S02. AE SOW - 20230316.pdf

Project: Improve Sub-Basement Plumbing and Air Quality Project Number: 541-24-103

Improve Sub-Basement Plumbing and Air Quality 541-24-103

3-21-2023

TABLE OF CONTENTS

SECTION TITLE

1.0 SCOPE OF WORK

2.0 GENERAL

3.0 PROPOSED CONSTRUCTION DOCUMENT SCHEDULE

4.0 MINIMUM REQUIREMENTS FOR 65% SUBMISSION

5.0 MINIMUM REQUIREMENTS FOR 100% SUBMISSION

6.0 MINIMUM REQUIREMENTS FOR FINAL SUBMISSION

7.0 CONSTRUCTION PERIOD SERVICES

1.0 SCOPE OF WORK

1. The A/E (Architect/Engineer) firm shall provide all Programming, Design Submissions, Site Investigation/ Field Verification Services, Construction Documents, Technical Specifications, Cost Estimates, Reports, System Integrator Services and Construction Administration Services for the project “Improve Sub- Basement Plumbing and Air Quality” located at the Louis Stokes Cleveland VAMC, Cleveland, Ohio.

2. This project replaces all existing end-of-life sanitary and storm mains and branch lines in the sub-basement, improves ventilation and air quality in the sub-basement, and replaces lighting controls and upgrade lighting in the sub-basement. The A/E shall include a ground penetrating radar contractor (or equivalent) to field verify and confirm all sub-grade plumbing conditions. The A/E shall include an environmental consultant and/or industrial hygienist to analyze potential of existing mercury located within the sanitary piping in the sub-basement. Supplemental documents will be provided as part of this scope of work.

3. A/E firm shall develop construction documents for bidding for project award not to exceed the construction budget of $12,000,000 for construction bidding in Fiscal Year 2024 (Oct 1, 2023 – Sept 30, 2024)

4. A/E firm shall develop a phasing plan for this project if determined to be necessary. Develop project phases as necessary to minimize disruption to the continued operation of the Medical Center. Phasing plans for all disciplines are to be produced to show all of the work that is being completed in a specific phase on separate plan drawings; temporary partitions that will be needed for the phase; temporary and final MEP connections that will need to be made for a fully functioning space at the end of a phase;

and life safety travel distances at the end of each phase. The phasing plan shall include the scope and timing sequence of each identifiable phase or major activity. Each phase shall be described in terms of the work involved and the required preceding and follow-on activities, such as staff relocations and underground utility locating services.

5. A/E firm shall provide up to 4 Deduct Bid Alternates for a minimum of 10% or greater of the Construction cost. Deduct Bid Alternates can be prioritized as described in #6 below numbers 1-4.

6. A/E firm shall evaluate the construction budget and determine early in the design the extent of the scope. The priority should be as follows: 1. Replace all existing end-of-life sanitary and storm mains and branch lines. 2. Improve ventilation and overall air quality. 3. Replace lighting controls. 4. Upgrade lighting. The design shall include all components, but the construction budget may restrict which priorities can be included in the construction documents.

6. Project Schedule is 162 Calendar days from date of notice to proceed to complete Construction Documents, Technical Specifications and Cost Estimate of Construction. Completion of Construction Administration Services will be dependent upon award of Construction Contract.

7. As a part of this contract, the A/E firm shall field verify all existing conditions. The sub-basement is a permit required confined space. General site investigation and inspection is not allowed without additional measures such as air monitoring, alternative entry procedures, etc.

8. Four submissions are required (35%, 65%, 95%, and Final) plus a Bid Issue submission which constitutes a complete bid package consisting of drawings, specifications, and detailed cost estimate.

9. Provide brand name product list to the COR for preparation of the VA brand name/ equal memo or sole source justification.

10. Provide a submittal log based on final specifications.

11. The VA assumes that this project will provide equipment that can be provided and installed by the construction contract. During design if equipment is identified that cannot be included in the construction contract (determined by VA) then the AE shall designate this specific equipment as such.

