A04_Statement_of_Work.pdf

BUREAU OF LAND MANAGEMENT

COEUR D’ ALENE FIELD OFFICE

GROUNDS MAINTENANCE

DESCRIPTION OF WORK

Base Performance Period: May 1st, 2025 to October 15th, 2025

Option Performance Periods:

A. May 1st, 2026 to October 15th, 2026 B. May 1st, 2027 to October 15th, 2027

1. STATEMENT OF WORK: Furnish labor, equipment, supplies and materials for lawn maintenance and grounds keeping of recreation sites in the Bureau of Land Management Coeur d’Alene Field Office.

2. LOCATION OF WORK: Work under this contract is to be performed at the following recreation sites:

• Blackwell Island Recreation Site in Kootenai County, Idaho. The site is located within the city of Coeur d’Alene immediately west of the Spokane River at 1155 South U.S.

Highway 95.

• Mineral Ridge Trailhead in Kootenai County, Idaho. The site is on the south side of Wolf Lodge Bay near Beauty Bay of Lake Coeur d’Alene at 7115 U.S. Highway 97.

3. SAFETY: All work and equipment shall conform to the regulations set forth by the Department of Labor, Occupational Safety and Health Administration (OSHA). The Contractor shall take all necessary precautions for the protection of the work and safety of the public. All chemical applications shall be done per package label directions and comply with applicable state and federal laws. The Contracting Officer may, in writing, require the Contractor to remove from the job any unsafe equipment or any employee found to be working in an unsafe manner.

4. CONTRACTOR FURNISHED MATERIALS: The Contractor shall provide all materials, supplies, equipment, tools, fuels, and lubricants necessary to perform the required work. No equipment, supplies, or other products shall be stored on-site.

5. WORK SCHEDULING: Work shall be scheduled to occur on weekdays, excluding holidays, between the hours of 7:00 a.m. and 4:30 p.m. To facilitate inspection and to reschedule work, the Contractor shall immediately notify the Contracting Officer Representative (COR) when delays due to weather or wet site conditions are encountered.

6. RECREATION SITE INFORMATION

Blackwell Island Recreation Site:

Operating season: May 15th through October 15th (Approximate) Operating hours: 5:00 a.m. to 11:00 p.m.

Lawn Area: 1.25 acre

Mineral Ridge Trailhead:

Operating season: Year round Operating hours: Day use only Lawn Area: 0.1 acre

7. WORK STATEMENTS AND SCHEDULE

A. Grounds Care:

Weekly or less often as directed by the Contracting Officer from May 1st through October 15th. Start dates may vary dependent on weather and turf conditions and will be determined annually by the COR

1. Mowing Turf Grass Areas (Approximately 1.5 acres): Maintain turf grass lawns at a height between 2” and 4”. Mechanically mow grass and mulch or remove clippings as necessary. Lawn shall be cut to a uniform height. No noticeable clippings shall remain in the turf areas that would interfere with healthy grass growth or the aesthetic appearance of the lawn. Mowing cutters shall be sharp to cleanly sever the grass blades without leaving abraded ends. Appropriate equipment and mowing methods shall be used to avoid tearing of turf surfaces and damage to site facilities including trash receptacles, valve covers, and trees. If necessary, mowing pattern shall be alternated to avoid turf damage.

2. Edging (Approximately 3,330 linear feet (LF), incidental to mowing): At locations where lawn abuts concrete sidewalks or other flat concrete surfaces, maintain a sharp, straight, vertical trimmed edge. There shall be no vegetative growth over or encroaching on the adjacent walkways. Edges shall be trimmed as needed to the same height as the lawn.

3. String Trimming (Variable quantity incidental to mowing): Trim any lawn areas not accessible by mowing equipment. This includes areas around buildings, signposts, trash cans and other structures. All sidewalks shall be free of Grass around trees shall not be cut with use of a string trimmer to ensure protection of the trees. It shall be either removed or retained uncut. Areas trimmed shall be to the same height as the mowed areas.

4. Clean-up: Clean grass clippings and other debris from all concrete sidewalks (Approximately 3,800 LF). Residual grass clippings shall be cleaned from parking areas, picnic areas and other concrete surfaces. These areas shall be left free of noticeable grass and dirt presenting an overall clean appearance.

