Combined_Synopsis_Solicitation_A15PS00267.pdf

HOSE REELS

Solicitation Number: A15PS00267 Notice Type: Combined Synopsis/Solicitation

**100% Small Business Buy Indian Set Aside Buy**

This requirement is a Small Business Buy Indian set‐aside and only qualified offerors may submit bids.

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and written solicitation will not be issued. Interested parties are responsible for monitoring the FedConnect and Federal Business Opportunities websites to ensure that they have the most up‐to‐date information about this acquisition. Offerors are hereby notified that future information regarding this solicitation will be distributed solely through FedConnect and Federal Business Opportunities websites. This acquisition is 100% set aside for Small Business Buy Indian Set Aside; the North American Industry Classification System (NAICS) code is 423710 and the small business size standard is 100 employees.

The Bureau of Indian Affairs, National Interagency Fire Center intends to purchase hose reels.

Contractor shall furnish all materials to include mounting brackets and spool assemblies, and transportation. The requested items are Hose Reel Assemblies for three (3) of the M52 Wildland Fire Programs. The reel assemblies will be shipped to Dulce, NM, Missoula, MT, and Eagle Butte, SD and charged to three (3) different accounting codes. The Eagle Butte Center uses the BIA 28‐19‐21 LT assembly. The Dulce and Missoula Centers use the HAN‐SBEPF 27.5‐19‐21 assembly. The requested hose reels will be used to build Model 52 Wildland Fire Engines which have been identified for FY2015.

New Equipment ONLY; No remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

The Bureau of Indian Affairs, National Interagency Fire Center intends to purchase hose reels.

Contractor shall furnish all materials to include mounting brackets and spool assemblies, and transportation.

Vendor DUNS Number: ___________________________

Line # 00010: BIA‐28‐19‐LT Hannay Reel Assembly 7 EA BIA NIFC: Susan Smart 2010 North Willow Street

EAGLE BUTTE SD 57625 US

Line # 00020: Freight to Eagle Butte Center BIA NIFC: Susan Smart 2010 North Willow Street

EAGLE BUTTE SD 57625 US

Line # 00030: HAN‐SBEPF 27.5‐19‐21LT Alum Reel Assembly 11 EA BIA NIFC: Chester Gladstone 5785 Highway 10 West

MISSOULA MT 59808 US

Line # 00040: Freight to Missoula, Montana BIA NIFC: Chester Gladstone 5785 Highway 10 West

MISSOULA MT 59808 US

Line # 00050: HAN‐SBEPF 27.5‐19‐21LT Alum Reel Assembly 2 EA BIA NIFC: Bernadette Lucero 37 Hillside Drive

DULCE NM 87528 US

Line # 00060: Freight to Dulce, NM BIA NIFC: Susan Smart 2010 North Willow Street

EAGLE BUTTE SD 57625 US

Please Total Line Item Numbers 00010 to 00060. Grand Total $_________________________________

Delivery Date: 7/30/2015 ‐ Buyer requires seller to deliver on or before delivery date. Refer to item number for delivery date and address. Delivery times for all items shall be between 8:00 a.m. to 4:00 p.m. Monday through Friday. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Prices quoted for the line item(s) shall be firm fixed price inclusive of all costs. Shipping costs not included in your quote will not be honored after award.

Invoicing: Performance of this contract will require the contractor to submit electronic invoices for payment. For more information about electronic invoicing, please go to: www.IPP.gov.

Evaluation: The provision "52.212‐2, Evaluation‐Commercial Items (Oct 2014)", applies.

Type of Contract: Firm Fixed Price contract. Buyer intends to issue award using a purchase order.

Quotes from Sellers unable to accept purchase orders will not be considered for award.

RFQ Submission Instructions: Only offers submitted by e‐mail or facsimile will be accepted. Quotes may be submitted by e‐mail to michelle.cruzsalum@bia.gov and facsimile quotes will be accepted at

(208) 433‐6416 with company letter head indicating the number of pages. E‐mail and facsimile cover letter must reference solicitation number in the subject line. Offerors shall submit only one (1) quote and shall select one (1) type of transmission. Regardless of the quote delivery method, quotes must be dated and received no later than 03/20/2015 1500 MT. Vendors shall comply with the solicitation instructions. Failure to comply with the terms and conditions stated herein may be interpreted by the Government as a non‐responsive quote and will not be considered. Do not submit quotes via

FedConnect or Federal Business Opportunities websites. Late submissions will not be considered and it is the contractor's responsibility to verify that their submission was received by the Contracting Office.