12. Provide a certification memo (at 100%) that the design is independent of future and ongoing projects and includes all equipment required to provide a fully functional project.

13. Provide a section view of each critical point in Sub-Basement, mechanical chases, and corridors indicating the location and space allocation intended for all piping, ducts and larger conduits regardless of trade as applicable.

14. Provide a site plan showing information necessary for a contractor to mobilize any major equipment.

Plan to include any site hazards, underground utilities also roof elevations as applicable.

15. Enhanced Commissioning – The VA will employ a third-party commissioning agent to meet Federal Mandates requiring whole building commissioning and enhanced commissioning requirements.

Commissioning will not be engaged during design, and will be included for HVAC only during construction if budget allows. The commissioning authority will verify performance of building components and systems and to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation & maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met.

16. Independent Life-Safety Review – The VA will employ a third-party life-safety reviewer for this project to provide a peer review of the project to ensure that the design meets the requirements of the most current version of the NFPA 101 Life Safety Code. The A/E team shall work with the independent life-safety reviewer throughout the design and construction process to assure that the requirements of the NFPA 101 Life Safety Code are being met. A/E shall respond in writing to the independent life-safety reviewer review comments and incorporate any required changes into the Construction Documents.

17. A/E Firm shall engage a third party to provide Master System Integrator (MSI) Services. The MSI must have extensive experience with integrating building management systems using both open and proprietary communications protocols and using the Tridium Niagara Framework. (Reference List Available for MSI if requested). The MSI is to verify and coordinate with the A/E on the various tasks and duties that need to be clearly spelled out regarding the HVAC Contractor and the MSI. The MSI will coordinate work with the HVAC Contractor during construction, but the HVAC Contractor is to provide all VAV controllers and programming and any other devices required at the Tier 3 & 4 Levels. The MSI will program and provide graphics at Tier 1 & 2 and will coordinate with the HVAC Contractor to utilize the Cleveland VA naming convention for all points. The naming convention document guide is available and is to be adhered to. The MSI will be responsible for all professional services regarding the SBS including but not limited to programming (tagging, trending, mapping etc.), graphic design and implementation, design of any JACE and Network implementation as well as long-term and short-term trending recommendations in the specifications. The MSI will also verify the appropriate quantity of JACES’s and licensing required for the project based on the systems being installed and integrated into the SBS, system dashboard, analytics design and implementation which will be purchased by the HVAC contractor and programming by the MSI. The MSI is to verify if the facility has license and available points on existing JACES prior to the construction documents being sent out for bid. If additional JACES and Licenses are required, the HVAC Contractor is to be responsible for purchasing the required items.

The MSI shall provide all personnel, facilities, transportation, supplies and qualified supervision necessary to provide the technical/ professional services.

2.0 GENERAL

1. The A/E firm shall prepare all necessary documents. Minimum submission requirements of each phase are outlined in the Design Submission Instructions (PG-18-15) located on the Technical Information Library on the CFM website (http://www.cfm.va.gov/til/aeDesSubReq.asp). Information within this SOW shall take precedence over conflicting information in the Design Submission Instructions document. The A/E firm shall edit and tailor the VA Master Construction Specifications as necessary to reflect the project technical requirements.

2. The VAMC will make available the existing Geotechnical Reports, existing Structural Reports, design criteria, and CAD/ BIM files of the existing space. The VA record drawings are not to be expected accurate in all respects and the A/E firm is to verify all features affecting the project by field investigation.

3. A/E firm discussion with the VA Medical Center personnel concerning requirements will be arranged by and participated in by appropriate Engineering and VISN Contracting personnel. The A/E firm shall participate, when required, with the appropriate Project Chief and VAMC COR and other Services in review of project scope, design review comments, etc.

4. In each submission, the A/E firm shall re-submit the material specified in the prior submission, revised according to the comments made by the VAMC at the prior review. The A/E is to respond in writing addressing each VA comment.

5. The A/E firm shall pay particular attention to the fact that during the construction document stage, plans are not subject to change at the request of the VA Medical Center staff without the approval of the Chief, Engineering Service and the VISN Contracting Officer.

