A10 - USNS COMFORT - Sources Sought Notice.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for quotes and no contract or purchase order will be awarded from this notice. There is no solicitation, specifications or drawings available at this time. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

Military Sealift Command (MSC) is seeking eligible businesses to provide support for the development and implementation of replacement of Three (3) Passenger Elevator Controllers on board the USNS COMFORT (T-AH 20). Estimated issue date of this solicitation is on/about 12 May 2022. After issuance, solicitation may be obtained by accessing SAM.gov.

All Small businesses, Service-Disabled Veteran-Owned Small Business, Certified HUBZone and Certified 8(a) Small Businesses are encouraged to respond. The Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government’s best interest. This office anticipated award of a contract no later than 20 September 2022. The appropriate NAICS Code is 541330. THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. It is a market research tool used to determine the availability and adequacy of potential small business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested small businesses submit to the contracting office a brief capabilities package demonstrating ability to provide the requested items. This document shall address, as a minimum the following:

(1) Company Profile to include number of employees, office location(s), Unique Entity Identifier (UEI), CAGE Code and a statement regarding small business designation and status;

(2) The facility where the work will be performed;

(3) Partnership, teaming, joint ventures, or mentor-protégé agreements with any large businesses.

Submission of a capabilities statement is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry.

RESPONSES ARE DUE on Wednesday, 20 April 2022 by 12:00 PM Eastern Standard Time. Responses shall be sent via mail to the following address: Military Sealift Command, Code N104C (attn: Tony Lanzarotta; Michael Rossik), 1278 Franklin Street, Norfolk, VA 23511. Email submissions of the capabilities packages (anthony.j.lanzarotta5.civ@us.navy.mil; michael.e.rossik.civ@us.navy.mil) WILL be accepted. Fax submissions of the capabilities packages WILL NOT be accepted. Questions or comments regarding this notice may be addressed to Tony Lanzarotta and/or Michael Rossik at the above address or via email at anthony.j.lanzarotta5.civ@us.navy.mil and/or michael.e.rossik.civ@us.navy.mil.

While the finalized list of performance details are still under development, a list of the notional performance details is as follows:

(There are references to sections 4-7 below. These sections are not necessary for this sources sought notice and will be provided when the solicitation is posted.)

1. Background:

1.1. The Military Sealift Command (MSC) requires Contractor support for the development and implementation of the TRANSALT work package for T-ALT TAH 19-18002 (T-AH 19 CLASS Passenger Elevator Controller Replacement). USNS COMFORT (T-AH 20) has nine (9) passenger elevators to facilitate movement of personnel and material between decks. Elevators 1, 2, and 3 (Group I) are located between Frames 38 to 41. Elevators 4, 5, and 6 (Group II) are located between Frames 44 to 47. Elevators 7, 8, and 9 (Group III) are located between Frames 70 and 71. Currently, Elevator 2 is out of commission due to a faulty frequency drive, and Elevators 6 and 8 are out of commission due to fire damage from an unknown cause. Poorly documented repairs and updates were completed over time on these controllers. Compatible replacement parts have become obsolete so repair is no longer an option. This contract requires the services of a company specializing in shipboard Elevator Control Systems to design, procure, test and provide certification from regulatory agencies. The existing controllers are to be replaced by a modern, robust, and reliable elevator controller. The elevator controller shall meet all requirements for elevator inspection leading to certification for passenger use. This new controller shall be applied to Passenger Elevators 2, 6, and 8 aboard USNS COMFORT, with the intention that the controller design will be used in the future for all Passenger Elevators in the T-AH 19 CLASS. In addition to the controllers, the call panels on each deck and the control panels within each respective elevator car are to be updated to current technology. All design, fabrication, testing, and materials shall be in accordance with all applicable regulations, including but not limited to American Bureau of Shipping (ABS), United States Coast Guard (USCG), Code of Federal Regulations (CFR), and Safety of Life at Sea (SOLAS) requirements.

1.2. This contract will be awarded with two Contract Line Item Numbers (CLIN’s). CLIN- 0001-DESIGN (BASE TASK) will be to perform the design portion of the TRANSALT work package to update the elevator control systems and control panels. CLIN 0002 will be to procure equipment associated with the design of CLIN 0001.

