A04_STEA_PARK_Wide_Fire_Extinguisher_Service.pdf

STEAMTOWN NATIONAL HISTORIC SITE (STEA), SCRANTON, PA

Annual PARK Wide Fire Extinguisher Inspection, Testing, Maintenance, Repair and Replacement.

STATEMENT OF SERVICES (SOS)

1.0 Background

INTRODUCTION/BACKGROUND INFORMATION

Steamtown National Historic Site (STEA) operates and maintains a live railroad yard, showcasing live, coal-fired steam locomotives, restored cabooses, freight cars and railroad coaches. Rail traffic, consisting of but not limited to passenger yard shuttles, mainline excursions, and commercial freight, that operates regularly throughout yard. The 52-acre site also hosts active Locomotive and Restoration Shops, a Visitor Center, History and Technology Museums, a 250-seat Theater and a fully operating Roundhouse and Turntable.

Steamtown NHS is open daily 7 days a week from 9:00 am to 5:00 p.m., except Thanksgiving Day, Christmas Day, and New Year’s Day. STEA Maintenance personnel are on-site daily at 6:00 a.m.

The work required by this contract shall be performed in accordance with federal, state, local codes, and this Scope of Service (SOS). The Contractor shall provide all management, supervision, labor, material, supplies, repair parts, tools, and equipment, and shall plan, schedule, coordinate and ensure effective and economical work and services specified in this contract. The work area is to be cleaned daily along with any debris that is transmitted into other areas of the facility or location. The Contractor is responsible for daily offsite disposal of debris associated with construction.

It will be the responsibility of the Contractor to inspect the site, to verify all dimensions and familiarize themselves with the existing conditions, so they may obtain a full understanding of all conditions which may be encountered in the performance and execution of the work.

Work shall be carefully planned and carefully performed so that no damage is done to the building, vehicles, equipment, and electrical lines and equipment, etc. Access to the grounds and project location will be allocated to the contractor for the delivery of material, tools and equipment to the grounds as arranged through STEAMTOWN.

PLACE OF PERFORMANCE

Steamtown National Historic Site 150 South Washington Ave.

Scranton, Pa. 18505

2.0 Scope:

PERFORMANCE WORK STATEMENT:

Annual Fire Extinguisher Inspection and Maintenance Services, Testing, Repair and Replacement.

• The Contractor and its employees shall obtain and maintain all applicable permits, licenses, authorizations and/or certificates as required by Federal, State, local laws, and regulations prior to providing services. A copy of these documents shall be provided to the designated contact upon request.

• The Contractor shall perform tasks to ensure that portable fire extinguishers comply with all applicable standards, regulations, and codes required by NFPA, Federal, State, OSHA, and local authorities.

• Annual fire extinguisher inspection and maintenance shall be performed in accordance with NFPA 10.

• The Contractor will remove and service existing STEA fire extinguishers and return the existing fire extinguishers to their current location. Swapping out or substitution of outside equipment will be allowed.

The Contractor shall perform tasks that include, but are not limited to, the following:

1) Remove the extinguisher from its hanger.

2) Check the gauge pressure.

3) Check the condition of the gauge and its compatibility with the extinguisher.

4) Check the weight of the extinguisher.

5) Check that the last hydro-test test date is within code requirements and if not, perform hydro static testing.

6) Check the last 6-year maintenance inspection for compliance.

7) Check the last 12-year maintenance inspection for compliance.

8) Check the valve and shell for damage or corrosion.

9) Remove the hose and inspect it for cracks or splits.

10) Check the hose threads for signs of wear.

11) Perform conductivity test on hose, per NFPA if applicable.

12) Check the condition of the discharge horn.

13) Check for obstructions that interfere with accessibility of the extinguisher.

14) Break the extinguisher seal and remove the locking pin.

15) Check the upper and lower handles.

16) Replace safety disk, if necessary.

17) Verification of service collar, replace if necessary.

18) Replace O-ring, if necessary.

19) Replace additional parts as needed.

20) Replace the locking pin and reseal the extinguisher.

