Aerobics Instructors Solicitation Combo FY22.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

AEROBICS INSTRUCTORS FY22

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-22-R-0008 is issued as a Request for Proposals (RFP) IAW FAR Part 13.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07, effective 09-10-2021. The DFARS provisions and clauses are those in effect to DFARS Change 10/29/2021, effective 10/29/2021. The AFFARS provisions and clauses are those in effect to 2021-0726, effective 26 July 2021.

(iv) This acquisition is a 100% Total Small Business Set-Aside. The North America Industrial Classification System (NAICS) code for this acquisition is 611620; Sports and Recreation Instruction, with a small business size standard of $8,000,000.00.

(v) The following table represents the proposed line items, quantities, and unit of measure.

CLIN Description

Quantity Unit of

Measure

Unit Price Amount

0001 Aerobics Training; Provide certified instructors to teach aerobics, spinning, yoga, pilates, water aerobics, and other group exercises as required in accordance with PWS

Project

1001 Aerobics Training; Provide certified instructors to teach aerobics, spinning, yoga, pilates, water aerobics, and other group exercises

2001 Aerobics Training; Provide certified spinning, yoga, pilates, water aerobics, and other group exercises

1560 Project

3001 Aerobics Training; Provide certified spinning, yoga, pilates, water aerobics, and other group exercises

1560 Project

4001 Aerobics Training; Provide certified spinning, yoga, pilates, water aerobics, and other group exercises

Period Of Performance $ BASE Period CLIN 0001 1 JAN 2022- 31 DEC 2022 $ Option Period 1 CLIN 1001 1 JAN 2023- 31 DEC 2023 $ Option Period 2 CLIN 2001 1 JAN 2024- 31 DEC 2024 $ Option Period 3 CLIN 3001 1 JAN 2025- 31 DEC 2025 $ Option Period 4 CLIN 4001 1 JAN 2026- 31 DEC 2026 $

Total Contract Value $

(vi) The contractor shall provide certified aerobics instructors to teach aerobics, spinning, yoga, pilates, water aerobics, and other group exercises as required in accordance to the PWS for Joint Base Elmendorf-Richardson (JBER). This is a Firm Fixed Price procurement, and will be procured using commercial item procedures. Award selection will be made based on the lowest price technically acceptable.

(vii) The period of performance (PoP) will be 01 January 2022 to 31 December 2026, and will follow the timeline above.

(viii) FAR 52.212-1 52.212-1, Instructions to Offerors -- Commercial Items (SEP 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

Addendum to 52.212-1, Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers."

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS:

1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts; Part I - Price Proposal, Part II - Past Performance. Part III-Technical/Experience. Price, Past Performance and Technical proposals shall not exceed twenty-five (25) double-sided pages combined. Font size shall not be smaller than Times New Roman, 11pt.

2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

3. Specific Instructions:

a. PART I- PRICE PROPOSAL - Submit original

(1) Complete pricing for CLINs in the table in section v. In doing so, the offeror accedes to the contract terms and conditions as written in the combined synopsis/solicitation, with attachments.

(2) Insert proposed unit and extended prices in the price list. The extended amount must equal the unit price multiplied by the number of units. Pricing calculations may not extend beyond the second decimal place.

The proposal(s) must be submitted for a base period plus four (4) option years. Failure to complete the price list will be seen as non-compliant with this synopsis/solicitation.

b. PART II - PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are to be submitted. Submit original

(1) Quality and satisfaction rating for contracts completed in the past three years: Provide information currently available (letters, metrics, customer questionnaires, independent questionnaires, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods,

(2) Past performance questionnaires: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this combined synopsis/solicitation. The government will use information submitted by the offeror and other sources such as other federal government offices and commercial sources to assess performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Send a copy of the past performance questionnaire to each of these agencies and customers with instructions to complete the questionnaire and send it to the address as directed on the questionnaire, to arrive not later than the closing date/time of the combined synopsis/solicitation. Relevant contracts are defined as contracts that include services for fitness instruction. Recent performance is defined as contracts with periods of performance within the last three (3) years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified name, address, facsimile and telephone number of the contracting officer

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(3) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(4) Subcontractor consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal, a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(5) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(a) Requirements of the solicitation and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(b) Evaluation Factors for Award. Offerors shall complete a copy of the Online Offeror Representations and Certifications Application. Please refer to https://www.sam.gov/portal/public/SAM/ for information regarding the Online Representation and Certification Application process. Evaluation/Award: The Government will award a single contract resulting from this solicitation to the responsive responsible offeror whose proposal conforms to the solicitation and will be most advantageous to the Government. The RFP’s submitted shall contain the following information: RFP number, time specified for receipt of offers, name, address, telephone number of offeror, price, any discount terms and acknowledgement of all solicitation amendments (if applicable). Proposal shall also contain all other documentation specified herein. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. All interested and qualified small business sources are encouraged to submit a proposal, which shall be considered by the agency. Period of Acceptance for Offerors: The offeror agrees to hold its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is stated in an addendum to the solicitation. Late offers: Request for Proposals or modification of proposals received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be handled in accordance with FAR 52.212-1(f).

c. PART III- TECHNICAL PROPOSAL- Submit documentation, certifications, past contracts substantiating Technical understanding of the proposal and experience required IAW the attached PWS.

(ix) Addendum FAR 52.212-2, Evaluation -- Commercial Items (OCT 2014)

(a) BASIS FOR CONTRACT AWARD- Lowest Price Technically Acceptable-The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To

Offerors, the offeror accedes to the terms of this synopsis/solicitation and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

The evaluation factors for the basis of award are 1) Price, 2) Past Performance and 3) Technical/Experience.