1.3. The Contractor will be required to provide the services of a National Association of Elevator Contractors (NAEC) certified Qualified Elevator Inspector (QEI). The QEI will be involved in the engineering of the elevator control system to verify that the design meets ABS, USCG, SOLAS and CFR requirements. The QEI will also attend the Factory Acceptance Testing (FAT) to verify that the equipment operates and functions according to design. The involvement of the QEI from design start ensures that the controller will meet all requirements for eventual shipboard testing of the complete elevator system, leading to Passenger Elevator Certification. Passenger Elevator Certificates are required to operate passenger elevators, and are part of the list of expected certificates and documents to be carried aboard each ship in accordance with MSC Safety Management Systems procedure 12.4-001-SQ.

2. BASE TASK (CLIN 0001 - DESIGN):

2.1. Design Package: Develop a Design Package for replacing the (3) existing damaged Passenger Elevator Controllers on USNS COMFORT. The Design Package shall consist of drawings, work items, calculations, advanced planning products, test procedures, and technical manuals. All final deliverables will be submitted to ABS and USCG for approval prior to moving forward with the work in OPTION 1 (CLIN 0002). The Contractor will be responsible for responding to and clearing all comments generated by ABS and USCG. The (3) elevators on USNS COMFORT that are affected by this item are as follows:

2.1.1. Elevator 2 of Group I, located between Frames 38 to 41.

2.1.2. Elevator 6 of Group II, located between Frames 44 to 47.

2.1.3. Elevator 8 of Group III, located between Frames 70 and 71.

2.2. Discipline Specific Considerations:

2.2.1. Arrangements and Outfitting: The Contractor shall be responsible for identifying an optimal method of removal of the current elevator control panels and associated equipment, as well as the installation and integration of the new equipment. This shall include how the panels and equipment are mounted to the vessels. All permanent and temporary interferences, removals and installations required in the performance of this solicitation shall be recorded in detail. Any required modifications shall be designed and delivered in accordance with the requirements of Section 2.11.

2.2.2. Structural: The Contractor shall be responsible for identifying and minimizing any structural impact that the new control panel and equipment will impose on the vessels. The Contractor shall design any foundations or structural supports needed for the installation of the elevator controllers and associated components. Foundations and structural supports shall be designed to withstand Sea State 8 conditions. All permanent and temporary interferences, removals and installations required in the performance of this solicitation shall be recorded in detail. Any required modifications shall be designed and delivered in accordance with the requirements of Section 2.11.

2.2.3. Mechanical: The Contractor shall be responsible to develop interference drawings that has impact on any mechanical equipment due to the removal and replacement of elevator controllers.

2.2.4. Electrical: The Contractor shall be responsible for designing a new passenger elevator controller and associated components for Elevators 2, 6, and 8 aboard USNS COMFORT, with the intention that the controller design will be used in the future for all Passenger Elevators in the T-AH 19 CLASS. In addition to the controllers, the call panels on each deck and the control panels within each respective elevator car are to be updated to current technology. The Contractor shall incorporate the provision, installation, testing, and certification of the new electrical equipment as part of the machinery package for the elevator upgrade. This equipment includes, but is not limited to, elevator controls, relays and contactors, and the motor encoder. The design is to incorporate the existing elevator hoist motors, which will not be replaced.

2.2.4.1. Elevator Controller: The elevator controller will be designed for bulkhead mounting in the machinery room for each elevator with a suitable NEMA enclosure. The controller will utilize a 450VAC, 60 Hz, 3 phase power source, and will be capable of operating elevators with a 7,500 pound capacity at 150 feet per minute. The controller will be made up of, but not limited to, contactors, relays, a PLC, an AC variable frequency drive, and overloads. Each controller will independently run a single elevator but will have the capability to communicate with other elevator controllers of the same design, such that the closest idle elevator within a Group will be sent to the requesting deck.

2.2.4.2. Car Stations: Each elevator will have its car station (control panel) replaced with a modern car station which has floor call commands for each floor serviced by the elevator. The car station must be in accordance with Reference 7.6 requirements, including fire service compliance, and also have communication capabilities for emergency scenarios.

2.2.4.3. Call Stations: Each elevator will have its Hall Call Stations replaced with modern call stations that have elevator call commands at each floor serviced by the elevator. There will also be a Fire Hall Call Station to allow for placing the system into Phase 1 fire service in accordance with Reference 7.6 requirements. All call stations will be bulkhead mounted.