21) Check the valve opening for powder or any foreign matter.

22) Refill extinguishers, if needed.

23) Empty & recharge all stored pressure-loaded fire extinguishers if required.

24) For dry extinguishers, fluff the powder by turning the unit.

25) Clean the extinguisher shell if necessary.

26) Return the hose to its proper position.

27) Check the condition of the hose/horn retention band at the side of the extinguisher.

28) Check that the unit's classification is properly identified with the appropriate decal.

29) Check that the operating instructions are clean and legible.

30) Tag the extinguisher properly.

31) Insure HMIS label is in place and legible.

32) Return existing STEA extinguisher to its hanger.

33) Compile a detailed invoice of the services provided and submit a legible written copy to the designated STEA contact for payment.

34) Dispose of and/or recycle fire extinguishers that have been condemned due to defect, unserviceability, mechanical failure, or recall by the manufacturer (in agreement with STEA Technical point of contact.)

• The STEA requires the Contractor to perform the required services Monday through Friday between the hours of 7:00am and 4:00pm. All service visits shall be scheduled a minimum of (5) business days in advance.

• GOVERNMENT HOLIDAYS

· New Year’s Day………………………………………. January 1

· Martin Luther King’s Birthday…………………….3rd Monday in January

· President’s Day…………………………………………3rd Monday in February

· Memorial Day……………………………………………Last Monday in May

· Juneteenth……………………………………………… Jun 19th

· Independence Day…………………………………… July 4th

· Labor Day………………………………………………. 1st Monday in September

· Columbus Day………………………….…………….…2nd Monday in October

· Veteran’s Day….….……………………………………November 11

· Thanksgiving Day………………………………………Last Thursday in November

· Christmas Day……………………………………........December 25

Any other day designated by the President as a national holiday or government shutdown. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

• The STEA will provide an escort to guide the service technician to the locations of the fire extinguishers in the buildings when extinguishers are to be serviced. The service technician will schedule the return of any extinguishers taken off site for service with the designated STEA contact. Locations of and Number of Fire Extinguishers:

• The STEA estimates there are approximately 312 portable fire extinguishers that require annual fire extinguisher inspection, maintenance, and possible service.

• The facilities listed below are the current sites that require annual fire extinguisher inspection, maintenance, and services. Access to the sites must be coordinated with the designated STEA contact at least five (5) business days prior to the scheduled inspection, maintenance, and service.

An Attached excel spreadsheet provides listing of quantity, type, class, and locations. Every attempt is made to maintain an accurate extinguisher listing, extinguisher listed in this attachment may not be 100% accurate. Additional extinguishers may be removed or added during the length of this contract. Class K extinguishers will not be part of this contract.

The Contractor shall include a Quality Control Plan (QCP) and adhere to it while performing the services.

The QCP shall, at a minimum, meat all performance objectives specified in the Performance Work Statement (PWS). Quality Assurance Surveillance Plan (QASP) The Government, through its STEA Technical Liaison, shall monitor the Contractor’s performance. The Government may monitor the Contractor’s performance of the deliverables of specific project requirements as deemed necessary to ensure acceptable progress and compliance standards are achieved. The Contractor shall be responsible for Quality Control.

STEA to assess technically acceptability verification. The STEA quality assurance inspections shall not be a substitute for the Contractor’s responsibility for QC. The STEA will be responsible for independent quality assurance, assuring that the performance standards, both quality standards and time standards, are met. Service (task or deliverable) Performance Standard Method of Surveillance Services, non-personal, to provide all plant, equipment, labor, supervision, and materials (unless otherwise provided herein) necessary to perform annual fire extinguisher inspection and maintenance services in accordance with the Performance Work Statement (PWS) All services shall be in accordance with the tasks and deliverables specified in the PWS. Verification of pre-inspection and post inspection, timeliness, and documented technical acceptance of all required service tasks/deliverables shall be reported to the STEA Technical Liaison in accordance with the SOW. STEA Technical Liaison.

PERIOD OF PERFORMANCE:

The Period of Performance for this project shall consist of a Base Period of twelve (12) months and four

(4) one (1) year Option Periods.

