A12_DI-1886_DOI_12_2020.pdf

DI-1886 (12/2020)

U.S. Department of the Interior

SMALL AND DISADVANTAGED BUSINESS ACQUISITION SCREENING

NOTICE: An approved market research report must be submitted as an attachment if required by DOI-AAAP-0145-Conducting Market Research

Section 1: Background Information *required fields

1. Purchase Request Number: 2. Purchasing Office: 3. NAICS Code:

4. Description of Products or Services: 5. Size Standard: 6. NAICS Description:

7. Product/Service Code: 8. Product/Service Code Description:

9. Estimated Total Contract Value: 10. Estimated Total Period of Performance: 11. Proposed Contract Type:

Yes No

12. Is there an order against an established source?

If yes, please provide the PIID or name of the established source (if known):

13. Is this requirement subject to the DOI mandatory use memorandum (see DOI-AAAP-0088) or a mandatory bureau-wide contract?

14. Will there be any restrictions on competition? If yes, attach a final justification document.

Section 2: Procurement History *required fields

Yes No

15. Has an acquisition for this requirement (or similar/related requirement) been awarded in the previous six fiscal years?

If yes, what was the small business strategy:

16. If the answer to #15 is yes, how many offers were received from the previously competed requirement, if known:

Large businesses Women-owned small businesses

Small businesses Economically-disadvantaged women-owned small businesses

HUBZone businesses Service-disabled Veteran-owned small businesses

Indian-owned economic enterprises 8(a) businesses

Indian-owned small business economic enterprises Socio-economically disadvantaged businesses https://teams.microsoft.com/l/file/A268224C-D5C7-4B3A-B96B-361DA3F6B05C?tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&fileType=docx&objectUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources%2FShared%20Documents%2FGeneral%2FActive%20DOI-AAAPs%2FDOI-AAAP-0145%2C%20Conducting%20Market%20Research.docx&baseUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources&serviceName=teams&threadId=19:be6215f762704b9e90decf05b957ee53@thread.skype&groupId=b0466d71-71be-4fd0-a964-8b029e10b99a https://teams.microsoft.com/l/file/A268224C-D5C7-4B3A-B96B-361DA3F6B05C?tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&fileType=docx&objectUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources%2FShared%20Documents%2FGeneral%2FActive%20DOI-AAAPs%2FDOI-AAAP-0145%2C%20Conducting%20Market%20Research.docx&baseUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources&serviceName=teams&threadId=19:be6215f762704b9e90decf05b957ee53@thread.skype&groupId=b0466d71-71be-4fd0-a964-8b029e10b99a https://teams.microsoft.com/l/file/34838BFE-7936-4949-8795-2F088F134208?tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&fileType=docx&objectUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources%2FShared%20Documents%2FGeneral%2FActive%20DOI-AAAPs%2FDOI-AAAP-0088%2C%20v04%2C%20Acquisition%20Mandatory%20Use%20Joint%20Memoranda.docx&baseUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources&serviceName=teams&threadId=19:be6215f762704b9e90decf05b957ee53@thread.skype&groupId=b0466d71-71be-4fd0-a964-8b029e10b99a

Section 3: Small Business Strategy *required fields

17. Will the procurement be set-aside for (choose the set-aside utilized, if any):

Yes No

18. Non-manufacturer Rule. If the acquisition is for products or supplies (i.e., not services or construction) with a total value that exceeds the simplified acquisition threshold, and a set-aside is planned, do you anticipate that there is a viable market of domestic manufacturers that are small businesses (leave blank if non-applicable)?

Section 4: Subcontracting Plan *required fields

Yes No 19. Answer the following questions to determine whether a subcontracting plan will be required.

19a. Is the total value of the acquisition $750,000 ($1.5 million for construction) or greater?

19b. Is the acquisition open market (meaning not an order or call against an established source)?

19c. Is the acquisition unrestricted (meaning not being set-aside for small business)?

If the answer to questions #19a through #19c are yes, then a subcontracting plan with DOI goals will be required from large businesses (see DOI-AAAP-0076).

Section 5: Consolidation and Bundling *required fields

Yes No

20a. Does the acquisition involve substantial consolidation (see DOI-AAAP-0094)?

20b. If the answer to #20a is yes, has a written justification been submitted and will the solicitation include small business participation as an evaluation factor? If the answer to #20a is no, proceed to question 21.

21a. Does the acquisition involve bundling [see FAR 7.104(d)(2)]?

21b. If the answer to question 21a is yes, is a written justification for bundling attached? If the answer to question 21a is no, proceed to Section 6: Signatures.

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Section 6: Signatures *required fields

22. Purchasing Agent/Contract Specialist’s Signature: 23. Contracting Officer’s Signature:

24. Small Business Specialist’s Signature: 25. Bureau/Office Headquarters Small Business Specialist’s Signature:

26. OSDBU Director’s Signature: 27. SBA Procurement Center Representative’s Signature:

Section 7: Indefinite Delivery Vehicles *required fields

If this action will result in the award of a multiple-award Indefinite Delivery Vehicle, the Reviewing Official may sign the following determination:

Based on the proposed small business strategy and ordering procedures for this Indefinite Delivery Vehicle (IDV), I have determined that screening individual calls and orders against this IDV will not add value in maximizing opportunities for small businesses. Orders and calls against this IDV are exempt from the requirement to complete a small business screening in accordance with DOI-AAAP-0043.

