A04_STATEMENT_OF_WORK_GRADER.pdf

STATEMENT OF WORK (SOW)

Delaware Water Gap National

Recreation Area

Table of Contents

1.0 Background and Location

2.0 Description of Work

3.0 Period of Performance and Variable Cost Indexing

4.0 Contractor Furnished Property, Equipment, and Services

5.0 Submittals

6.0 Description of Equipment and Service Requirement

7.0 Delivery and Pick-up

8.0 Contracting Officer’s Representative (COR) and Their Authority

1.0 Background and Location

Background: Delaware Water Gap National Recreation Area is a long, narrow park that sits between two major interstates, I-80 at the south and I-84 at the north. US 209 is the main north/south road through the park on the Pennsylvania side and Old Mine Road is the main north/south road though the park on the New Jersey side.

The purpose of this contract is to provide for the motor grader equipment rental needs of Delaware Water Gap National Recreation Area

2.0 Description of Work

2.1 The contractor shall be responsible for furnishing all materials, labor an equipment necessary to deliver, set-up and rent/lease equipment listed in the price schedule.

Duration of rental is addressed in Section 3.2 of this document. The government will pay fully loaded freight charges for delivery and return of any single piece of equipment up to 300 miles, (600 loaded miles total – 300 miles delivery and 300 miles return), where the need is determined fair, reasonable, and necessary to meet the requirements of this document. Meaning it is not fair or reasonable for the government to pay for 300 miles of a shipment of a piece of equipment, when the contractor has, or has access to, a comparable piece of equipment 50 miles away.

If a delivery order is issued for equipment delivery beyond 300 miles from the contractor’s equipment source, it will be the responsibility of the prime contractor to coordinate supply, and delivery of requested equipment, per requirements contained herein, at the rates prescribed in the price schedule. This may result in the need for the prime contractor to subcontract portion of work requirement under this contract. Subcontractor shall meet all requirements under this contract. The situation may arise where the contractor is able to deliver equipment from beyond 300 miles for a smaller freight charge than local sources. As part of the delivery order process, the contractor shall submit to the government documentation that verifies local and long-distance freight charges.

3.0 Period of Performance and Variable Cost Indexi

3.1 Due to the nature of construction and staging, the required rental periods may vary slightly. In the event the equipment is returned earlier than indicated in a delivery order, the government shall not be charged – i.e. the government shall be charged only for time equipment is “on rent”. Equipment is considered “off rent” when the contractor receives a call from the COR requesting termination of rental period for a specific piece of equipment, and equipment pick-up.

Delaware Water Gap Recreation Area crews work a schedule consisting of 5 days on, followed by 2 days off.

1.1

This amounts to 20 working days per month (4 weeks). Consequently, the monthly (4- week) rate shall only include 20 working days. For delivery orders greater than 1-month (4 weeks) that include a partial month, contractor shall prorate the partial month at the monthly (4 week) rate. For delivery orders less than 1 month (4 weeks), contractor shall prorate the partial week at the weekly rate. Formulas for calculating prorated amounts are shown below:

𝑀𝑀𝑀𝑀𝑀𝑀𝑀𝑀ℎ𝑙𝑙𝑙𝑙 𝑟𝑟𝑟𝑟𝑀𝑀𝑟𝑟

Monthly Prorate = ( ) × (𝑀𝑀𝑛𝑛𝑛𝑛𝑛𝑛𝑟𝑟𝑟𝑟 𝑀𝑀𝑜𝑜 𝑑𝑑𝑟𝑟𝑙𝑙𝑑𝑑) 20 𝑑𝑑𝑟𝑟𝑙𝑙𝑑𝑑

Weekly Prorate = (𝑊𝑊𝑟𝑟𝑟𝑟𝑊𝑊𝑙𝑙𝑙𝑙 𝑟𝑟𝑟𝑟𝑀𝑀𝑟𝑟) × (𝑀𝑀𝑛𝑛𝑛𝑛𝑛𝑛𝑟𝑟𝑟𝑟 𝑀𝑀𝑜𝑜 𝑑𝑑𝑟𝑟𝑙𝑙𝑑𝑑)

5 𝑑𝑑𝑟𝑟𝑙𝑙𝑑𝑑

Freight Cost shall include Cost per Mile for Delivery and Pick-up (up to 300 miles each way) of all equipment, except in cases as described in paragraph 2.1 of the

SOW.