Base: Time of Award – September 22, 2025

If necessary, Six Month Extension in accordance with FAR 52.217-8, Option to Extend Services:

September 23, 2029 – March 22, 2030.

PROJECT DESCRIPTION/GENERAL INFORMATION/SITE VISIT:

Before the commencement of work, the Contractor shall survey the site. The Contractor shall take the necessary precautions to avoid damages to existing items. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the Contracting Officer’s Representative (COR).

Pre-Meeting And/or Site Visit to be scheduled TBD.

Government-Furnished Property

Steamtown NHS shall provide contractor with full access to the Buildings, Equipment and Railroad Equipment.

CONFIRMATION OF WORK

All work to be confirmed and subject to Quality Control Methods before being approved by the Contracting Officer’s Representatives (COR).

COMPLIANCE

The contractor shall be fully responsible for compliance with all Steamtown NHS, local, state, and Federal occupational safety laws, rules, and regulations.

The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of Park Visitors and Park Personnel and Wildlife.

The contractor is responsible for meeting all applicable OSHA and Steamtown NHS guidelines for safe working procedures.

All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES

Contractor’s personnel shall present a neat appearance and be easily recognized as contract employees.

Example: wearing steel toe boots, hardhat and safety glasses ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION

All contractor employees must be clearly identified as contractors (not NPS employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all names of employees to COR when on site.

CONTRACTOR EMPLOYEE CONDUCT

The contractor is completely responsible for all actions and conduct of their employees

Contract employees must be professional in attire and must not wear any offensive clothing.

Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to Steamtown NHS premises.

Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

CONTRACTOR RESPONSIBILITY

The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the Commonwealth of Pennsylvania.

Further, it is agreed that any negligence of the Government, its officers, agents, servants, and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this proceed with service (PWS) until the Contracting Officer (CO) has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

CHANGES TO THE STATEMENT OF WORK (SOP)

Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). A copy of each change shall be kept in a project folder with all other products of the service. Costs incurred by the contractor through the actions of parties other than (CO) shall be borne by the contractor.

PERFORMANCE REQUIREMENTS

Contractor shall provide the necessary personnel and equipment to meet or exceed required service.

Contractor shall have the following responsibilities:

Provide licensed and trained personnel to perform the project in the Commonwealth of Pennsylvania.

Provide all design, supervision, labor, and materials to complete all requirements described in this SOW.

Contractor shall obtain all necessary licenses and permits required to perform this work required by this

SOW.

Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable.

The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds, and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

Arrange and pay for all proper disposal of waste and debris.

Maintain project schedule agreed upon in the final contract documents.

Provide all OSHA site safety for each employee during work.

Contractor employees shall have background checks completed.

DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place, and time that the Steamtown NHS has set aside, and all in accordance with the SOW.

Contractor shall provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

DELIVERY SCHEDULE

Delivery of parts and supplies shall be with COR and Contractor and times shall be determined.

CONTRACT ADMINISTRATION

Key Contacts:

The Contracting Officer’s Representative (COR) for this order will be

TECHNICAL EXPERT/POC

Garret Lisak, Supervisory Facility Operation Specialist Steamtown National Historic Site (STEA), 150 South Washington Ave., Scranton Pa. 18503 Cell: 570-507-1622

Matthew Pisko, Construction Control Representative Steamtown NHS, 150 South Washington Ave., Scranton Pa. 18503 Cell: 570-903-2987

Walt Kuharchik, Facility Operations Specialist Steamtown NHS, 150 South Washington Ave., Scranton Pa. 18503 Cell: 570-241-8309

The NPS Contract Specialist for this order will be:

Linda Richardson, Purchasing Agent National Park Service, Contracting Operations (ConOPS) East NY-MABO 718-815-6151 Linda_richardson@nps.gov (preferably via email only)

The NPS Contracting Officer responsible for this order will be:

Roselyn Sessoms, Contracting Officer National Park Service, Contracting Operations (ConOPS) East NY-MABO 718-815-6152 Roselyn_sessoms@nps.gov