28. Reviewing Official’s Full Name: 29. Reviewing Official’s Signature:

30. Notes (optional):

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U.S. Department of the Interior

General Instructions

This form is required: (1) for all acquisitions with a total contract value at or above the Simplified Acquisition Threshold, and (2) for acquisitions above the micro-purchase threshold and below the Simplified Acquisition Threshold that are not set-aside for small business. See DOI-AAAP-0043 for the full policy requirements and exceptions. For additional instructions for completing this form, see below.

Section 1: Background Information

Item 1 Provide the Purchase Requisition number from FBMS and the Acquisition Gateway Tracking # if applicable.

Item 2 Provide the name of the contract office that is awarding the acquisition. Include the name of the bureau. (Ex. National Park Service Denver Service Center.)

Item 3 Enter the North American Industry Classification System (NAICS) code for this acquisition from the list at:

http://www.census.gov/eos/www/naics/. Please note that NAICS codes starting with 42/44/45 are not appropriate procurements (CFR §121.402(b)(2))

Item 4 Provide a brief description of the products and services that you are purchasing. Include site or location name if applicable.

Avoid using technical jargon or acronyms.

Item 5 Enter the size standard from the Small Business Administration Table of size standards.

Item 6 Enter the corresponding official description for the NAICS code.

Item 7 Enter the Product / Service Code (PSC) for the acquisition from the list at: https://www.acquisition.gov/?q=PSC_Manual

Item 8 Enter the corresponding official description for the PSC.

Item 9 Enter the estimated total contract value, to include all optional periods and tasks. You do not need to list the price for each option separately; just include the total contract value.

Item 10 Enter the estimated total period of performance, to include all optional periods. You do not need to list the period of performance for each option separately; just include the total contract length. Please express the time period as the total number of months or years, as the actual start and end dates may not be known at the time of completing the DI-1886.

Example: “Five Years” or “Six Months”.

Item 11 Select the contract type from the drop-down list.

If you are awarding an indefinite delivery vehicle, then the contract type must be reported as the type of IDV: Indefinite Delivery Indefinite Quantity, Blanket Purchase Agreement (FAR 13), etc. Do not select the type of orders/calls that will be able to be used for orders under the IDV.

If you are awarding an order or call against an IDV, then the contract type must be reported as the contract type for this order / call.

If the action has multiple contract types (for example, one firm-fixed price line item and one labor hours line item), select the contract type that represents the greatest percentage of the contract’s value.

Item 12 Use the checkbox to indicate if this action is an order against an established source.

If this action is an order against an established source, provide the Procurement Instrument Identifier (PIID) for the IDV that will be used. If the IDV is a multiple-award IDV or GWAC, you can provide a description of the contract instead of the PIID. For example: Federal Supply Schedule 70; DOI’s Cloud Hosting Contract.

Item 13 Indicate if there is a Federal, DOI, or Bureau policy that mandates the use of this established source.

Item 14 Use the checkbox to indicate whether there will be any restrictions on competition.

Section 2: Procurement History

Item 15 Use the checkbox to indicate whether there has been an acquisition for this requirement or for a similar, related requirement in the previous six fiscal years. If the answer is yes, use the dropdown to indicate the small business strategy utilized. You do not need to answer for all contracts that have been awarded in the preceding six years.

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A “no” answer to this question should be extremely rare. Contracting personnel should make every effort to research other, similar procurements in their bureau or office.

Item 16 For the most recent procurement for this requirement, indicate how many offers were received from each category. Enter a number in the box to the left of each category, even if the number is 0.

Section 3. Small Business Strategy

Item 17 Use the dropdown to select the proposed set-aside

For either type of women-owned small business set-aside, you must verify that the NAICS for this procurement is on the lists (EDWOSB or WOSB) of allowed NAICS.

For procurements for Indian Affairs and the Office of Special Trustee, set asides to Indian-owned economic enterprises are mandatory. (See DIAR 1480.) For all other bureaus, they are optional (See DOI-AAAP-0145.)

If you are conducting a partial set-aside under any category, you must attach a written explanation of the set-aside approach.

The explanation must detail how the contract will be divided, which categories will be set-aside, etc. The explanation does not need to be a separate document and can be incorporated into existing contract documentation, such as a market research memo or acquisition plan. Ensure that your documentation provides a clear explanation for your strategy, along with the rationale.

Item 18 This item refers to the Non-Manufacturer Rule (NMR), which may factor into the decision about whether to set-aside acquisitions for products or supplies. The NMR is not applicable for acquisitions of services or construction. When determining to set-aside a procurement for supplies, the Contracting Officer must consider whether there is a market of small businesses that could propose under the set-aside, given the limitations on subcontracting and the NMR.