6. The A/E firm shall develop the project using BIM software.

7. The A/E firm shall follow the VA BIM guide when developing the BIM model

(http://www.cfm.va.gov/til/bim/BIMGuide/).

8. Integrated Design: Use a collaborative, integrated planning and design process that initiates and maintains an integrated project team in all stages of a project planning and delivery. Establish performance goals for siting, water, materials, and indoor environmental quality along with other comprehensive design goals and ensure incorporation of these goals throughout the design and lifecycle of the building.

9. Master Construction Specifications are available at the VA website http://www.cfm.va.gov/til/spec.asp in Microsoft Word Format. The A/E firm shall provide as part of their service edited specifications to the VAMC for incorporation into the VA Bid Package.

10. All work shall be coordinated with current and upcoming projects to prevent any duplication of efforts.

The VA will provide information regarding upcoming projects that may require coordination.

11. The floor plans for the Structural, HVAC, Plumbing and Electrical drawings shall be at the same scale as the Architectural drawings to facilitate coordination.

12. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

13. Design shall comply with applicable sections of the Technical Information Library on the Office of Construction and Facilities Management (CFM) website www.cfm.va.gov. Project is to be designed to comply with the latest codes as outlined in the VHA Program Guide PG-18-3, Topic 1 – Codes, Standards, and Executive Orders on the TIL. A/E firm will be responsible for complete functional design and provide bidding documents meeting those requirements.

14. The A/E firm shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/bim/BIMGuide/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/

15. Design must comply with the requirements of the most current version of the Office of Electronic Health Record Modernization – OEHRM Site Infrastructure and End User Device (EUD) requirements guide. Contact VA for most current version.

16. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E firm, including any necessary adaptations. VA HVAC Design Manual, VA Sustainable Design and Energy Reduction Manual, and, ASHRAE Standards 90.1-2004 and 90.1-2007, shall apply to specific design requirements.

Refer to Contracting & Architect/Engineer Information and Technical Information Library on the CFM website www.cfm.va.gov for specific Contract Document requirements.

3.0 PROPOSED CONSTRUCTION DOCUMENT SCHEDULE

A. The first submission is to be a 35% Research Report submission and shall be submitted 45 days after contract notice to proceed.

This submission shall include:

1. Research report which identifies existing sanitary and storm piping mains and branch lines.

Report shall provide photos, CAD drawing of existing sanitary and storm lines, and assessment of piping conditions and recommendations for replacement.

2. Identify existing air shafts or locations for new air shafts to provide improved air quality and ventilation for sub-basement. VA will provide existing known air shaft locations.

3. Provide recommendations for upgrading/replacing lighting controls and upgrading/replacing existing lighting.

4. Establishes a construction budget to allow the VA to determine a path forward based on the following priorities. 1. Replace all existing end-of-life sanitary and storm mains and branch lines. 2. Improve ventilation and overall air quality. 3. Replace lighting controls. 4. Upgrade lighting.

B. There will be a 14-day VA review period of the 35% Research Report by the VAMC.

C. The second submission is to be a 65% Construction Document Submission and shall be submitted 30 days after VA approval of the 35% Research Report (90 days after contract notice to proceed).

This submission shall include:

1. Construction drawing prints - 2 sets half-size (15x21)

a. 2 sets are to be delivered to Engineering

2. Cost estimate

3. Drawing files on CD – AutoCAD/BIM and PDF

D. There will be a 14-day VA review period of the 65% Construction Document Submission by the VAMC.

E. The third submission is to be a 95% Construction Document Submission, and shall be submitted within

30 days after VA approval and comments on the 65% Construction Document submission (134 days after contract notice to proceed).

1. Construction drawing prints - 2 sets half-size (15x21)

a. 2 sets are to be delivered to Engineering

2. Cost estimate with Deduct Bid Alternates

3. 1 copy of the preliminary specifications on CD – 1 Hard Set and 1 CD. Send to Engineering.

