A04_Statement_of_Work.pdf

140L3722Q0069

Statement of Work

CULTURAL RESOURCE INVENTORY

Peck Mesa

Little Snake Field Office

Moffat County

1 INTRODUCTION

1.A Background

1.A.1 The Bureau of Land Management (BLM) is required, under Section 106 of the National Historic Preservation Act of 1966 (as amended) (NHPA) to take into account the effects of its actions on historic properties through a process of identification, evaluation, assessment of effects, and, if needed, mitigation. Prior to any ground-disturbing activity, the BLM conducts a Class III (intensive) cultural resource inventory per requirements provided in BLM’s 8110 Manual for the purpose of identifying and evaluating cultural resources which may be affected by the proposed action. BLM cultural resource specialists can then use these evaluations, in combination with information gained through consultation with affected Tribes, the Colorado State Historic Preservation Officer (SHPO), and other consulting parties to determine whether mitigation treatments are required for any site.

1.A.2 Class III (intensive) cultural resource inventory is guided by the consultation process outlined in the State Protocol Agreement (Protocol) with the Colorado SHPO dated October 29, 2014. Inventory standards and guidelines are specified in the most current BLM Colorado Handbook of Guidelines and Procedures for Inventory, Evaluation, and Mitigation of Cultural Resources and associated Digital Data Specifications Guide, Colorado SHPO standards, District and field office standards and procedures (for BLM-LSFO adhere to the 2021 Procedures and Reporting Standards for Cultural Resource Consultants Conducting Projects Under a CRUP Permit for the Colorado Northwest District and Upper Colorado River District, Bureau of Land Management) and other supplemental guidance.

1.A.3 A cultural resource overview of the project area is being provided below with the intent of assisting prospective offerors with more specific inventory information about areas adjacent to the project area. It is frequently the case that a similar site density with similar site types can be expected in the project area if it is a similar landscape, however, this is not always true. Prospective bidders should not assume that this overview is anything more than an informed projection of what could possibly be present in the project area.

Period of Performance: September 1, 2022, through January 29, 2023. The contractor shall begin work when given the notice to proceed and complete work within 150 days.

1.B Objectives

1.B.1 A Class III (intensive) field inventory of approximately 2,125 BLM acres of public land in Moffat County, Colorado is requested. The cultural resource inventory is required prior to mechanical (mastication), Lop and scatter, piling, and prescribed burning to locate, evaluate and adequately protect all sites from the effects of the undertaking. All newly identified sites and isolated finds located will be recorded and mapped. Previously recorded sites will be re-located, evaluated, and re-recorded if their original recording is over 15 years old; for those identified within 15 years of the current inventory, complete OAHP Cultural Re-Visitation Forms addressing impacts or changes to the site, if any exist. Potentially eligible sites will be tested to determine site depth potential, integrity, and eligibility wherever possible. This will be done to reduce the number of “Needs Data” evaluations. If encountered, all cadastral survey monuments will be recorded with a GPS receiver and recorded as isolated finds.

Portions of the inventory area have been previously surveyed for cultural resources, revealing low densities of prehistoric and historic sites; though site density increases closer to the Yampa River, located to the south and southeast of the survey area. Isolated finds make up the majority of recorded cultural resources within and surrounding the immediate vicinity of the project area, but areas with permanent water resources are exhibiting higher concentrations of open camps and habitation sites. Eighteen isolated finds (IFs) were documented by previous surveys that overlap the current inventory area. In most cases, IFs do not require visitation or re-evaluation, however, 11 (5MF.7093-5MF.7103) of these 18 IFs are clustered in a 130 m by 25 m area centered along a road.

Each of these IFs recorded a “collector’s pile” with a minimum of 7 prehistoric artifacts to a maximum of 63 artifacts. With a clustering of collector’s piles like this, it could be surmised that the collectors gathered surface artifacts from a larger and potentially buried site in the immediate vicinity of the IF cluster. Despite these resources having been documented within the last 15 years, BLM requests that the 11 IFs be revisited, recorded as a single prehistoric site, evaluated for NRHP eligibility, and produce a site form (Management Data Form and Prehistoric Archaeological Component Form). In addition, the contractor must also re-examine the area surrounding the IF cluster and conduct trowel or shovel tests to determine if a buried context exists.