RFQ Information Requirements: The contractor shall submit the following information as part of their quote, along with any inherent information that applies to this RFQ. Quotes submitted in response to this solicitation must remain valid for 30 days after closing date of this solicitation. Award will be a single award all or none basis. No partial bids will be accepted. If an offer cannot comply with every requirement, that offer will not be acceptable, and therefore will not be considered. All quotes and amendments, if any, shall be signed by an individual with the authority to bind their respective company. The offeror is responsible for submitting any amendments to this solicitation with their package, if any in addition to any other request for information.

DUNS Number Price: Quote shall include quantity, unit, unit price, total cost of all the Contract Line Item Numbers (CLINS) and any prompt payment discount terms.

Amendments: Answers to any questions may be posted as an amendment to the solicitation. This office will not issue hard (paper) copies of the solicitation or amendments. The offeror shall be responsible for downloading and submitting the amendments with their package.

Brand Name or Equal: If applicable, offers must also meet the requirements of FAR 52.211‐6 Brand Name or Equal. The Buyer is allowing Sellers to submit bids for alternate items, provided those items meet all of the salient physical, functional, or performance characteristics specified by this solicitation.

Vendors proposing OR Equal Items MUST submit product literature (brochures, documentation, etc.)

detailing the effectiveness and comparability of the OR Equal item(s) being offered to the items being acquired in this solicitation. Sellers MUST enter exactly what they are bidding (including make, model and description). The Buyer will evaluate equal items on the basis of information furnished by the Seller or identified in the bid and reasonably available to the Buyer. The Buyer is not responsible for locating or obtaining any information not identified in the Bid. Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

All contractors must be registered in www.SAM.Gov to be eligible for award and maintain an active and favorable registration for the life of the contract. Offeror should also ensure their Online Representations and Certifications Application (ORCA) are completed in SAM.

(a) By submitting a quote, the vendor will be self‐certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. (b) The Government shall not be liable for any fees or expenses that are incurred or associated with the preparation of your quotation. (c) The Contracting Office is not responsible for locating or obtaining any information not identified in the offer.

RFQ Questions: Questions regarding this requirement may be emailed only. No telephone inquiries will be honored or accepted. Questions regarding this announcement may be directed to Michelle.CruzSalum@bia.gov. All email requests shall include the solicitation number in the subject line. Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. If the contractor does not understand any portion of the solicitation, the contractor should submit questions, prior to solicitation closing. Questions not received within a reasonable time prior to close of the solicitation may not be considered.

Provisions/Clauses Information: This solicitation incorporates one or more solicitation provisions/clauses. Provisions/Clauses by reference are in the same force and effect as if they were given in full text.

52.212‐4 Contract Terms and Conditions ‐‐ Commercial Items (Dec 2014) 52.212‐5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders ‐‐ Commercial Items (Dec 2014) 52.212‐1 Instructions to Offerors ‐ Commercial Items (Apr 2014) 52.212‐3 Offeror Representations and Certifications—Commercial Items (Mar 2015) 52.225‐25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran‐Representation and Certifications. (DEC 2012) 52.212‐2 Evaluation ‐‐ Commercial Items (Oct 2014) 52.204‐7 System for Award Management (Jul 2013) 52.211‐6 Brand Name or Equal (AUG 1999) 52.214‐21 Descriptive Literature (APR 2002) 52.215‐5 Facsimile Proposals (OCT 1997) DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements ‐ Invoice Processing Platform (IPP) (April 2013) 1452.280‐1 Notice of Indian Small Business Economic Enterprise Set‐aside. (JUL 2013) 1452.280‐2 Notice of Indian Economic Enterprise Set‐Aside (JUL 2013) 1452.280‐4 Indian Economic Enterprise Representation (JUL 2013)