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF http://www.cfm.va.gov/

F. There will be a 14-day VA review period of the 100% Construction Document Submission by the VAMC.

G. The Final Issue submission is to be submitted within 14 days after VA approval and comments on the

100% submission (162 days after contract notice to proceed). This issue will be sent for Capital Asset Manager, Contracting, and Legal / Technical Reviews.

1. Construction drawing prints - 3 sets half-size (15x21)

a. 3 sets are to be delivered to Engineering

2. Updated and refined Cost estimate with Deduct Bid Alternates

3. Revised specifications – 2 hard copies and 1 digital files copied on CD. Send to Engineering.

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF

H. If there are any comments from Contracting or Legal/Technical they are to be incorporated by the A/E firm within 5 business days. All drawings and specs will then be re-issued as Bid Issue with a new date.

The drawings will be issued with quantities as noted below. If there aren’t any Contracting, or Legal / Technical comments, then the Final Issue will be used as is for Bidding. The A/E firm will provide the documents listed below less the quantities already submitted for the Final Submission.

I. The Bid Issue Submission shall include:

1. Construction drawing prints - 3 sets half-size (15x21), 1 set full size

a. 3 half-size sets and 1 full size set are to be delivered to Engineering

2. Final specifications - 2 hard copies and 1 digital copies on CD’s. Send two hard copy/ CD to Engineering.

3. Final Cost estimate with Deduct Bid Alternates

4. Final Rendering

5. Drawing files on CD/DVD – AutoCAD/BIM and PDF

4.0 SECOND SUBMISSION - 65% CONSTRUCTION DOCUMENT SUBMISSION

A. Specifications

1. Submit sample edited and marked up VA Master Specifications of each trade for review.

B. Architectural

1. Submit near complete floor plans and half complete details, schedules and large scale plans.

The architectural working drawings should be 65% complete.

2. Show room titles and numbers, door sizes, types and swings on the 1/8" scale plans. Dimension corridors, rooms, etc. Indicate and identify fixed and portable equipment and plumbing fixtures.

3. Show room finish symbols and key them to the room finish.

4. Provide door and window schedules.

5. Indicate all fire partitions, smoke partitions, safety and protective elements.

6. Draw special details or elevations, etc., at 1/4" scale to show layout and identification of equipment.

7. Draw reflected ceiling plans of all areas and special rooms, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, sprinkler heads, etc.

8. Draw an asbestos abatement plan showing containment areas, access routes, all piping with and without asbestos contaminated insulation.

9. Draw the phasing plan. Plan shall include necessary notes and description (intent).

10. Provide an updated rendering of mechanical penthouse and fan room.

C. Heating, Ventilation and Air Conditioning (HVAC)

1. Duct and pipe sizing computations shall be half completed. Submit sizing data for duct systems and for water pipe system mains and principal branches.

2. On drawing, show double line representation of all ducts and single line representation of piping system 6" and smaller. Clearly indicate the sizes of ducts and piping. Locate fire and smoke dampers.

3. Show equipment schedules. Submit equipment selections based on manufacturer's catalogue data. Submit supporting calculations.

4. Show control diagrams. Diagrams shall be complete with legend and description of operations.

5. Major details, elevations, sections and legends on the drawings are to be complete.

6. Flow diagrams for systems shall be half complete on the contract drawings. Include flow quantities on the diagrams. Flow and control diagrams may be combined where feasible.

7. In the calculations, provide a tabular recapitulation indicating the air balance between the supply and exhaust, in the design computations showing the volume air, room names and numbers. Show that individual areas which normally constitute an integrally balanced system, such as laboratory, nursing floor, administration, etc., are in balance. For air conditioning systems added to an existing building, show the air balance with respect to the existing exhaust and supply systems to provide a complete building study.

8. Show room names on HVAC plans so that compliance with criteria can be checked.

D. Plumbing

1. Show and identify existing and new fixtures, supply/ waste/vent lines, steam lines, etc.

2. Describe basis of design including basic factors and formulate which will be used in subsequent computations. Submit written description of proposed system or combination of systems.

