Addendum RFQ Event 235-87911.pdf

This addendum to RFQ 235-87911 issued by the Indiana Department of Administration, specifically for the Indiana Bureau of Motor Vehicles Marketing and Communications team, modifies the original solicitation for poster frames. The addendum extends the bid submission deadline from August 20, 2026 to August 27, 2026 at 3:00 p.m. and adds delivery location information to the bid documents. Bids must be submitted via email to Brett Bobb at bbobb@bmv.in.gov, by fax to (317) 233-4234, or by mail; electronic submission through the State's Supplier Portal is not permitted. The addendum provides an updated bid package template from the Indiana Department of Administration to ensure bidders have the most current submission requirements. No site visits or bidders' conferences are referenced in the addendum, and the specific quantities and unit specifications remain referenced in accompanying bid list templates not included in the publicly available documentation.

The pricing structure requires firm, fixed-price submissions with unit prices and extended totals clearly identified on an F.O.B. destination basis, with the State remitting payment via electronic funds transfer following receipt of goods and excluding taxes from payment. Bidders may claim multiple preferences including Indiana Business Preference (Buy Indiana), Indiana Manufactured Preference, Small Business Preference, and U.S. Manufactured Product Preference, each with specific documentation requirements. MWBE and Indiana Veteran Owned Small Business Enterprise (IVOSB) subcontractor commitment goals apply with signed commitment letters required. The standard contract includes a 90-day minimum warranty or manufacturer's standard, whichever is longer, and requires compliance with drug-free workplace, employment eligibility verification, and ethics certifications. Bidders not currently registered with the State's Procurement Division must complete registration within five days of award notification.