Several unnamed historic roads, plotted on 1908 GLO plats, are present within the Peck Mesa inventory area. As these roads are unnamed, they do not require any field documentation. Historic homesteads and ranches were plotted on both historic USGS maps and GLO plats outside the inventory area along the northern banks of the Yampa River. Per OAHP guidelines, it is not necessary to fully document features such as dirt roads, stock ponds, soil berms, fence lines, small irrigation ditches, pastures, or fields unless they are part of a larger site, or if they are known to be significant or are named (based on field or archival evidence). Archival research suggests low to moderate densities of historic resources may be present within the current inventory area.

The Peck Mesa survey area is roughly 9 miles west of Maybell. These units are pinyon, juniper, ponderosa pine and some sagebrush areas. The units can range from flat with slopes up to 40%.

Most of the area is accessible by 4WD vehicle and/or ATV/UTV. County roads access the area but can become impassable when wet.

1.B.2 The general activities involved in this effort include planning, fieldwork, analysis, report preparation, and artifact curation. Secondary objectives include the compiling of inventory data, technical editing and desk top publishing of documents, updating records, and providing GIS and GPS data to BLM field offices.

1.B.3 Objectives include providing information on the distribution and character of cultural resources in the project areas to better assess their significance and preservation requirements as well as determining the effects of the proposed undertaking on historic properties.

1.B.4 To protect site information from unauthorized disclosure, all site location and content information must be kept in strictest confidence. The contractor shall make the information available only to the Contracting Officer’s Technical Representative (COR)/ Project Inspector (PI) and must take whatever internal measures are necessary to ensure that confidential material is protected. All site-specific records, photographs, and maps generated in the course of this contract, including original field maps and notes, will be considered BLM property and will be turned over to the COR/PI upon completion of the project. The contractor’s Contract Manager will be responsible for ensuring that all excess site-specific documents, maps, site forms, etc., (i.e., those not submitted as deliverables, internal review drafts, etc.) are properly disposed of upon completion of the project. All BLM Cultural Resource Use Permit (CRUP) stipulations will be followed.

1.B.5 To allow BLM to meet a schedule for projects requiring cultural resource inventory, inventories and deliverables must be completed by the dates specified in the Award and SOW in order for project implementation to occur as scheduled.

1.C To accomplish these objectives

1.C.1 The Contractor must hold a current CRUP issued from the Colorado State Office BLM to be permitted to work on BLM lands managed by LSFO and field work must be immediately supervised by personnel under that permit qualified to work in the project area. All CRUP permit stipulations will be followed.

1.C.2 A pre-work meeting will be scheduled after award of the contract. The Contractor will be required to mobilize no more than two (2) weeks from the date of the pre-work meeting or as otherwise agreed upon.

1.C.3 The Contractor shall furnish all labor, supervision, transportation, services, facilities, materials, and supplies necessary for the performance of all aspects of the tasks described herein.

1.C.4 No contract modifications will be provided for unanticipated site density or logistical complexity not considered by the contractor in their bid.

2 PLACE OF PERFORMANCE

2.A The work is located on BLM-administered lands in Colorado, within the Northwest District, Little Snake Field Office, as described in 1.B Objectives.

2.B The BLM reserves the right to pursue other means, outside of this contract, to accomplish the work described under this contract. These means include, but are not limited to: assistance agreements, interagency agreements, data sharing agreements, Challenge-Cost-Share projects, volunteer agreements, in-housework, or other contracts.

3 TASKS

3.A Task 1: Conduct Class III Cultural Resource Inventory

3.A.1 Pre-field Literature and Records Review

3.A.1.a The Contractor must review all existing sources of information on the cultural resources of the Area of Potential Effect (APE) including from the Colorado SHPO and BLM Little Snake Field Office.

The areas indicated on the attached maps are considered to be the APE where direct effects from the juniper removal undertaking will occur. The BLM will define the area of the inventory accurately and clearly. The records and literature review will include a minimum 1-mile radius around the direct APE.

The search will determine if there are previously recorded cultural resources in the APE and will document the nature and extent of previous cultural resource inventory and research in the general area. An important outcome of this review is to develop a historic context to discuss the results of the contractor’s survey report.