2.2.4.4. The Contractor shall utilize the services of a National Association of Elevator Contractors (NAEC) certified Qualified Elevator Inspector (QEI) to be involved in the engineering of the elevator control system. The QEI will verify that the design conforms to Reference 7.6 and all applicable passenger elevator regulations, including but not limited to ABS, USCG, SOLAS and CFR requirements. The involvement of the QEI from design start ensures that the controller will meet all requirements for eventual shipboard testing of the complete elevator system, leading to Passenger Elevator Certification.

2.2.4.5. The Contractor shall incorporate the removal of existing controllers, car stations, call stations, and relevant accessories for each elevator and installation of new equipment in the design.

2.2.4.6. The Contractor shall ensure that the elevator is fitted with a means to activate an alarm in a normally manned control station or with means of voice communication with that station per Part 4 of Reference 7.2. The Contractor shall account for existing elevator audio/visual alarms and voice communications systems. Incorporate any of these systems into the design if they are affected by the work accomplished for this TRANSALT.

2.3. Kick-Off Meeting: The Contractor shall conduct a kick-off meeting with MSC to discuss all work packages required by Section 2 above. All Key Technical Personnel shall participate in the kick-off meeting. The Contractor shall arrange a mutually agreeable date and time with the Contracting Officer (KO) and Contracting Officer’s Representative (COR)/Technical Point of Contact (TPOC) to attend a kickoff meeting in the Norfolk, VA area or via teleconference meeting hosted by the Contractor. The purpose of the kick-off meeting is to review the Task requirements. The Contractor shall create an agenda prior to the meeting along with presenting the Plan of Action and Milestones (POA&M). The Contractor shall record meeting minutes and action items resulting from this meeting and provide as a deliverable.

2.4. Project Schedule: The Contractor shall maintain a POA&M in Microsoft Project. The POA&M shall be updated after the kick-off meeting, consisting of a timeline of actions, events, and delivery dates of the deliverables. The POA&M shall cover all work required in CLIN 0001. The POA&M is a living document and shall be updated and submitted to the Government on the first working day of each month. The POA&M shall highlight critical path(s) as well as “not later than” dates required for each task award.

2.5. Progress Meetings: The Contractor shall host monthly progress meetings to discuss all work packages required by Section 2 above. The purpose of these meetings will be to discuss physical progress of the project and to identify any issues that will impact the design or schedule. A standard agenda shall be developed and customized by the Contractor for each meeting. Deviation from this periodicity or the cancellation of any meetings shall be approved by the TPOC. Meetings shall be held at the Contractor’s facility or via teleconference. The format for each meeting shall be approved by the TPOC.

2.6. Meeting Minutes: The Contractor shall provide minutes from all meetings. These minutes shall document the discussion (including any formal concerns raised by the Government), any decisions made during the meeting, and all action items (including the individual responsible, the deliverable, and the due date).

2.7. Ship Check Plan: The Contractor shall forward the ship check plan for all work packages required by Section 2 above, for MSC review. The plan shall provide a chronological scheme of how the ship survey is to be conducted and the types of information to be acquired and recorded. Specific information required for each modification shall be identified to ensure all data that is necessary to develop complete work packages is obtained. Any special access to secure spaces or tanks must be identified.

2.8. Ship Check: The Contractor shall conduct a detailed ship check for all work packages required by Section 2, to survey and gather the necessary information in order to provide complete work package deliverables required herein. The USNS COMFORT (T-AH 20) will be available in Norfolk, VA in 12-24 September 2022, with shipcheck to be completed by 24 September 2022 at the latest. The ship check will be scheduled by TPOC and will be formalized after the Kick-Off meeting, but shall commence as early as possible. During this ship check, the Contractor shall gather information required to support the development of the TRANSALT work package. Key Technical Personnel shall attend the ship check along with any additional support personnel necessary to gather all required information in the time provided.

2.8.1. During the ship check, the Contractor shall physically verify the existing ship conditions including structure, piping, ducting, cableways, power panels, load centers and affected equipment necessary to complete all tasks. The Contractor shall also perform a dimensional verification of ship structure in way of modifications and record for incorporation into the work packages. All permanent and temporary interferences in way of structure, penetrations, piping, HVAC and electrical installations shall be recorded in detail.

2.8.2. The Contractor shall provide daily Ship Check Notes throughout the duration of the ship check. The Ship Check Notes shall be consolidated at the end of each day and forwarded electronically to the TPOC. The Contractor shall meet each morning with the TPOC to discuss the Ship Check Notes from the previous day and to discuss the work plan for each day. This daily meeting will address any questions or concerns from the day before as well as align support needs for that day. The Contractor shall discuss their notes with the TPOC and conduct a brief walk-through of the areas to be worked that day to ensure all of the necessary information is being collected. This ship check plan shall guide the execution of the ship check.