3. Show and identify fire sprinkler fixtures. Piping shall be complete except for sizing. Show location of connection to existing systems.

4. Show location and section of pumps, valves, flow switches, and etc., as necessary.

5. Show existing and new medical air gases. Identify type, routing, etc. if applicable.

E. Electrical

1. Show locations of existing and new electrical and telephone/communications closets, devices and equipment.

2. Submit one-line riser diagram of the electrical power distribution system and the auxiliary power system connection along with tentative one-line riser diagrams of all signal and communication systems.

3. Show locations of major items and equipment (i.e., switch, gear, transformers, panel boards, etc.).

4. All floor plans shall have room titles and area function. Location of majority of lighting fixtures and outlets for power and signal systems shall be shown along with tentative layouts of special systems. This shall include a TV entertainment system.

5. Typical lighting and power calculations.

6. Show locations of fire alarm system devices, tie-in's/extensions of system and a circuit diagram.

G. Phasing

1. Present proposed phasing plans.

2. Identify items/areas for Deduct Bid Alternates, including estimated cost.

3. Phasing of project shall be developed so as to minimize disruption to Medical Center's operation.

Also, coordinate with any present or future projects in the planning stages.

H. Cost Estimating

1. Submit cost estimates for each submission of drawings and specifications utilizing the BIM model.

2. Each submission shall contain certification that the quantities have been checked and found to be correct.

3. All estimates shall be based on the most up-to-date working BIM model and shall be current as of the date of submission.

4. On phased projects, the cost associated with each phase shall be kept separate.

5. Costs shall include insurance, taxes, and applicable sub-contractor's mark-up.

6. Use wage rates that reflect current wages at the time the estimate is submitted. For union labor, include welfare and pension fund costs in labor units as appropriate.

7. Estimate taxes and insurance on labor, such as: public liability, property damage, workmen's compensation, bodily injury, Federal Insurance Contribution Act, social security, federal and state unemployment compensation as an average cost experience for each trade.

8. Price material at the contractor's buying level. Sales taxes are not applicable. Compute insurance and taxes on labor.

9. Because overhead and profit will vary with the trade, size of project, and competition, estimates should reflect an appropriate percentage of each of these items after the labor and material costs have been totaled for each item.

10. Escalation as of time of award shall be shown as a line item.

11. Show costs for the applicable major numerical headings, if available.

12. Show sub-items of major numerical headings, if available.

13. Show sub-contractor's overhead and profit.

14. Show total estimated cost.

15. Provide Data Sheets.

16. Show premium for work being performed by a SDVOB.

17. Provide up to 4 Deduct Bid Alternates totaling a minimum of 10% or greater of the construction cost.

I. Asbestos and Hazardous Materials Abatement

1. Execute necessary material and/or air sampling, in project areas, by a Certified Industrial Hygienist (CIH).

2. Samples shall be tested by an accredited laboratory.

3. Submit a detailed report. Report shall include but not be limited to the following: Sampling strategy, location of samples taken, lab results, comments and recommendations.

4. Prepare and submit drawings and specifications indicating areas requiring asbestos abatement, plumbing lines, and/or equipment with asbestos, estimate quantity and areas with asbestos, containment areas and access routes.

5. Reports from previous asbestos investigation, sampling and study will be made available to A/E firm or CIH. These reports may be used only as guidelines and should not be used to determine the extent of asbestos on project or to develop abatement plans from.

J. Sustainable Design & Energy Efficiency

1. Submit a narrative describing how this project will meet the requirements of the VA Sustainable

Design Manual for Non-Recurring Maintenance (NRM) Projects.

5.0 THIRD SUBMISSION - 95% CONSTRUCTION DOCUMENT SUBMISSION

A. General

1. Contract drawings and all related documents shall be completed, fully coordinated, and ready for reproduction for bidding and construction purposes at this review.

2. The A/E firm shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect, Professional Engineers, and the principle CIH for the project.

3. The A/E firm shall make any changes to the working drawings or specifications identified as necessary during the 65% CD review.