1. Price Evaluation. Initially, the government shall rank all proposals according to price, including option prices. An offeror's proposed prices will be determined by multiplying the quantities identified in the CLIN https://www.sam.gov/portal/public/SAM/

Price List by the unit price for each item to confirm the extended amount for each NOTE: Extension of services option. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year, as described below:

(1) Estimated total amount of all options specified in the schedule under the authority of contract clause, FAR 52.217-9 "Option to Extend the Term of the Contract" will be added to the basic year requirement.

(2) Estimated total amount of "Extended Service" option specified in the schedule under the authority of contract clause, FAR 52.217-8 "Option to Extend Services" will be calculated by the Government on the basis of potential maximum 6-month extension by use of the following formula.

a. Applicable Contract Period for Extended Services (6 Month Max) 6- Month Total Amount Calculation Formula (Evaluation Purpose) Base Year Total Amount= (CLIN Unit Price) x 0.5* Option Year 1 (CLIN Unit Price) x 0.5* Option Year 2 (CLIN Unit Price) x 0.5* Option Year 3 (CLIN Unit Price) x 0.5* Option Year 4 (CLIN Unit Price) x 0.5* Note* 0.5 is the multiplicative factor used to derive the 6-months quantity value

(3) The total amount of all options are for evaluation purposes only, since actual exercise of option year is contingent, and extension of 6-month is a maximum period granted under FAR 52.217-8 and actual period of extension is unknown until the extension becomes necessary.

(4) Evaluation of options to be performed in accordance with this clause, will not obligate the Government to exercise the option(s).

(5) If exercised, this extension of services option will be priced at the prior base or option year performed price with the only adjustment allowed being those changes to the applicable Department of Labor wage determination and/or Collective Bargaining Agreement on contract at the time the option is exercised.

(x) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Feb 2021), hereby incorporated by reference with the same force and effect as if it were given in full text.

(xi) FAR 52.21-4, Contract Terms and Conditions – Commercial Items (Oct 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items (Sep 2021). Is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiii) Additional terms and conditions incorporated by reference:

FAR Clauses 52.202-1 Definitions. Jun 2020

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. Jun 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper. May 2011 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.212-4 Contract Terms and Conditions-Commercial Items. Oct 2018 52.223-5 Pollution Prevention and Right-to-Know Information. May 2011 52.223-19 Compliance with Environmental Management Systems. May 2011 52.228-5 Insurance-Work on a Government Installation. Jan 1997 52.229-3 Federal, State, and Local Taxes. Feb 2013 52.232-17 Interest. May 2014 52.232-18 Availability of Funds. Apr 1984 52.232-23 Assignment of Claims. May 2014 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Dec 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984 52.242-13 Bankruptcy. Jul 1995 52.246-25 Limitation of Liability-Services. Feb 1997 52.249-2 Termination for Convenience of the Government (Fixed-Price). Apr 2012 52.249-8 Default (Fixed-Price Supply and Service). Apr 1984

DFARS Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Sep 2013 252.204-7003 Control of Government Personnel Work Product. Apr 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. Dec 2019 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. May 2016 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2021 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism. May 2019 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. Sep 2014 252.223-7999 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (DEVIATION 2021- O0009). Oct 2021 252.225-7001 Buy American and Balance of Payments Program. Dec 2017 252.225-7002 Qualifying Country Sources as Subcontractors. Dec 2017 252.225-7048 Export-Controlled Items. Jun 2013 252.232-7010 Levies on Contract Payments. Dec 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration. Apr 2020 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jun 2013 252.243-7001 Pricing of Contract Modifications. Dec 1991 252.243-7002 Requests for Equitable Adjustment. Dec 2012 252.244-7000 Subcontracts for Commercial Items. Oct 2020

AFFARS Clauses

5352.201-9101 PACAF Ombudsman Oct 2019

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) Oct 2019

5352.223-9001 Health and Safety on Government Installations Oct 2019

5352.242-9000 Contractor Access to Air Force Installations Oct 2019

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel Oct 2019

DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) is hereby incorporated by full text below:

(a) Definitions. As used in this clause-

“Department of Defense Activity Address Code (DoDAAC)”is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Destination/Destination

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1 (iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F67100

Issue By DoDAAC FA5000

Admin DoDAAC** FA5000

Inspect By DoDAAC F1W3P2

Ship To Code Not applicable

Ship From Code Not applicable

Mark For Code Not applicable

Service Approver (DoDAAC) F1W3P2

Service Acceptor (DoDAAC) F1W3P2

Accept at Other DoDAAC Not applicable

LPO DoDAAC Not applicable

DCAA Auditor DoDAAC Not applicable

Other DoDAAC(s) Not applicable

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact.

673CONS.WAWF@elmendorf.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) Interested offerors that meet the requirements stated in this combined synopsis/solicitation should submit a proposal. Proposals for this notice shall be received by Thursday, December 14, 2021 at 12:00PM Alaska Standard Time.

(xvi) All proposals must be emailed to: Contract Specialist; Ms. Angela Gosizk, 10480 Sijan Ave, Suite 366, Joint Base Elmendorf-Richardson, AK 99506, Phone (907) 552-8203, email:

angela.gosizk@us.af.mil, and the Contracting Officer; Mr. Daniel Swoyer at, daniel.swoyer.1@us.af.mil.

List of Attachments:

Attachment 1: PWS-Aerobics Instructors Dated 25 Oct 2021

Attachment 2: SCA WD 2015-5681 Rev 13, Dated 10-20-2021

Attachment 3: Past Performance Questionnaire Aerobics mailto:673CONS.WAWF@elmendorf.af.mil mailto:angela.gosizk@us.af.mil mailto:daniel.swoyer.1@us.af.mil

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’: