY for vertical reference operations).

10. The Fire extinguisher(s) shall be a hand-held bottle, fully charged, with a minimum of 1.5 pounds capacity and 2-B:C rating, maintained in accordance with NFPA 10 and mounted with a quick release attachment accessible to the flight crew while seated.

11. Standard Category helicopters with a floor height greater than 18-inches shall have an approved personnel access step to assure safe entrance and exit from each door of the helicopter. A section of external cargo rack may be utilized as a step by providing a clear space covered with non-skid material.

12. Complete set of current aeronautical charts covering area of operation. The Contractor shall be responsible for providing navigation publications.

13. Dual controls are required for pilot evaluations.

14. One or more independently switched white or white and red strobe light(s) mounted on top of the helicopter or otherwise visible from above. In accordance with 14 CFR 27.1401, Anti-collision Light System (d) Color. Each anti-collision light shall be aviation red and shall meet the applicable requirements of 14 CFR 27.1397. In order to meet contract specifications, Contractors shall obtain FAA approval (FAA Form 337) to alter the aircraft, if applicable.

15. High visibility markings on main rotor blades (Exhibit 9, High Visibility Markings on Main

Rotor Blades).

16. Cargo Hook

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 20

a. One cargo hook that may be loaded and locked in a single motion with one hand, and is rated at the maximum lifting capacity of the aircraft.

b. As a minimum, the cargo hook shall be completely disassembled and inspected with repairs made as required; lubricated and perform a full-load operational check every 24 calendar months.

17. FAA Approved Extended Height /High Skid Landing Gear (if available by STC or aircraft manufacturer) with emergency floatation "Pop Out" floats. Helicopters for which extended height landing gear is not available are exempt from the extended height/high skid landing gear requirement but must have floatation devices. Emergency "Pop Out" floats shall be tested prior to the beginning of the contract if more than two (2) months have elapsed since prior testing.

18. FAA approved high visibility, pulsating, forward facing, conspicuity lighting.

19. FAA-approved locking cap(s) on all fuel filler ports.

20. Internal baggage compartment - minimum of sixteen (16) cubic feet of cargo space with isolated internal baggage compartment(s) capable of accommodating tools up to 58 inches in length (may require rear bulkhead modification or expansion of baggage compartment of some models). An external cargo basket is not acceptable.

All helicopters shall have FAA approved internal cargo area restraints. Where cargo areas are within the passenger cabin, there must be barriers which extend from the floor to the ceiling, isolating the passenger area from the cargo area (transmission wells), the sliding door area, and will not compromise passenger ingress and egress. Cargo behind soft passenger seats must be restrained while seats are occupied per 14

CFR Part 29 requirements.

21. The helicopter shall be equipped with a FAA-approved cabin heating and heated defrosting system.

C.5 AIRCRAFT MAINTENANCE

1. The Contractor shall be capable of providing field maintenance support to each helicopter for extended periods during heavy use.

2. Helicopters shall be operated and maintained in accordance with 14 CFR requirements and manufacturer’s recommendations. Special equipment and/or modification of the helicopter to meet requirements of this contract shall be inspected, repaired, and altered in accordance with 14

CFR requirements and manufacturer's recommendations or engineered data and, if required, be

FAA approved. All "time change" components, including engines, shall be replaced upon reaching the factory recommended time, or FAA approved extension if applicable. Aircraft operated with components and accessories on approved TBO extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

3. Compliance with mandatory manufacturers’ service bulletins, FAA ADs, and the correction of maintenance deficiencies shall be accomplished prior to the start and during the period of

Contract performance.

4. Contract performance may subject the aircraft engine to frequent smoke, sand, dust, and salt air ingestion. All aircraft shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the Contracted aircraft.

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 21

5. All maintenance performed shall be recorded in accordance with 14 CFR 43 and 91 including helicopter time-in-service and hour meter reading.

6 A copy of the current maintenance record required by 14 CFR 91 shall be kept with the aircraft.

7. Maintenance of aircraft records shall be in accordance with the FAA Advisory Circular (AC) No.

43-9C as revised.

8. The Contractor shall immediately notify the Contracting Officer (CO) and the Forest Service

Aviation Maintenance Inspector of any change of an engine, power train, control, or major airframe component and circumstances inducing the change.

9. Routine maintenance shall be performed before or after the daily standby or as approved by the

CO/COR.

10. All inspection times and intervals shall comply with the Contractor's FAA Approved

Maintenance Program.