2.8.3. The Contractor shall conduct a meeting on the final day of the ship check to summarize the ship check events and to discuss any outstanding concerns. The Contractor shall review all the Ship Check Notes with the MSC Representatives and conduct a complete walk-through of all the locations addressed in this PWS. The purpose of the walk-through is to ensure all the necessary information has been collected to develop the required work packages. It is the responsibility of the Contractor to ensure that all information needed to develop complete work packages has been gathered during the ship check. The review and monitoring by the Government does not relieve the Contractor from this responsibility.

2.8.4. The Contractor, including all subcontractors, will be required to pass all applicable security requirements to obtain Base and Ship Access (see paragraph 11).

2.9. Ship Check Report: The Contractor shall generate a ship check report and submit it to the TPOC for review for all work packages identified in Section 2.

2.9.1. The ship check report shall be broken down into discipline-specific sections. The report shall detail the findings of the ship check, actions taken during the ship check, and all pertinent photographs. The report shall include sketches and discussions of existing ship conditions and any reservations, deficiencies, or anticipated problems in developing the conceptual design and work package. The report shall document all decisions and assumptions made during the ship check. All photographs shall be organized in an MS PowerPoint presentation (converted to pdf) with one photograph per slide and a short description accompanying each photo. Alternative methods for presenting photos may be considered but shall be approved by the TPOC.

2.10. Conceptual Design Report: The Contractor shall develop a conceptual design report and submit it to the TPOC/COR for review. These reports shall layout the new and modified systems and these designs shall comply with the requirements set forth in Sections 6 and 7. The conceptual design shall be used to validate the functionality of all proposed modifications. These designs shall consist of sketches, material & construction requirements, rough-order magnitude calculations, a class/regulatory compliance review, proposed drawings to be developed, and all alarm, monitoring, and controls requirements. It is imperative that the Contractor actively communicate with the MSC Representatives in the development of all designs to limit rework and streamline the review process. Contractor shall not proceed to TRANSALT work package development until the conceptual design reports are approved by the TPOC/COR. Deviations from these conceptual design reports shall be approved by the TPOC/COR.

2.11. TRANSALT Work Packages: The Contractor shall develop TRANSALT work packages for the PWS. TRANSALT work packages shall be based off of the Ship Check Report and/or Conceptual Design Reports as required by this PWS. Any work items or drawings not expressly identified in this PWS shall not absolve the Contractor from providing complete work packages necessary to meet all design requirements listed in Section 2. Work package requirements are provided below.

2.11.1. System Engineering Calculations: The Contractor shall develop all engineering calculations required to ensure the final designs will be fully functional as required by Section 2 above. The source for all calculation methods shall be documented. All assumptions shall be clearly identified and explained. The calculations shall clearly link the design results and equipment selected to ensure that the system will function as desired. MSC may require more information if what is provided by the Contractor is unclear, incomplete, or untraceable as determined by the TPOC. The Contractor shall also provide all working files used to develop the calculations. Calculations shall be submitted in a report format for each system that requires calculations as described in this Section. Additionally, all designs shall comply with all ABS rules, USCG regulations, international laws and regulations (SOLAS/IMO), and other applicable requirements outlined in Sections 6 and 7. The Contractor is responsible for any calculations associated with ABS rules and USCG regulations and any resulting comments. The following shall be developed and submitted as required to validate acceptable system performance for all new and modified systems:

2.11.1.1. Naval Architecture Calculations and Schematics

· Structural Analyses

· Weight and Moment Reports and Calculations

· Arrangements (Hull and Deck) and Outfitting

· Material Analyses

· Weld and Connection Analyses

2.11.1.2. Electrical Calculations and Schematics

· Voltage Drop Calculations

· Load Calculations

· Power & Lighting One Line Diagram

· Protective Device Coordination

· Electric Plant Distribution Impact Data (EPDID)

2.11.1.3. All other calculations required by ABS & USCG.

2.11.1.4. All other calculations required to prove proper system functionality. Calculation sets not expressly identified in Sections 2.11.1.1 and 2.11.1.2 do not alleviate the Contractor from providing all information to clearly demonstrate that all aspects of the system designs will operate properly and meet the design performance requirements.

