A06_-_SOW_-_Huron_Kiosk_Panels.pdf

Statement of Work for Interpretive Panels, Kiosks and Entrance Information Sign

Date: 7-8-2024

Project Location: Huron Wetland Management District (WMD)

Project Title: Huron WMD Panels, Kiosk, and Sign

U.S. Fish and Wildlife Service Project Lead (PL) Name: Kristine Askerooth Office: Tewaukon National Wildlife Refuge FedEx/UPS Address: 9754 143-1/2 Ave SE USPS Mailing Address: 9754 143-1/2 Ave SE City/State/Zip: Cayuga, ND 58013 Phone: 701/ 403.6770 Email: Kristine_askerooth@fws.gov

U.S. Fish and Wildlife Service Field Station Point of Contact (POC) Name: Fred Oslund Office: Huron Wetland Management District FedEx/UPS Address: 20721 392nd Ave USPS Mailing Address: 20721 392nd Ave City/State/Zip: Wolsey, SD 57384 Phone: 605-352-5894 Email: Fred_Oslund@fws.gov

U.S. Fish and Wildlife Service Contracting Officer Representative (COR) Name: Diane Emmons Office: U.S. Fish and Wildlife Service; Branch of Visitor Services and Outreach FedEx/UPS Address: 2316 S. Lupine Street Lakewood, CO 80228 303-503-2418 (work cell) Diane_Emmons@fws.gov

Statement of Work This Statement of Work (SOW) describes a general overview of the project and does not provide complete detail for the finished appearance of the project. The Contractor must design and fabricate the project components in accordance with details provided in this SOW, including the attachment (Interpretive Media Guidance) and the following links to accessibility guidelines

Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Smithsonian Guidelines for Accessible Exhibition Design). The Contractor must follow the project process, details, and performance intent of the SOW.

Overview of Project and Project Components The U.S. Fish and Wildlife Service (Service) will contract for the design and fabrication of 4 interpretive panels in porcelain enamel and 1 support structure powder-coated aluminum; color to complement the new building). The main objective of these interpretive panels is to provide visitors with information that pertains to wayfinding, visitor opportunities, and habitat and wildlife species.

The project includes information gathering, incorporating interpretive connections, text and graphic development, photo search and acquisition, illustration, design, fabrication, and delivery.

Upon completion of the project, project components are to be delivered to Huron WMD, Fred Oslund, 20721 392nd Ave, Woolsey, SD 57384. Project components will be installed by Service staff. The Contractor will not travel to the site during this project.

The Contractor’s Cost Proposal must include and reference all items identified in SOW. Please note that photos acquired and paid for by the Contractor will be reimbursed via a separate invoice submitted to the Service. The contractor should not include an estimated photograph cost in the Proposal.

The basis of the award will be price and other factors including:

• Contractor’s ability to demonstrate knowledge in their cost proposal submission that shows a full understanding of project components described in this SOW.

• Contractor’s ability and expertise in developing graphic design and completing fabrication.

• Contractor’s ability to have the panels fabricated in porcelain enamel substrate.

• Contractor’s ability to meet the project timeline (12 months).

The project schedule should allow for the project to start (introductory meeting) within 3 weeks after the project award. All work is to be completed no later than 12 months after the project award. A Schedule of Checkpoints near the end of this document is set up for 12 months.

Project components include (see examples at the end of the document):

Construct Kiosk with 5 Panels and Support Structure – Asset 10080976 - BE10001667/20000788

1. Kiosk - 5 Interpretive panels - porcelain enamel; full color; no holes; approximately 1/8” thickness; height and width dimensions to fit on the 67"w and 43"h grid stanchion.

1 Support structure (kiosk) – powder-coated aluminum; upright grid stanchion 67” w x 43”h with 2 posts (total structure 78” w x 84” h); with bird metal silhouettes, and a powder-coated aluminum post (to match the grid stanchion) with a 3-slot brochure holder (to be mounted next to kiosk). Will be mounted to a concrete slab.

https://www.npshistory.com/publications/interpretation/accessibility-guide-v2.1.pdf https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf

Construct Entrance Information Sign - Asset 10080978 - BE10001667/20000790

1. Entrance Sign - 3-D Metal building identification sign to be mounted on a concrete pad on the ground. Will include the U.S. Fish and Wildlife Service logo, text: Huron; “Wetland Management District” and “Wetland Acquisition Office”; and metal silhouettes of different bird species.

Specific Description of Project Components Panels: Reference photos are included at the end of this document.

