Addendums 52.212-1 and 52.212-2.docx

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the KO/CS at tanya.d.buttner.civ@mail.mil and jon.d.higgins2.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP). Information on submission of technical and price proposal is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The proposal should sufficiently address the requirements as stated in the PWS.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization

Number

(vi) Electronic Offers. The offeror shall submit volumes I through III in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

Jon Higgins, Jr. (Contract Specialist) – jon.d.higgins2.civ@mail.mil Tanya Buttner (Contracting Officer [KO]) – tanya.d.buttner.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I – Technical/Management. The technical/management volume should be specific and complete and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1-inch margin using no smaller than an 11-point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 2MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of all aspects of the PWS, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal you consider having the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "workaround" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

(B) Volume II – Price. The price proposal will be evaluated using one or more of the techniques defined in FAR Part 15.404 to determine if they are reasonable and complete. Reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price/cost proposal/quotation to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices/costs presented in in a clear and useful format. The price proposal spreadsheet shall be submitted in MSExcel 2007 format or newer. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume.

Price submissions should be sufficiently detailed to demonstrate their reasonableness. Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, materials, etc.). Data other than certified cost or pricing data may be required to support the price reasonableness of your proposal in accordance with FAR 15.403.

FAR 12.504(a) The following laws are not applicable to subcontracts at any tier for the acquisition of commercial items or commercial components at any tier:

(7) 41 U.S.C. 4706(d) and 10 U.S.C. 2313(c),Examination of Records of Contractor, when a subcontractor is not required to provide certified cost or pricing data (see 15.209(b)), unless using funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5).

(C) Volume III - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. You must complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. You must provide completed, detailed pricing information in the CLIN spreadsheet or your pricing spreadsheet.

3. You must provide FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments, and statements).

4. OCCI Mitigation Plan or a statement that OCCI does not exist.

5. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for the Contract Administration Data Item G1, Points of Contact.

6. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county, and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

(End of provision revisions)

ADDENDUM TO 52.212-2(a) Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a subjective trade-off process. The technical factors and factors / subfactors evaluated on other than an “acceptable/unacceptable” basis, including risk, the ratings in this section shall be utilized.

The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the Request for Proposal and the PWS. The offeror’s proposal submission shall stand on its own merit.

Regarding the best value analysis for the award decision, the below evaluation factors and subfactors will be used to determine technical acceptability. Evaluation of proposals submitted in response to this Request for Proposals shall be completed IAW Department of Defense (DoD) Source Selection Procedures (SSP) dated 31 March 2016, particularly using distinct methodology 2, defined in Paragraph 3.1.2.2, to evaluate the technical approach and related risk.

Methodology 2: Combined Technical/3.1.2.2 Risk Rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings. Combined Technical / Risk evaluations shall utilize the combined technical / risk ratings listed in the Table 1 below and the risk descriptions set forth in Table 2 below.

Section 508 Accessibility Standards do apply to this requirement. Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal:

FACTOR 1 -- TECHNICAL: The purpose of the technical factor(s) is to assess the offeror’s proposed approach, as detailed in its proposal, to satisfy the Government’s requirements.

a. Sub Factor – CAIRS system Access sand Capability. Offeror is a CAIRS OEM certified service provider and is authorized Code and Patch Authority for CAIRS software.

b. Sub Factor – Personnel Qualifications (Task 6.2.2.2). Offeror’s Tier 2/3 Technicians must be OEM Certified, or be able to obtain certification upon award, and must be able to work remotely for Code and Patch issues that arise during performance of the requirement.

FACTOR 2: MANAGEMENT

a. Sub Factor – Personnel Qualifications. Project Lead with 5 years, minimum, of management experience in telephony industry and the use of billing software

b. Sub Factor - Management Approach to successfully deliver timely performance for the requirement.

FACTOR 3: PRICE

a. The Offeror’s firm-fixed price proposal will be evaluated for award purposes based upon the total evaluated price which consists of the offeror’s proposed prices for the base period. The offeror’s price proposal will be evaluated, using one or more of the techniques defined in FAR 15.404, to determine if it is reasonable and complete. Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated and prices presented in in a detailed, clear and useful format. The Government reserves the right, but is not obligated, to conduct a realism analysis.

(2) Relative Importance of Factors and Subfactors. IAW FAR 15.304(e)(d), the relative importance of each factor and subfactor is as follows: \

All evaluation factors other than cost or price, when combined -- Factor 1, the Technical Approach factor and Factor 2, the Management Approach factor -- are significantly more important that (than) cost or price.

c. Ratings

(1) Each technical/management subfactor will receive one of the ratings described in Table 1.

Table 1. Combined Technical / Risk Rating Method

Description

Table 2B. Technical Risk Rating Method

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