B. Calculations

1. Assemble complete computations and engineering data including basis of design, systems narratives, equipment selections, pipe and duct sizing. Recapitulations, from which the basic heat load calculations served, sound attenuation for high pressure systems and computations and like data for this submission. Provide a separate volume for each discipline with an index and numbered pages, bound with removable metal fastenings.

C. Specifications

1. When the drawings and specifications are nearing completion, the A/E firm shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids.

2. Submit final specifications. Verify that all brand names are brought to the attention of the COR for inclusion in Brand Name or Equal memo or Sole Source justification.

3. Verify that Spec Writer notes and double hash marks // // have been removed.

4. Verify that all referenced spec sections are either included or removed as a reference.

5. Verify that the number of pages in the TOC matches the actual number of pages used.

D. Architectural

1. Submit completed plan, elevations, details and schedules.

E. Heating, Ventilation and Air Conditioning (HVAC)

1. The drawings and calculations shall be complete.

2. Duct sizing and pipe sizing computations shall be complete with system layout and tabulated data.

3. Show complete equipment schedules.

4. Show complete control diagrams.

5. Details, elevations, sections and legends on the drawings are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade.

F. Structural

1. Include all structural plans, elevations, sections, details, schedules, and general notes necessary to complete the drawings.

G. Plumbing and Sanitary

1. Submit complete drawings.

2. All piping shall be drawn and all pipes sized.

3. Submit legend, notes, details, plan views and sized riser diagrams, equipment, etc.

H. Electrical

1. Submit complete electrical plans.

2. On drawings, show outlets circuited all motor outlets, complete riser diagrams, switchboards, panels, and feeders. Show panel and switchboard schedules for all equipment with sizes of mains and branches determined.

3. On detail drawings, show symbols, lighting fixture details and construction details.

4. Electrical floor plans shall be complete with panel location and major components located.

I. Phasing

1. Phasing plans are to be complete showing demolition, new, and life safety complete for each phase and each trade.

J. Cost Estimating

1. Follow the same general instructions as previous submission.

2. Furnish additional details to the estimator, as design progresses, to show sub-headings under each major numerical heading.

3. Show unit quantity, unit measure, unit cost, and total cost of labor and material for sub-heading.

4. Show a subtotal of labor and material for each sub-heading.

5. Show taxes and insurance on labor.

6. Show sub-total of the total cost.

7. Show applicable sub-contractor's mark-up as a percentage of cost.

8. Show total cost of each sub-heading.

9. Show total estimated cost of each major heading.

10. Show summary of major headings.

11. Provide Data Sheets.

12. Show premium for work being performed by a SDVOB.

13. Provide up to 4 Deduct Bid Alternates totaling a minimum of 10% or greater of the construction cost.

K. Asbestos Abatement

1. Drawings shall be complete and show containment areas, suggested location(s) of decontamination facilities, negative pressure (HEPA) units, building/site access routes, all piping/equipment requiring stripping of asbestos contaminate insulation, rounded-off quantities, etc.

2. Specifications shall be completed.

3. Show phasing as it relates to rest of the project.

L. Certification Memo

1. A/E to submit a certification memo to the VA indicating that their design is independent of future projects and includes all equipment required for the project to be activated and fully functional as required by the OCAMES Updated Construction Guidance and Expectations Memo dated September 12, 2016.

M. Comments

1. Incorporate all comments shown on the 65% design review and provide written response to each item.

6.0 FINAL ISSUE CONSTRUCTION DOCUMENTS SUBMISSION

A. General

1. Complete any corrections noted from the 100% CD submission.

2. Provide complete and coordinated drawings and specifications including comments from Life

Safety Plans Examiner.

3. The A/E firm shall provide a final written certification on the drawings form a Certified Industrial

Hygienist as to the mitigation of asbestos for the project.

4. A/E firm interior designer shall submit final 3-ring binder of finish samples labeled with manufacturer’s data and referenced to finish schedule. Coordinate with VA Interior Designer on submission requirements.

5. When requested, the A/E firm shall upload drawings and specifications to a document printing service for use by Bidders as directed by the Contracting Officer. The Contracting Officer will provide the legal portion (front end section) of the specification.