2.11.2. Work Item: The Contractor shall develop a work item to cover all modifications required by Section 2. Work items are the contractual vehicle for tasking a shipyard to perform work. Work items shall be produced to the standards outlined in the MSC Work Item Preparation Guide (GFI 6.4) and the General Technical Requirements (GFI 6.1). The work items must contain all the necessary working level detail needed for installing activity implementation.

2.11.3. Contract Guidance Drawings: The Contractor shall develop guidance drawings that address all removals (temporary and permanent), renewals, modifications, and installations necessary to ensure all systems are fully functional as required by Section 2. These drawings shall be separated by engineering discipline and provide all necessary electrical power, controls, mechanical, structural, foundations, and outfitting/arrangements modifications required to install a fully functional system. Guidance drawings are developed along with the work item and are provided as guidance for installation and shall comply with the standards outlined in GFI 6.2 and templates provided as GFI 6.17-6.19. The drawings shall contain all the necessary working level detail needed for installing activity implementation. The drawings shall have a Bill of Materials (BOM) which details ordering requirements and options for each component for procurement. All details and special system requirements shall be listed. Any equipment or material identified as Long Lead Time Material (LLTM) per Section 2.11.4 shall be labeled GFM in the BOM. New MSC drawing numbers will be provided by the TPOC. Types of guidance drawings that may be included for each TRANSALT work package may include, but should not be limited to:

· Arrangements & Outfitting

· Structural

· Foundations

· Electrical Power Systems

· Lighting Systems

· Alarm, Monitoring, & Controls Systems

2.11.4. Sortable Bill of Material: The Contractor shall provide a sortable Bill of Materials (BOM) spreadsheet (GFI 6.5) for all work packages identified in Section 2 that includes all material and equipment broken out by drawing. Each spreadsheet will be broken out by drawing as well as one sheet showing all material required for the entire work package. This list should mirror the contents of all drawings. The materials list shall contain the following for each piece of equipment:

· Equipment name, make, and model

· Description

· Distributor (Identify website, POC, and contact info)

· Distributor Part Number (if different than above)

· Salient characteristics (size/dimensions, power, capacity, etc.)

· Quantity

· Applicable Design and Material Standards for mechanical components

· Purchase lead time for all items. Clearly identify lead time for any items over 4 weeks and designate as LLTM (Long Lead Time Material).

· Designate which items shall be Government Furnished Material (GFM) or Installing Activity Furnished (IAF) as coordinated with the TPOC/COR

· Price Quote or Catalog Pricing

· Reference to work item or drawing where the material is used

· Additional Comments (as warranted)

2.11.5. Equipment Cut Sheets/Vendor Quotes: Any LLTM per Section 2.11.4 or equipment/material with special requirements including custom built equipment or furniture shall be provided. Provide cut-sheets along with up-to-date vendor contact information necessary for ordering all of the equipment/material for each item identified as LLTM in the BOM.

2.11.6. Installing Activity Cost Estimate: Provide a detailed installing activity cost estimate spreadsheet (MS Excel) for each work item showing man hours, labor cost, and material cost (both GFM and IAF), and a sheet showing the total cost for the work package for all packages identified in Section 2. Cost estimates consist of a detailed breakdown of all the labor categories and materials associated with a work package. A detailed breakout of all labor categories that corresponds to the required production steps shall be provided. The spreadsheet shall be created such that changing the labor rate in one cell adjusts the labor cost throughout the MS Excel workbook. A sample estimate is provided in GFI 6.5 to communicate the level of detail required.

2.11.7. Weight Report: The Contractor shall prepare a detailed weight report for the work packages identified in Section 2 in accordance with GFI 6.7, using the guidance as provided in GFI 6.8. The report shall list all weight additions, removals and relocations on the ship, including the associated centers of gravity, as a result of the work performed in this task. The weight report is to specify the aggregate weight change and impact to lightship. Changes in buoyancy must also be reported. Each drawing shall have a weight and moment impact table that matches the weight reports provided.

2.11.7.1. Account for all weight changes

· Small weights (less than 200 lbs) may be combined and estimated

· Document weights by actual weighing, using a manufacturer’s catalog weight, calculating or estimating

· Account for items at the component level. For systems normally containing liquids (piping, machinery with sumps, etc.) report the weight of liquid in the system separate from the dry weight of the system

· Reference planes, units, and sign conventions shall be in accordance with the current approved Trim and Stability Booklet GFI 6.32.