11. Inspections shall be performed in a maintenance facility, or in the best field conditions available.

12. 100–Hour Maintenance Inspection. If at the beginning of the Mandatory Availability Period there are 50 or more hours remaining prior to a 100-hour inspection, that and subsequent 100-hour or, equivalent portion of phase inspections, may be performed without loss of availability, subject to the following limitations:

a. Aircraft may be released for performing maintenance at the end of the required standby during a duty day, if needed, until 0900 hours the following day without assessment of unavailability. The flight crew shall be available by the beginning of the scheduled duty day, or when the aircraft is ready for service.

b. Inspections shall be performed in either

(a) Maintenance facility,

(b) Designated or alternate base, or

(c) Best Field conditions available.

The offeror will address in the proposal, maintenance procedures to address the environmental conditions of coastal Alaska.

c. Contractor shall notify the Contracting Officer (CO) or Contracting Officer’s Representative

(COR) at least 16 flight hours prior to initiation of the 100-hour inspection.

d. When the aircraft is available for service, it is the Contractor’s responsibility to insure that the flight crew is also available.

e. If the aircraft and/or flight crew are not available by 0900 hours, or when aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.

f. When less than 50 hours remain before the initial 100-hour inspection, the first inspection shall be performed before or after the daily standby, or as approved by the CO or COR.

13. All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 22

(NIST). The scales should be listed by make model and calibration date in the aircrafts weight and balance documentation (See Form B, Exhibit 19.

14. Helicopter(s) under initially awarded contract(s) under this solicitation shall remain at or below contracted helicopter equipped weight as proposed in the base year of the contract.

Helicopters will be allowed a total of 1% above the awarded contracted helicopter equipped weight as proposed during the combined contract option periods. The helicopter’s equipped weight is determined using weight and balance data which was determined by actual weighing of the aircraft within 12 months prior to the due date of proposal submission and 24 months thereafter or following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. If the government requires additional equipment after contract award no penalty will be assessed.

15. After proposal evaluations and prior to or post award all Exclusive Use aircraft weighing shall be witnessed and validated by Agency Aircraft Inspector(s). If aircraft must be weighed post award it will be at the option of the Government. The objective of the second and separate weighing is to validate the contractor’s proposed weight as configured to comply with the solicitation requirements. Contractors are responsible for the costs associated with weighing the aircraft excluding Agency Aircraft Inspector costs.

16 A list of equipment installed in the aircraft at the time of weighing shall be compiled. The equipment list shall include the name, weight, arm and moment of each item installed. Items that may be easily removed or installed for aircraft configuration changes (seats, doors, radios, cargo hook, baskets, special mission equipment, etc.) shall also be listed including the name, weight, arm and moment of each item. Each page of the equipment list shall identify the specific aircraft by serial and registration number. Each page of the equipment list shall be dated indicating the last date of actual weighing or computation. The weight and balance shall be revised each time equipment is removed or installed which more than negligibly affects the center of gravity of the aircraft. See Exhibit 19 for an acceptable example.

17. When the contract equipped weight of the aircraft, as noted by registration number in Section B, Schedule of Items, changes, the Contractor shall notify the CO or COR of the change and submit a revised weight and balance as required by the Contract.

18. A spare parts inventory must be maintained at the base of operations. Spares must be in compliance with aircraft and engine type certificate. The spare parts inventory shall be at least equal to manufacturer’s suggested spare parts inventory. Inventory will include but not be limited to:

Excitor Box

24 volt battery compatible with model of helicopter

Volume cord

Starter/Generator

Fuel Filter

B. Turbine Engine Power Assurance Checks

1. A power assurance check shall be accomplished on the first day of operation, and thereafter within each 10-hour interval of contracted flight operation unless prohibited by environmental conditions (i.e. weather, smoke). The power assurance check shall be accomplished by the contractor in accordance with the Rotorcraft Flight Manual or approved company performance monitoring program. A current record of the power assurance checks will be maintained with the

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 23 aircraft under this Contract and any renewal periods.

2. Helicopters with power output below the minimum published performance charts shall be removed from service. The below-minimum power condition shall be corrected before return to service and contract availability.

C. Maintenance Flights

A functional maintenance flight shall be performed following overhaul, repair, and/or replacement of any engine, power train, rotor system or flight control equipment, and following any adjustment of the flight control systems before the helicopter is returned to service. The flight will be performed at the Contractor’s expense. Results of the maintenance flights shall be reported to and approved by the

FS or DOI Aviation Maintenance Inspector before the aircraft is returned to Contract availability.