3.2 Duration of ordering period will not exceed (12) Months. Delivery/task orders placed during the final ordering period may require performance beyond expiration of final ordering period.

4.0 Contractor Furnished Property, Equipment, and Services

4.1 Equipment Safety:

Each item of equipment or property furnished under this contract shall be in safe operating condition and shall comply with all guidelines applicable to this equipment or property per the Federal Safety Standards, State Safety Regulations, and Reclamation Health and Safety Manual. If the Contracting Officers Representative (COR) determines that any item of the equipment or property furnished is not suitable for performance under Section 4.2 of this SOW, the COR shall promptly inform the contractor verbally with a follow-up notification in writing. The contractor and COR (or representative) will conduct joint inspection of the equipment to ensure that equipment is serviceable prior to implementation of governmental service.

Equipment considered unacceptable, under Section 4.2 of this SOW by the COR shall be removed from the site and replaced with equipment meeting the standards outlined in this document at no additional charge to the government. Rental will not begin until all inspections have been made and the equipment is approved by the government supervisor onsite. Inspection of equipment will be conducted within 24 hours of the delivery date required by the delivery order, beginning at 11:00AM of the required delivery date.

4.2 Requirements:

4.2.1 The contractor shall be capable of, and respond to calls for, onsite for repair of any piece of leased equipment included as part of the subject contract within 6 hours of a service call, or replace the piece of equipment within 24 hours of the service call, unless otherwise specified greater in issued delivery order.

4.2.2 Equipment shall be in excellent condition with all components in excellent working order. “Excellent” working order implies all equipment features, including the unit’s intended design function systems, environmental control system (heating, air conditioning), hydraulic systems, mechanical systems, etc., shall fully perform to their intended and corresponding function.

4.2.3 Equipment shall have less than 3,000 hours on the original meter and engine.

Equipment shall be models no older than 5 years. Equipment shall meet all Federal, State and Local emission requirements for the location it will be operated, as well as any other site-specific regulations. If this information is not included in the equipment service records, it shall be included with submittal 4.2.4A.

4.2.4 Upon request, the contractor shall provide the government with service records for each corresponding unit of equipment offered for lease (Submittal 4.2.4A).

4.2.5 The contractor shall have an established equipment and maintenance yard no further than 300 miles from the project location in order to provide necessary services within the timeframes designated in this document.

4.2.6 Where the contractor fails to deliver equipment per directives of the issued delivery order.

4.2.7 After equipment has been delivered, the government will provide fuel and required daily maintenance per manufacturer’s recommendations.

4.2.8 All repair costs and costs associated with providing replacement equipment shall be included in the schedule price for each ordering period. Backup units utilized in the event of primary failure shall be at no additional cost to the government. If equipment is not repaired within 24 hours, it shall be taken off rent, and the government will not be charged rent on the inoperable unit until all repairs have been made.

4.2.9 Each piece of equipment shall include, upon delivery, a full tank of fuel and all necessary equipment essential for performance of the equipment per its intended function and use.

4.2.10 Equipment must have been serviced prior to delivery. Upon request, contractor shall provide proof that this has taken place according to the operators’ manual and/or supplier, per item 4.2.4A of Section 5.0.

4.2.11 Equipment must be pressure washed and have no oil and/or fuel leaks, any damaged hoses; fittings, etc. Any damage and/or leaks must be repaired prior to delivery.

4.2.12 All wear items, upon delivery, such as bucket teeth, tires, cutting edges, etc., shall be in “like-new” condition, showing signs of minimal wear, upon delivery.

4.2.13 Contractor shall provide scheduled (250, 500 hour) servicing of equipment, per manufacturers recommendations. If the equipment is onsite, the contractor shall coordinate servicing of equipment such that the government operators experience no lost production time, i.e. provide substitute equipment while maintenance is performed.