2.11.7.2. Prepare the report in tabular format, per GFI 6.8, with the following information grouped according to work items in the work package

· Item number and description

· Weight

· Vertical Center Of Gravity (VCG), distance from reference plane

· Vertical Moment

· Longitudinal Center of Gravity (LCG), distance from reference plane

· Longitudinal moment

· Transverse Center of Gravity (TCG), distance off centerline port/starboard

· Transverse moment

· Resultant weights

· Resultant VCG

· Resultant LCG

· Resultant TCG

2.11.7.3. Round-off values as follows:

· Weight and distance to two (2) places to the right of the decimal point

· Moments to the whole ft-lbs or m-tonne

2.11.7.4. Denote dimensions aft of the forward perpendicular, above baseline, and to starboard as “positive” values

2.11.8. Shipboard Test Procedures: The Contractor shall develop detailed test procedures for each modified system identified in Section 2. These test procedures are to meet regulatory construction requirements and verify proper operation of all modified and installed equipment. A test procedure is to also be developed for the Factory Acceptance Testing (FAT).

2.11.9. Technical Manuals: Technical Manual(s) for the elevator control systems shall be provided for all new and modified equipment in Section 2. Technical Manual(s) shall be developed in accordance with GFI 6.22. Any modified Technical Manuals shall be updated and not just redlined or inserted. Technical manuals not currently in MS Word shall be converted into MS Word 2016. Drawing inserts that are not currently in AutoCAD shall be converted into AutoCAD LT 2017.

2.11.9.1. Content to be included in the Technical Manuals are descriptions of operation, maintenance procedures, equipment and spare parts lists, drawings of designed components, and specification sheets of key components for the new control system.

2.11.10. Spare Parts: The Contractor shall provide a list of recommended spare parts and maintenance equipment. The spare parts list shall include both recommended shipboard spares and shore based spares for one (1) year and five (5) year time periods. The list shall give a full description of each part with component manufacturer's part number, ordering data, including source for the part, and National Stock Number (NSN) if available. Parts shall be priced individually.

2.12. Deliverable Format: See Section 4.3 for deliverable formats. It is the responsibility of the Contractor to plan for submission of all deliverables in order to ensure that the final deliverables are accepted by MSC prior to the end of the period of performance.

2.13. Review Process: All deliverables described in Section 2.11 shall be submitted in accordance with the following process:

2.13.1. The Contractor shall submit P1 deliverables for MSC review and comment in accordance with Section 5.1. The P1 deliverables shall be complete, technically correct, and properly formatted with no reservations, errors or omissions. The P1 deliverables shall be reviewed by the Contractor’s Quality Assurance (QA) personnel as identified in Section 10.4 prior to submission to the TPOC/COR. MSC review is not to be used as the Contractor’s QA review. If P1 deliverables are submitted with reservations, omissions or are unacceptable per the Quality Assurance Surveillance Plan (QASP) the P1 deliverables will be rejected and returned to the contractor as unacceptable and updated P1 deliverables shall be resubmitted to MSC. This process shall continue until MSC accepts the P1 deliverables. Each new revision of P1 deliverables shall be marked with a subsequent letter starting with P1A, P1B, P1C, etc. until P1 deliverables are accepted by MSC. An updated POA&M shall be submitted within 2 business days of receiving the rejection from TPOC/COR.

2.13.2. The Contractor shall adjudicate and/or incorporate all comments from the P1 deliverables review to create the P2 deliverables. The P2 deliverables shall be complete, technically correct, and properly formatted with no reservations, errors or omissions. The P2 deliverables shall be reviewed by the Contractor’s QA personnel as identified in Section 10.4 prior to submission to the TPOC/COR. MSC review is not to be used as the Contractor’s QA review. The P2 deliverables shall be submitted with a listing of all P1 comments (or later revision, if required) and their resolution status. The listing should also include explanation for any comments not thoroughly incorporated, and responses to any design questions. The Contractor’s QA personnel shall ensure all P1 (or later revision, if required) comments have satisfactorily addressed prior to submission to the COR/TPOC. If P2 deliverables are submitted with reservations, omissions or are unacceptable per the QASP the deliverable will be rejected and returned to the contractor as unacceptable and updated Preliminary Copy (P2) shall be submitted to MSC. This process shall continue until MSC accepts the P2 deliverables. Each new revision of P2 shall be marked with a subsequent letter starting with P2A, P2B, P2C, etc. until P2 deliverables are accepted by MSC. An updated POA&M shall be submitted within 2 business days of receiving the rejection from TPOC/COR. MSC reserves the right to new comments during P2 review.