The Small Business Act and SBA's regulations impose performance requirements (limitations on subcontracting) on firms that are awarded set-aside contracts. On a supply contract, a firm must perform at least 50% of the cost of manufacturing the supplies (not including the cost of materials). The NMR is an exception to the performance requirements, and provides that a firm that is not a manufacturer may qualify as a small business on a supply contract set aside for small business if, among other things, it supplies the product of a small business made in the United States.

To summarize, a company qualifies for a small business set-aside for supplies if:

1. The company performs at least 50% of the cost of manufacturing the supplies; or

2. The company does not manufacture the supplies, but

a. The supply is manufactured by a small business; and

b. The supply is manufactured in the United States.

Small businesses that do not qualify under one of these two avenues will not be able to propose on a set-aside, unless SBA has issued a waiver to the Non-Manufacturer Rule. Essentially, that means that unless there are small businesses in the market who manufacture the supplies or products that you are buying, a set-aside may not be appropriate, unless SBA has granted a NMR waiver.

A common example would be a business that is a reseller of products that are manufacturer by other companies. For example, Apple is the large business manufacturer of the iPad. There are many small businesses who are resellers of that product.

However, these resellers could not compete under a small business set-aside for iPad, because they did not manufacture at least 50% of the product and the manufacturer is not a small business, unless SBA issues a waiver.

A Contracting Officer can request a waiver from SBA for a particular acquisition. SBA also issues class waivers for certain

NAICS.

Section 4: Subcontracting Plan

Item 19 This item contains a series of questions to determine whether a subcontracting plan will be required for any large business that is selected for the award. Use the checkbox to answer each question. See DOI-AAAP-0076 for further information.

Section 5: Consolidation and Bundling

Item 20 Use the checkbox to indicate if the contract will involve consolidation. If the answer is yes, the Contracting Officer must attach the draft written justification with the DI-1886.

Item 21 Use the checkbox to indicate if the contract will involve bundling. If the answer is yes, the Contracting Officer must attach the draft written justification with the DI-1886.

https://www.sba.gov/sites/default/files/2016_edwosb_NAICS.pdf https://www.sba.gov/sites/default/files/2016_wosb_NAICS.pdf http://www.ecfr.gov/cgi-bin/text-idx?SID=bea085382f430a3218e2c473a0b53d6e&mc=true&tpl=/ecfrbrowse/Title48/48cfr1480_main_02.tpl https://teams.microsoft.com/l/file/A268224C-D5C7-4B3A-B96B-361DA3F6B05C?tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&fileType=docx&objectUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources%2FShared%20Documents%2FGeneral%2FActive%20DOI-AAAPs%2FDOI-AAAP-0145%2C%20Conducting%20Market%20Research.docx&baseUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources&serviceName=teams&threadId=19:be6215f762704b9e90decf05b957ee53@thread.skype&groupId=b0466d71-71be-4fd0-a964-8b029e10b99a https://www.sba.gov/document/support--non-manufacturer-rule-class-waiver-list https://teams.microsoft.com/l/file/86B2B535-DD8F-4B4E-B32B-E3E68CEFBA29?tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&fileType=docx&objectUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources%2FShared%20Documents%2FGeneral%2FActive%20DOI-AAAPs%2FDOI-AAAP-0076%2C%20v03%20Subcontracting%20Plans.docx&baseUrl=https%3A%2F%2Fdoimspp.sharepoint.com%2Fsites%2FDOI-AAAPResources&serviceName=teams&threadId=19:be6215f762704b9e90decf05b957ee53@thread.skype&groupId=b0466d71-71be-4fd0-a964-8b029e10b99a

U.S. Department of the Interior

Section 7: Indefinite Delivery Vehicles

For IDVs that are awarded by the Department of the Interior, an exemption may be granted from the requirement to screen orders and calls against the specific IDV. This exemption may be granted by the highest-level Reviewing Official for the acquisition action when the IDV is awarded and must be recorded on the DI-1886 that is prepared for that action.

For example, if a CO is planning an acquisition to award a multiple-award IDIQ where the ceiling will be $1,000,000, the Bureau Headquarters Small Business Specialist is the highest-level Reviewing Official for that action. When the Bureau Headquarters Small Business Specialist evaluates the DI-1886 for the IDIQ, s/he may determine that it would not be beneficial to conduct a small business screening for each order under the contract. If that is the case, then s/he may grant an exemption for the IDV. This exemption will be documented on the DI-1886 form.

When determining whether to grant an exemption, the Reviewing Official must consider, at a minimum:

● The small business strategy for the acquisition to award the IDV, including whether participation has been maximized for small businesses, the four socio-economic categories, and Indian-owned businesses; and

● The proposed ordering procedures for the IDV, including whether the ordering procedures allow for set-asides against the

IDV.

If the exemption is granted, then orders and calls against that specific IDV will not require small business screening for the life of the contract. The DI-1886 form that grants the exemption must be included in the contract file.

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