4.2.14 All equipment requiring an operator shall be provided with an enclosed cab. The cab shall be clean, and devoid of any defects that can impact operation of the equipment, i.e. all components within cab shall be fitted with original parts and pieces, or manufacturer original parts. Exceptions for soil compactors or similar pieces of equipment with unenclosed cabs may be made on a case-by-case basis on approval by the COR.

4.2.15 The contractor shall take and store “outbound” photos of all equipment prior to delivering to the jobsite. Photos shall be used as a basis in determining responsibility for damage incurred while the equipment is on rent to the government. The government shall also take and store photos of any equipment damage that occurs while the equipment is on rent to the government, as well as noticeable damage that may be present on the equipment when it is delivered, but prior to using.

5.Submittals

*The above listed submittals shall only be required at the request of the COR.

Submittal 4.2.4A – Equipment Service Documentation: To include, but not limited to, for each piece of equipment, make and model, serial number, emission rating, hours, and service history.

Submittal 4.2.4.B – “Or-Equal” Equipment List and Salient Characteristic: This submittal is required only if the Contractor proposed to lease to the government an “or equal” piece of equipment. For each proposed “or-equal” piece of equipment, the Contractor shall indicate, in electronic format, (1) the requested piece of equipment, 4.2.4A - Equipment Service Documentation

Upon Delivery of Equipment

1 (Submit to Foreman on-site)

4.2.4B – “Or-Equal” Equipment List and Salient Characteristics

5 days after Issuing Delivery Order

1 (Email to COR)

(2) the proposed piece of equipment, and (3) the salient characteristics demonstrating the proposed piece of equipment meets government requirements per this contract.

6.0 Description of Equipment and Service Requirement

GENERAL: As it applies to each CLIN – Where the cost of diesel fuel varies by more than +/- 10% of the index at the time of contract award, an equitable adjustment shall accordingly, be made for delivery and freight mileage upon issuing a delivery order. Such adjustments shall be applied in accordance with diesel fuel price indexing reported by the U.S. Energy Information Administration located at www.eia.gov/petroleum/gasdiesel.

CLIN 001: Cat 120 Motor Grader, or Equal. Salient Characteristics: 145 horsepower or greater, 12-ft blade. Rippers

CLIN 002: This CLIN may be used to provide both on-site and in-shop repair of government caused damage to rental equipment. This CLIN does not provide for reimbursement of routine wear and tear items. Repairs and damage to be individually solicited via Request for Proposal (RFP) with a firm-fixed pricing arrangement.

CLIN 003: This CLIN may be used to provide both on-site and in-shop repair of government caused damage to rental equipment. This CLIN does not provide for reimbursement of routine wear and tear items. Repairs and damage to be individually solicited via Request for Proposal (RFP) with a firm-fixed pricing arrangement.

7.0 Delivery and Pick-up

7.1 The contractor shall coordinate delivery and pick-up with the COR (name and phone number inserted at time of award)

7.2 Location of the project area will be issued with each Task. Price includes cost per mile for delivery and pick-up, not to exceed 300 miles each way (see Section 2.1).

Contractor shall remove all contracted leased equipment from the specified location(s) within 48 hours after the period of performance, or per direction of the COR. Should contracted leased equipment remain in place beyond the 48 hours, the government is not liable for usage, lost, theft, damages, or replacement due to the contractor’s failure to take possession of owned items.

8.0 Contracting Officer’s Representative (COR) and Their Authority

8.1 The Contracting Officer (CO) shall designate individual(s) to act as the Contracting

Officer’s Representative(s) (COR) under this contract. The COR will represent the CO in the administration of the contract but will not be authorized to change any of the terms and conditions of the contract.

http://www.eia.gov/petroleum/gasdiesel

8.2 No oral statements of any person, whosoever will in any manner or degree modify or otherwise affect the terms of this contract. The CO shall be the only person authorized to approve changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, and said authority shall remain solely with the CO.

2.0 Description of Work