Addendum No. 1 - Header Text Revision & Vendor Q&A.docx
DOCX document 54 KB Posted
- Attached to
- Mand. Site Visit* Unarmed Guard - DOTD - Addendum No. 1 - Header Text Revision and Vendor Q & A Date Issued: 07 State and local contract opportunity
- Solicitation number
- 3000026378
- Issued by
- East Baton Rouge Parish, Baton Rouge City, Louisiana
About this file
This is Addendum No. 1 to an Invitation to Bid issued by the Louisiana Office of State Procurement on behalf of the Department of Transportation and Development (DOTD) for unarmed guard services at DOTD District 61 Headquarters in Baton Rouge under RFx Number 3000026378. The addendum adds mandatory site visit contact information to the RFx header and provides vendor questions and state responses regarding the solicitation. The estimated quantity of 6,923 annual hours includes statutory holiday coverage. Bids are scheduled to open on July 14, 2026 at 10:00 AM CT. A mandatory site visit is required prior to bidding; vendors must contact Jody Fontenot at 225-231-4102 or john.fontenot@la.gov to schedule. The contract term runs from the award date through June 30, 2027, with two renewal options for 12-month periods each, not to exceed 36 months total.
The current bill rate for this service is $10.95 per hour; however, the State requires a fixed price that is inclusive of all vendor costs for the entire contract period, with all costs to provide the service included in the hourly price submitted in the bid response. No separate holiday rate applies. Pricing must remain firm for a minimum of 30 days and be quoted F.O.B. Destination with all-inclusive transportation, delivery, and overhead. Vendors are required to maintain Workers Compensation insurance ($1,000,000 minimum employers liability), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit), with blanket fidelity bond coverage of $100,000 minimum per occurrence, with the State of Louisiana named as additional insured on all policies. Payment is due within 30 days of invoice execution or delivery, whichever is later. All personnel must pass drug tests and background checks at contractor expense before commencing work.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 3000026378-1.pdf | ||
| 3000026378.pdf | ||
| Attachment A - Special Terms and Conditions - Pages 1-8.docx | DOCX document | |
| Attachment C - Online Bidding Instructions - Pages 1-10.docx | DOCX document | |
| Attachment B - Specifications - Pages 1-8.docx | DOCX document |
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Text version
State of Louisiana Office of State Procurement
Jeff Landry Governor Taylor F. Barras Commissioner of Administration
Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756
July 08, 2026
Addendum No. 01
Your reference is directed to RFx Number 3000026378 for the Invitation to Bid (ITB) for the State of Louisiana – Unarmed Guard Services- DOTD, which is currently scheduled to open at 10:00 AM CT on 07/14/26.
Adding Mandatory Site Visit contact information to RFx Header Text.
Questions from the Vendor and State’s Responses:
Vendor Question 1. Is the Estimated Quantity of 6,923 hours a fixed annual requirement or an estimated usage amount?
State’s Response: Please review the estimated quantities clause located on page 4 in Attachment A – Special Terms and Conditions.
Vendor Question 2. Can the State confirm whether holiday coverage hours are included within the estimated annual quantity of 6,923 hours?
State’s Response: Yes, statutory holidays are included in the same.
Vendor Question 3. Can the State provide an estimated average monthly volume of emergency calls, complaint calls, and bridge opening requests handled by security personnel?
State’s Response: We do track the number of calls and it will vary greatly depending on time of year, emergency events, etc. One person has been able to handle the call volume.
Vendor Question 4. We would like to know the current bill rate for this bid? Is there a Holiday rate and if so what is the holiday rate?
State’s Response: The current bill rate is $10.95 per hour. The State requires is a fixed price that should be inclusive of all vendor costs for the entire contract period. See Attachment A – Special Terms and Conditions for details. See Attachment B – Specifications, pg. 4, Schedule.
Any costs to provide this service should be included in the hourly price submitted in the bid response.
All else remains as on original Invitation to Bid.
This Addendum is hereby officially made a part of the references solicitation.
Acknowledgement: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.
Addendum Acknowledged/No changes:
For: ________________________ By: __________________________ Revision: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time.
Revisions received after bid opening shall not be considered and you shall be held to your original bid.
Revision:
For: ________________________ By: __________________________
| By: | Kafayat Alli-Balogun |
| Office of State Procurement | |
| Telephone No. 225-342-5650 |
Email: kafayat.alli-balogun@la.gov image1.png
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