C.6 AIRCRAFT AND EQUIPMENT SECURITY

A. The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

B. Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

C. Examples of Unacceptable disabling systems are:

1. Locked door/windows; and/or

2. Fenced parking areas.

3. Secured to helideck on the boat.

C.7 AVIONICS REQUIREMENTS

(a) Minimum Requirements

All avionics used to meet this agreement shall comply with the requirements of paragraph (b)

Avionics Specifications and paragraph (c) Avionics Installation and Maintenance Standards. The following are the minimum avionics which shall be installed. Additional avionics may be required in section B of this agreement.

(1) All Helicopters

(i) One VHF-AM Radio (COM 1)

(ii) One VHF-FM Radio (FM 1)

(iii) Reserved

(iv) An Intercom System (ICS) {Not required in single occupant aircraft}

(v) Audio Control systems applicable to the type of aircraft offered

(vi) One Global Positioning System (GPS)

(vii) An Emergency Locator Transmitter (ELT)

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 24

(viii) An Automated Flight Following System (AFF)

(ix) One Transponder

(x) One Altimeter and Automatic Pressure Altitude Reporting system

(xi) Reserved

(xii) Reserved

(xiii) Lighting for night operations in accordance with 14 CFR 91.205 (c)

(xiv) Lighting for all instruments required by 14 CFR 91.205 (b)

(2) Reserved

(3) Reserved

(4) Reserved

(b) Avionics Specifications

All avionics used to meet this agreement shall comply with the following requirements and paragraph (c) Avionics Installation and Maintenance Standards.

(1) Communications systems

(i) VHF-AM Radios

VHF-AM radios shall be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transmitters shall have a minimum of 5 Watts carrier output power and shall not open squelch on, or interfere with, other AM or FM transceivers on the aircraft monitoring different frequencies.

(ii) VHF-FM Radios

All aircraft approved for fire operations shall use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft shall be agency approved. FS/OAS A-19 and a list of currently approved

FM radios can be found on the following website:

http://www.nifc.gov/NIICD/documents.html. The following requirements shall be met.

(A) VHF-FM radios shall be aeronautical transceivers, permanently installed in a location that is convenient to the PIC and SIC/observer, and operate in the frequency band of 138 to 174 MHz. All usable frequencies shall be programmable in flight. Narrowband and digital operation shall be selectable by channel for both MAIN and GUARD operation. Carrier output power shall be 6-10 Watts nominal.

http://www.nifc.gov/NIICD/documents.html

Helicopter/Boat Exclusive Use, AG-0120-S-14-0006 25

(B) Transceivers shall have a GUARD capability constantly monitoring

168.625 MHz and have a tone of 110.9 on all GUARD transmissions.

Simultaneous monitoring of MAIN and GUARD is required. Scanning of GUARD is not acceptable. Aircraft not approved for Air Tactical operation only require one FM GUARD receiver.

(C) Transceivers shall have the capability of encoding CTCSS sub audible tones on all channels. A minimum of 32 tones meeting the current TIA/EIA-603 standards shall be selectable.

(D) Transceivers shall have the capability to display both receiver and transmitter frequencies. Activation indicators for transmit and receive shall be provided for both MAIN and GUARD operation.

(E) The radio shall use an external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent).

(iii) Auxiliary FM systems (AUX FM)

An interface to properly operate a portable FM radio through the aircraft audio control systems shall be provided using an MS3112E12-10S type bulkhead mounted connector with contact assignments as specified by FS/OAS A-17 available at the following website: http://www.nifc.gov/NIICD/documents.html.

Sidetone for the portable radio shall be provided (AEM AA34 or equivalent).

The following applies to all AUX FM installations.

(A) An external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent) shall be installed with the associated coax terminated in a bulkhead mounted BNC connector adjacent to the above 10 pin connector.

(B) A portable radio mount (Field Support Services AUX-EPH-RB or equivalent) shall be installed providing the crew unrestricted operation of the radio controls when connected with an 18 inch adapter cable.

(C) A VHF-FM radio meeting the requirements of paragraph (b)(1)(ii) may be installed, in addition to the radios already required, in lieu of the

AUX FM system.

(iv) Satellite phone required for communications shall be integrated with aircraft audio system and be able to make and receive calls. The pilot or mechanic shall have the ability to program numbers into the satellite phone at the base of operations.