2.13.3. After P2 deliverables have been accepted by the TPOC/COR, all preliminary revision marks and revision notes shall be removed from the drawings and they shall be labeled as “Rev –” or the most up to date revision. The “Rev –” deliverables shall be reviewed by the Contractor’s QA personnel prior to submission to the TPOC/COR. If Rev- is submitted with reservations, omissions or is unacceptable per the QASP the deliverable will be rejected and returned to the contractor as unacceptable and an updated Rev - shall be submitted to MSC. This process shall continue until MSC accepts the Rev - deliverable. Each new revision of Rev - shall be marked with the submittal date on both the file name and in the revision notes section for document control. For any deliverables that do not require regulatory approval, this deliverable will become the Final Copy after MSC’s comments are incorporated and Rev – is accepted.

2.13.4. After the “Rev –” deliverables are approved by MSC, the Contractor shall submit the approved “Rev –” final deliverables to ABS for review via ABS O2E website (www.eagle.org) and to the USCG at msc@uscg.mil. When submitting to ABS O2E (see GFI 6.9-6.12), and USCG the Contractor shall include the TPOC/COR in the Notification List with both Submission and Approval rights. The Contractor is responsible for addressing any technical comments from ABS and USCG including all required calculations to obtain ABS/USCG approvals. Prior to uploading any technical comment responses to O2E and the USCG, the Contractor shall first submit the responses to the TPOC/COR. Upon approval from the TPOC/COR, technical comment responses shall be officially uploaded to the ABS O2E website and submitted to the USCG. MSC shall be copied on all information submitted to ABS/USCG and all ABS/USCG responses. The Contractor is responsible for following up with ABS/USCG to ensure Final Deliverables are received on time from ABS/USCG to meet MSC Final Delivery dates. The Contractor shall be responsible for delivering all ABS stamped plans and corresponding approval letters from ABS/USCG to the TPOC/COR. Documents must be submitted directly to the TPOC/COR from the Contractor; the TPOC/COR downloading plans and letters from the ABS O2E website does not meet this requirement. All items shall be returned stamped ABS “APPROVED” or “REVIEWED” and with a letter of approval from USCG or ABS Stamped “APPROVED BY ABS ON BEHALF OF USCG” in accordance with the NVIC 10-92 review procedures as outlined in Reference 7.8.

3. CLIN 0002 - PROCUREMENT:

3.1. Provide engineering and project management efforts to fabricate and procure all equipment and material as required by the design package in BASE TASK (CLIN 0001) for replacing (3) passenger elevator controllers onboard USNS COMFORT (T-AH 20).

3.1.1. Provide a list detailing all material to be procured with the quote/proposal. Specific details are listed in Sections 2.11.4 through 2.11.6.

3.1.2. Factory Acceptance Testing (FAT): FAT with NAEC certified QEI and Regulatory Body supervision for the fabricated controller are to be completed at this phase.

3.1.3. Shipping: The Contractor is to be responsible for the shipping of all material.

3.2. Delivery: The delivery of all equipment, including certified fabricated controllers and any spare parts, shall be prior to 30 September 2023, the end of the overall Period of Performance as given in Section 8. Contractor shall procure and provide (2) shipsets of recommended spare parts and maintenance equipment as dictated by the TRANSALT package. Spare parts and equipment are to be provided and must be independently marked, affixed to the part itself and sealed to protect from the high humidity shipboard environment.

3.2.1. The Contractor shall pack all equipment and materials, including spare parts, and deliver to MSC for storage until ready for installation. The COR/TPOC will direct the Contractor as to where material is to be delivered. Packaging shall be in accordance with ASTM D3951-18. All packages containing equipment and materials shall be labeled inside and out in weatherproof labels with the contract number, requisition number, complete parts list and “T-AH 19 CLASS PASSENGER ELEVATOR CONTROLLER REPLACEMENT”. The Contractor shall provide confirmation to the MSCREP when in receipt of all material.

Place and Period of Performance: The overall Period of Performance will begin upon award and end 30 September 2023. All work shall be performed at the Contractors facility, MSC Norfolk, and onboard the “USNS COMFORT (T-AH 20)”.