6. Submit a final cost estimate of construction costs for the project; estimate shall clarify changes or modifications of previous estimates based on projected construction award date. Final estimate shall identify pricing for each of the major design components of the project. Estimate shall also identify up to 4 Deduct Bid Alternates totaling a minimum of 10% or greater of the construction cost.

7.0 CONSTRUCTION PERIOD SERVICES

A. Contract Procurement

1. Attend one contractor's Pre-Bid site visit and respond in writing with recommendations to any questioned items. If necessary, develop amendments or assist with project procurement.

B. Submittal Review

1. The A/E firm shall review all construction materials and equipment and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within 7 calendar days after receipt.

2. The A/E firm shall review and respond to all RFI’s within 5 business days.

3. Commissioning of the mechanical, electrical, plumbing, fire protection, lighting, and other building systems shall be implemented to verify the intent of the design by inspecting and testing the systems as outlined in the VA Whole Building Commissioning Process Manual and per applicable ANSI/ASHRAE Standards.

C. Site Visits (In addition to site visits listed in Item ‘A’ above)

1. Attend 1 pre-construction meeting, after award of construction contract.

2. Spot checking of contractor’s progress based on (20) 8-hour site visits when requested by the

COR. These meetings may also be used to answer technical questions and/or develop minor changes due to site conditions, progress inspections, and final inspections.

3. The A/E firm shall attend 2 construction meeting per month by phone (assume 1 hour) for the duration of construction.

4. The A/E firm shall visit the site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to errors or omissions at no cost to the government. These meetings will not count for meetings noted above.

D. Asbestos Abatement

1. Provide detailed asbestos air sampling report after asbestos abatement has taken place.

E. As Built Drawings

1. The A/E firm shall modify design drawings based on marked drawings supplied by the contractor and are to be verified by the A/E firm in field. As-Builts to include all addenda and Bulletins issued by the VA and the A/E firm during construction. The changes shall be incorporated into the final BIM Model with the revision documented on the title block as appropriate. These changes shall be bubbled and dated. The A/E firm is to reformat the drawings based on the VA layering system before final submission. A reproducible hardcopy and the electronic model of the “As-Builts” are to be submitted to the COR on DVD. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated.

----------------------END OF DOCUMENT-----------------------

Department of Memorandum Veterans Affairs

Date: March 1, 2023

From: Northeast Ohio Veterans Affairs Healthcare System EUL 5th – Fl GEMS Program Manager 10701 East Blvd Cleveland OH, 44106

Subj: 2023 Mercury Best Management Plan Annual Report

To: Northeast Ohio Regional Sewer District

4747 E. 49th Street Cuyahoga Heights, Ohio 44125-1011

Attention: Jillian Knittle

Mercury BMP Annual Report:

1) Mercury reduction continues to be an important initiative with the Northeast Ohio

Veterans Affairs Healthcare System and has been identified as a significant environmental aspect of our Green Environmental Management System (GEMS).

This Annual Report and Best Management Plan is provided for calendar year 2022 with the stated goal of reducing Hg within the waste water effluent by 10% annually year over year.

2) Qualitative/Quantitative Hg Data Analysis:

(1) There were no mercury spills in 2022.

(2) Waste Dental amalgam from Solmetex Separator — 19 lbs

(3) Facility conducts quarterly analytical testing utilizing EPA Method 1631 for Hg concentrations in our discharge wastewater.

