SOW-Pest_Control_2016.doc

STATEMENT OF WORK

PEST CONTROL SERVICES

The following services to be provided for:

Riverside Indian School (RIS)

101 Riverside Drive, 1 ½ miles north of City

Anadarko, Oklahoma 73005

Purpose:

The contractor will be hired to provide pest control services for the buildings in their entirety, sites, and grounds located on the campus of Riverside Indian School.

Location:

Riverside Indian School Campus – the location or sites under this Statement of Work will include all Administration and Academic Buildings, dormitories, cafeteria, gymnasiums, Health Center, Student Services Department, Counseling Center, Portable Classrooms, Facility Management Office, and Storage/Warehouse Buildings.

Plot Plan attached.

Description of Service:

1. Provide monthly pest control for the eradication of squirrels, snakes, mice, rats, roaches, ants and other crawling insects, and skunk odor in the interior of the following buildings:

ACADEMIC OFFICES AND BUILDINGS IN THEIR ENTIRETY

233, Gymnasium

254, Barn, Carpenter Shop

268, Academic Shop/Art and Tech Classes 278, Student Union

298, Rusty Wahkinney Field House

311, Gymnasium 312, Announcer Tower

313, Warehouse

314, Elementary Library

315, Portable Classroom

316, Portable Classroom

317, Portable Classroom

318, Portable Classroom

323, Cafeteria

333, Elementary Offices

335, Portable Classroom

336, Portable Classroom

337, Portable Classroom

338, Facilities Offices

339, High School

1665, Portable Classroom

1666, Portable Classroom

Guard House

DORMITORIES

216, Arapaho

217, Delaware

218, Wichita 220, Comanche 340, High School Boys

341, High School Girls

2. Pest control of the exterior of all buildings, shrubs, and trees located on the entire campus, three times a year. Treatment for bagworms, spiders, mosquitoes, wasps, hornets, and other crawling insects. Exterior pest control shall be provided quarterly.

3. EMERGENCY CALL BACK: The Contractor shall within 24 hours after receipt of notification, except on week-ends, by the Contracting Officer or his/her designee, perform Pest Control Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government. Contractor will submit a written report of all activities following each visit, with the signature of the COTR or designee responsible.

Non-emergent calls: Contractor shall report within mutually agreed upon time with COTR for non-scheduled services without additional charge to the Government. Contractor will submit a written report of all activities following each visit, with the signature of the COTR or designee responsible.

Quality Assurance:

The COTR will be appointed to monitor Contractor performance under this contract. The name of the appointed personnel will be furnished to the Contractor in writing following the awarding of the contract and prior to the commencement of work. The Government will evaluate the Contractor’s performance. If the Government Quality control process reveals contract provisions are not being met, the discrepancy will be brought to the attention of the Contractor for correction. It is the responsibility of the contractor to meet with the COTR to discuss the work in question immediately after notification. All services found unsatisfactory or deficient are to be corrected within a two-week period.

If the Contractor fails to correct any deficiencies under the contract, the Government will have the right to require the Contractor to immediately take all the necessary steps to ensure performance of the service is in conformity with the requirements of the contract.

Required Contractor Reporting:

1. After each service (scheduled or non-scheduled) contractor personnel will submit documentation including but not limited to:

a. The name and address of the individual who applied the pesticide or trap.

b. The location, by building and room number where each pesticide or trap was applied.

c. The pest or pests against which the pesticide or trap was applied.

d. The date and time of application.

e. The brand name of the pesticide or trap applied.

f. The name of the pesticide or trap manufacturer, or the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide or trap applied, and the total area treated.

2. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

Additional Requirements:

The Contractor shall repair and maintain all equipment in accordance with manufacturer’s instructions. Equipment shall be in good operating condition, free of visible deterioration, shall not leak, and shall be calibrated to apply pesticides in accordance with the pesticide product label. The government may request proof of calibration. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations. The Contractor is required to mark all pesticide application equipment including rodent bait stations and glue traps with the company’s name, a point-of-contact, and phone number. The Contractor shall assume responsibility for all Contractor-owned equipment or other items.

The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, state, local laws, and installation regulations.

Conditions:

1. The contractor shall provide all materials, services, equipment and labor.

2. All materials and supplies shall be new, the suitable grade and of the highest quality or equivalent, free from any defects or imperfections for the purpose needed, unless otherwise specified by the Contracting Officer.

3. There should be no pesticides over areas where foods are prepared, stored or cooked. If traps are placed in the kitchen they need to be emptied or replaced on a regular basis to prevent the accumulation of insects. Floor baits, traps and indicators should be kept out of high traffic areas. These should be checked regularly and changed as they become soiled.

Please note the pesticide standards below from the 2009 FDA Food Code:

7-206.11 Restricted Use Pesticides, Criteria.

RESTRICTED USE PESTICIDES specified under ¶ 7-202.12(C) shall meet the requirements specified in 40 CFR 152 Subpart I Classification of Pesticides.

7-206.12 Rodent Bait Stations.

Rodent bait shall be contained in a covered, tamper-resistant bait station.

7-206.13 Tracking Powders, Pest Control and Monitoring.

(A) Except as specified in ¶ (B) of this section, a tracking powder pesticide may not be used in a FOOD ESTABLISHMENT.

(B) If used, a nontoxic tracking powder such as talcum or flour may not contaminate FOOD, EQUIPMENT, UTENSILS, LINENS, and SINGLE-SERVICE and SINGLE-USE ARTICLES.

4. All services shall be performed in a skillful and competent manner.

5. All services shall be performed during normal business hours, 8:00 a.m., to 5:00 p.m., Monday through Friday.

6. All services shall follow the most recent codes and applicable safety codes.

7. All services shall be coordinated with the Facilities Operations Specialist or his authorized representative.

Pesticide Spills:

The Contractor shall immediately report all spills of hazardous materials to the COTR and shall be financially responsible for the clean up of any spills. Spills shall be managed in accordance with the installation’s Spill Contingency and Countermeasure Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on the installation.

Licensing and Certification:

The Contractor shall possess a business license issued by the state of Oklahoma to provide pest control services. The Contractor shall provide proof of licensing to the government prior to contract award.

Date of Service:

The time frame for authorized work under this purchase order will begin on July 1, 2016 and end on June 30, 2017 with the “Option to Extend” the contract for a period of three option years.

Payment:

Invoices shall be processed using the Invoicing Platform Process (IPP) in the Financial Business & Management System (FBMS).