Panel 1: Header Location: Kiosk, by office Size: will be based on size of 67” w x 43” h grid stanchion support structure, other panels, and amount of content. Thickness is approximately 1/8”.

Topic: Header with the name: Maga Ta Hopi Waterfowl Production Area (WPA).

List of Plant and Wildlife Species (options for photographs) – Upland sandpiper, northern pintail, ruddy duck, western meadowlark, monarch butterfly, purple coneflower.

Suggested Graphics: US Fish and Wildlife Service Logo

Panel 2: Map of WPA Location: Kiosk, by office Size: will be based on size of 67” w x 43” h grid stanchion support structure, other panels, and amount of content. Thickness is approximately 1/8”.

Topic: Map of the WPA with buildings, trails, and wetlands.

Graphics: Illustration graphic of the map including legend will need to be created by contractor.

List of Plants and Wildlife Species (options for photographs) if needed. Prairie skink, American badger, American avocet

Panel 3: Visitor opportunities Location: Kiosk, by office Size: will be based on size of 67” w x 43” h grid stanchion support structure, other panels, and amount of content. Thickness is approximately 1/8”.

Topic: What visitors can do on the WPA including wildlife watching, photography, hike the trails etc.

List of Plant and Wildlife Species (options for photographs) – cattails, leopard frog, dragonfly, swamp milkweed, person with binoculars.

Panel 4: Part of the National Wildlife Refuge System.

Location: Kiosk, by office Size: will be based on size of 67” w x 43” h grid stanchion support structure, other panels, and amount of content. Thickness is approximately 1/8”.

Topic: How wetland production areas are part of wetland management districts which are all apart of the National Wildlife Refuge System.

Graphics: Map of national wildlife refuges – Service will provide.

List of Plant and Wildlife Species or other items (options for photographs) – WPA sign (Service will provide), Duck Stamp, blue-winged teal, great blue heron, western meadowlark]

Panel 5: Footer Panel: Land Acknowledgement Statement by the tribe.

Location: underneath the stanchion

Size: Approximately 67 inches w. will be based on the size of 67” w x 43” h grid stanchion support structure, other panels, and the amount of content. Thickness is approximately 1/8”.

Topic: Words will be provided by the Service.

Graphics: May include a tribal logo which the Service will provide.

Kiosk Support structure (Reference photos are included at the end of this document)

Grided wayside stanchion to hold multi-panels, has 2 posts, a footer, and 3-slot brochure holder mounted on post separately. Stanchion and Reference photos are provided at the end of this document.

Material: powder-coated aluminum – color to complement the office building and the natural environment.

Installation: will be bolted to existing concrete.

Metal silhouettes for wildlife on the top or sides: flying birds (shorebirds)

Entrance Information Sign (Reference photos are included at the end of this document)

Freestanding outside building identification sign made of maintenance-free material (metal). Reference photos are provided at the end of this document.

Material: made with metal that can withstand the South Dakota extreme conditions including 30

– 40 mph winds.

Installation: will be set on existing concrete outside the office on the ground. Must be able to be installed by Service staff and must include all the hardware.

Metal silhouettes for wildlife on the top: flying ducks Text: Huron Wetland Management District and Wetland Acquisition Office

Items Provided by the Service The following items specific to this project will be provided by the Service PL or field station POC:

Draft text to be used as a starting point for developing each theme.

Website links and files for photos to be used.

Field-station-specific photographs (if needed and requested).

Scientific references for wildlife, habitat, and/or landscape illustrations Service logo.

Tribal Land Acknowledgement text and logo if needed.

Work to be Performed by the Contractor Below is a list of the work to be performed by the Contractor. Attachment 1 – Interpretive Media Guidance further defines the work to be carried out for this project.

Meetings The Contractor will schedule, host, and facilitate the initial post-award (introductory) meeting and all subsequent design review meetings with the Service. The Contractor will write and share meeting notes that summarize the discussion and assigned action items and send these to the Project Lead (PL) within one week of each meeting.

Project Schedule The Contractor will produce a detailed project schedule that lists all required meetings, submittals, fabrication, delivery, inspection by Service, close-out submittals, and invoicing schedule. Development and review times (# of weeks), and actual dates, must be identified (please use the Project Schedule of Checkpoints located near the end of this SOW as a guide). The initial project schedule should be submitted to the PL with the introductory meeting notes and updated and resubmitted with new dates with each submittal.

Content Development Text - The Contractor will start with Service supplied draft text to develop interpretive themes; conduct all research for text development; and write and finalize all text after incorporating text edits as directed by the Service. The Contractor will use an interpretive writing style that helps the audience make intellectual and emotional connections to the resource.