(4) 2022 Annual Hg Concentration at MH – 1 from quarterly samples, 145.3 ng/L

(5) 2022 Annual Hg Concentration at MH – 2 from quarterly samples, 15.5 ng/L

2022 quarterly Hg Concentration Reporting:

REGULATED SAMPLE LOCATION

SAMPLE

DATE FLOW (GPD)

MERCURY

CONCENTRATION

(ng/L)

ANALYTICAL

METHOD

(245.1 or

1631)

Discharge Point 01 - MH-1 3/28/2022 14,400 120* 1631

Discharge Point 01 - MH-1 6/27/2022 14,400 400 1631

Discharge Point 01 - MH-1 8/22/2022 14,400 25 1631

Discharge Point 01 - MH-1 12/29/2022 14,400 36 1631

Discharge Point 02 - MH-2 3/28/2022 72,000 15 1631

Discharge Point 02 - MH-2 6/27/2022 72,000 23 1631

Discharge Point 02 - MH-2 8/22/2022 72,000 19 1631

Discharge Point 02 - MH-2 12/29/2022 72,000 5 1631

*Semi-Annual Hg Results Report for Jan-Jun had a clerical error of 151 instead of the correct 120 from 3/28/2022

a. Average outfall Hg concentrations based on the data in the table above:

(1) East MH – 1 = 145.3ng/L

(2) West MH – 2 = 15.5 ng/L

b. Past Average Annual Outfall Hg Concentrations and percent (+/-) relative to 2022 discharges:

(1) 2021 MH – 1 = 376 ng/L; + 61.4.3%

(2) 2021 MH – 2 = 12.9 ng/L; - 20.2

(3) 2020 MH – 1 = 61.3 ng/L; -137.0%

(4) 2020 MH – 2 = 41.6 ng/L; + 222.5 %

(5) 2019 MH – 1 = 79.0 ng/L; - 83.9%

(6) 2019 MH – 2 = 48.2 ng/L; + 273.68%

(7) 2018 MH – 1 = 98.7 ng/L; - 47.2%

(8) 2018 MH – 2 = 173.1 ng/L; +1241%

c. The Hg Concentration at outfalls was reduced at MH – 1 and increased at MH – 2 in 2022 when compared to past year. The outlier on 6/27/2022 at MH – 1 skewed the numbers significantly. There were not any events that lead to a root cause of this spike.

Our inspections of the Solmetex HG – 5 separator indicated that the unit was in good working order. We will continue to track the Hg concentrations in our waste water effluent and try to systematically track the continued source of contamination.

d. Legacy wastewater infrastructure is believed to be the leading cause for source contamination of Hg yielding point fluxes above 80 ng/L.

e. The Louis Stokes VA Medical Center does not support a Decontamination Team for CBRNE Events and should no longer discharge to sanitary sewer waste which would be associated with CBRNA/decon.

f. The VA does not purchase Mercury Laden products, recycles Mercury trapped from the Solmetex Hg – 5 Separator, disposes suspected operatory specimens believed to be positive for legacy mercury dental procedures via RCRA Hazardous Waste manifests.

Contributing BMPs to reduction of Hg waste water effluent contamination:

1) Hazardous material acquisition is monitored through an online Hazmat Database where all new chemicals are reviewed prior to acquisition and will be denied if alternatives are available that reduce the risk of Hg Contamination.

2) Dental Service has suspended utilizing Hg containing fixatives in restorative services provided to Veterans.

3) Zero Hg HazMat Spills in 2022!

3. Additional Outfall discovered

a. Early in 2022, the GEMS representative was notified by one of the resident Engineers that he had reviewed some As-Built Engineering drawings and identified an additional outfall.

The facility had not been sampling/monitoring and essentially it wasn’t known by many staff.

The GEMS representative made internal notifications about the discovery and that the location needed to be sampled for Mercury. Once the facility confirmed that Mercury was present in the discharge, it made plans to have it sampled every cycle with the other two outfalls.

Thank You for receiving our Annual Mercury BMP Report. Please direct questions regarding our continued compliance with Administrative Order: VAHOS-E-HOS-19 to GEMS Program Manager Lucas Stover. Lucas.Stover@va.gov or 216-791-2300 x-45824.

Sincerely, mailto:Lucas.Stover@va.gov

Lucas Stover Environmental Protection Specialist-GEMS Coordinator Louis Stokes Cleveland VA Medical Center 10701 East Bvd., Cleveland, Ohio 44106 Cell: (216) 225-6154 Office: (216) 791-2300 ex45824 Lucas.Stover@va.gov

VA Mercury Permit and Testing Report