5. Vegetation Control in Rock Splash Areas and Sidewalks (Approximately 700 SF):

Remove unwanted vegetation from the decorative rock splash areas around the information kiosks (2) and the main toilet building, and from sidewalk cracks as needed.

This includes all vegetative growth except plants identified by the government for retention. Maintain a trimmed edge on the border. The rock areas and sidewalk cracks shall generally appear free of grass and weeds. There shall be no ground vegetative growth over or encroaching on the rock splash areas.

6. Vegetation Maintenance of Native Planted Areas (Approximately 2,250 LF): Where concrete sidewalks are bordered by native vegetated areas, cut, trim, or prune all encroaching vegetation as needed. Walkways shall be kept unobstructed from overgrowing or overhanging vegetation from the concrete edge to a vertical height of eight feet. It is not necessary to maintain a uniform manicured appearing edge as in the lawn areas.

B. Fertilize Lawn Areas: Seasonally, once each in the spring, summer and fall.

(Approximately 1.5 acre each application)

Apply a slow-release chemical fertilizer formulated to maintain and promote healthy green lawn growth. Contractor shall follow manufacture’s label directions for products used. Product shall be uniformly spread at the recommended rate. Spreaders or application equipment shall be filled away from the lawn area to avoid burned spots from inadvertent spills. Any fertilizer cast onto concrete surfaces shall be removed that day.

C. Core Aerate Lawn Areas: Once annually in the spring. (Approximately 1.5 acre)

Uniformly aerate turf grass areas with mechanical equipment. Equipment used shall be designed to cut and remove plugs and penetrate into the root zone. Work shall be performed when soil moisture content is optimal for best results.

D. Spring Clean-up: Once annually in the spring. (Approximately 1.5 acre)

Rake, collect and remove concentrations of needles, pinecones, leaves, dead grass and debris from all turf grass and concrete surfaced areas. The lawn shall be free of noticeable concentrations of objectionable material and have a generally clean appearance.

8. MISCELLANEOUS REQUIREMENTS:

1) Disposal of debris shall be done in a legal manner. On-site dumpsters provided by the government may be used for this purpose provided they shall not be filled to more than 50% of their capacity.

2) Found items that appear to be lost personal property shall be turned over to the

Contracting Officer Representative as soon as practical. The government will maintain the items in a lost and found repository.

3) The Contractor shall observe and note any resource or facility condition problems related to plant insect and disease infestations, plant health, animal damage, vandalism, and irrigation system functions and report such problems to the Contracting Officer Representative at the earliest possible time.

9. WORKMANSHIP, CONDUCT AND PROTECTION:

A. This contract shall be carried out in a workmanlike manner without undue disturbance or interference to recreation site visitors.

B. In performance of duties the Contractor shall at all times exhibit to the public a favorable image in terms of general conduct, appearance, and behavior.

C. The Contractor shall give their personal superintendence to the work, or have a competent foreperson or superintendent satisfactory to the Contracting Officer Representative on the job site at all times with authority to act for the Contractor.

D. The Contractor shall perform all work under this contract in accordance with applicable, recognized, and accepted standards and practices for all work conducted.

E. The Contractor shall be responsible for the repair or replacement of government property damaged as a result of the Contractor’s work activities.

10. INSPECTION, ACCEPTANCE AND PAYMENT

A. Inspection:

1) The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer’s parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government. The Contractor inspection requirement incorporates Part 52.246-4 of the Federal Acquisition Regulations.

2) Inspection of this contract by the government will be periodic and frequent enough to ensure proper execution of the contract by the Contractor.

3) After inspection the COR will notify the contractor by phone or in writing of any deficiencies. The Contractor shall remedy deficiencies within 4 hours after receiving notice by the COR.

4) The inspection form (See example in section 10) and contract diaries, if any, will be used by the COR/PI to assist in determining satisfactory performance in accordance with the requirements of this contract. Copies of completed inspection forms describing deficiencies will be provided to the contractor in a timely manner.

B. Acceptance: Contractor shall meet satisfactory performance standards for Government acceptance of the work.