Photographs – The Contractor will use photos that are [provided by the PL or in the public domain and specifically from the Mountain Prairie Flickr site or other U.S. Fish and Wildlife Service Flickr site. If necessary, the contractor may use stock photos. The Service will provide the photos; obtain photo rights; purchase photos after approval by the Service; obtain the photos at the appropriate size and resolution for the project; complete paperwork demonstrating photo rights and pay associated fees for the photographs. The Contractor may request reimbursement from the Service, at cost, for associated photo fees.

Illustrations – The Contractor will conduct research for illustration(s) development and provide final illustrations. All original artwork becomes the property of the Service at project completion.

Maps - The Contractor will modify/update existing map graphics and develop new map graphics as needed for the Map panel.

Support Structures – The Contractor will design, fabricate, and provide all hardware necessary for the panels to be held by a support structure.

Submittals The following design submittals must be provided to the PL for review: concept (10%); design development 1 (35%); design development 2 (65%); pre-final (95%); and final (100%).

Submittals should be provided to the PL in PDF (graphic design and graphics list) and Microsoft Word (text) via email, Box or FTP site (Dropbox is not acceptable). A hard copy should also be sent to the PL and station POC listed on page 1.

Prior to fabrication, provide one sample (approximately 8” x 10”) of the selected panel substrate for Service review and approval. The sample must include a selection of the graphics from the interpretive panel to show color accuracy and resolution of output (fonts, graphics, and images) in the actual material.

Fabrication The Contractor will produce exterior-grade interpretive panels using ultra-violet stabilized all-weather material; production will include 12-color high-density printing technology; panels will have an edge https://www.flickr.com/photos/usfwsmtnprairie/ treatment to prevent delamination and deterioration. Exterior grade support structures or kiosks will be designed and finished to be maintenance-free; and to withstand the site-specific weather conditions including extreme temperatures of -40 F degrees with winds up to 40 mph in the winter and 100 F degrees with winds up to 40 mph in the summer. All mounting hardware must be provided.

Delivery Panels and support structures must be packaged to withstand the shipping method used to deliver the project components to the field station. The contractor must coordinate with PL in advance of shipping to ensure staff will be available to accept delivery and to learn if the delivery truck must have a lift gate or if a loading dock or forklift operated by Service staff will be available for unloading.

Closeout Package At project closeout, the Contractor will provide the following items to the PL via Email, Box, or FTP site:

Service-provided reference materials Final digital files for all interpretive media in PDFX and in native file format, including links and document fonts.

As-built drawings for support structures and actual installed support structures Photo rights paperwork - signed releases, licenses, and/or agreements Maintenance, mounting, and installation instructions.

Warranty information

Schedule of Checkpoints The introductory meeting will occur within 3 weeks after project award. All work is to be completed within 52 weeks of project award.

Checkpoint Who/Deliverable Schedule Introductory meeting Contractor, PL, POC Day 1 Introductory meeting notes and schedule Contractor 1 week Introductory meeting notes and schedule review Service 1 week Concept design development (10% phase) Contractor 5 weeks Concept design review Service 3 weeks Design development 1 (35% phase) Contractor 5 weeks Design development 1 review Service 3 weeks Submit invoice after Service accepts Design development 1 (30% of contract total)

Contractor -

Design development 2 (65% phase) Contractor 5 weeks Design development 2 review Service 3 weeks Pre-final design development (95% phase) Contractor 3 weeks Pre-final design review Service 3 weeks Submit invoice after Service accepts pre-final design (30% of contract total)

Contractor -

Final design development (100% complete) Contractor 2 weeks Final design review Service 2 weeks Fabrication sample (at 25% completion) Contractor 3 weeks Fabrication sample review Service 1 weeks

Submit invoice after Service accepts fabrication sample (15% of contract total)

Contractor -

Fabrication Contractor 8 weeks Shipping Contractor 2 weeks Inspection Service 1 week Close-out Contractor 1 week Submit invoice after Service accepts Close-out (25% of project total)

Contractor -

Invoicing Requirements At a minimum, invoice must include the invoice date; period for which services were provided; contract number, order price; current invoice amount; and remaining project balance. Contractor will submit invoices to the PL for approval, prior to uploading to the Invoice Processing Platform (IPP).

Reference Photos:

Grided stanchion:

Grided stanchion with multiple panels

Grided stanchion with multiple panels

Building Identification sign