3.A.1.b Cultural resource data, including site records and project reports for public land actions are available from the Colorado SHPO, Office of Archaeology and Historic Preservation Office (OAHP) in Denver. The OAHP site files are in the COMPASS database and survey records for much of the State have been computerized and are available. The backlog of survey and site records in COMPASS also requires that the cultural resource project and site files and GIS data located in BLM Little Snake Field Office are reviewed.

3.A.1.c Failure to conduct a pre-field literature and records review may result in the rejection of the associated report and/or suspension or revocation of the Contractor’s CRUP. Review of all existing information held in the BLM Field Office(s) will be conducted at the field office.

3.B.1 Cultural Resource Inventory

3.B.1.a The contractor must follow the inventory standards and guidelines specified in the most current versions of the following documents. Copies of these documents are attached.

BLM Colorado’s “Handbook of Guidelines and Procedures for Inventory, Evaluation, and Mitigation of Cultural Resources”

“BLM-Colorado Digital Data Specifications Guide 2020”

“2021 Procedures and Reporting Standards for Cultural Resource Consultants Conducting Projects Under a CRUP Permit for the Colorado Northwest District and Grand Junction Field Office, Bureau of Land Management”

BLM Linear [Site] Management Data Form

BLM Linear [Site] Management Data Form Instructions

BLM Linear [Site] Segment Form

BLM Linear [Site] Component Form Instructions

Colorado state government document: Office of Archaeology and Historic Preservation’s “Colorado Cultural Resource Survey Manual: Guidelines for Identification: History and Archaeology”

3.B1.b Shapefiles that define the survey area boundaries will be provided to the successful offeror by the COR. The Contractor must locate the boundaries of the defined inventory area prior to commencement of the survey. Use GPS units, corner markers, benchmarks, 7.5 minute topographic maps, aerial photographs (where available), roadways and other landscape features, if needed, to ensure ground control and confidence in the inventory area and in the location of cultural resources.

3.B.1.c A 100% pedestrian survey at transect intervals not exceeding 15-20 meters for block survey areas and 10-15 meters for linear survey areas will be conducted to identify and record all cultural resources. Actual ground examination should result in the identification and recording of all cultural resources observable on the surface and in exposed subsurface profiles.

3.B.1.d Each field crew must be supervised in the field by a qualified crew chief listed on the CRUP.

Crew chiefs must be on-site at all times.

3.B.1.e The Contractor must notify the COR/PI by telephone and with written confirmation immediately upon the discovery of human remains, funerary objects, sacred objects, or objects of cultural patrimony (as defined in 43 CFR 10.2) and must immediately stop any activities connected with such discovery and make a reasonable effort to protect the discovered remains or objects.

3.B.1.f The provenience of all surface diagnostic artifacts, artifact concentrations, tools and features must be shown on the site map. The BLM generally adheres to a no collection policy. Collection is only recommended if in the opinion of the field office Archaeologist, the artifact(s) are unique and vulnerable to unauthorized collection or destruction, diagnostic (time-sensitive), and cannot be readily identified in the field. Under Section II(f) of the Northwest District Standards and Procedures, contractors are expected to collect a representative sample of obsidian debitage or tools located during survey for sourcing by the contractor. Additionally, if ceramic artifacts are encountered in the field, the field office archaeologist should be contacted to discuss collection options. A catalog sheet, drawings of the artifact(s), and location of the collected artifacts (e.g., name and contact information of museum) will be included in the body of the report and attached to the appropriate site form(s).

The location of collected artifacts shall be accurately plotted on site sketch maps. Cultural resource materials removed from BLM-administered land, along with copies of the associated records, are curated as property of the United States in a university, museum, or other approved scientific or educational institution in the State of Colorado. Collected artifacts must be curated according to the standards of the facility designated as the curatorial repository. No paleontological resources may be collected under a cultural resource permit.

3.B.1.g Within one week of the completion of field work, the Contractor must provide the COR/PI corrected GIS shapefiles of the area surveyed and of all cultural resources identified and recorded during the inventory. The Contractor would also provide the COR/PI with a list or table of UTM coordinates for all cultural resource sites identified and recorded during the inventory and recommendations of eligibility, when required. All shapefiles will be in NAD 83 UTM Zone 12N for submission through a secure electronic transfer (no email) or FTP site transfer to the PI.

3.B.1.h. After the receipt of GIS shapefiles of the surveyed area and all cultural resources, the BLM will have two weeks to perform quality control field inspections, if warranted. Should the field inspections result in the discovery of inventory or site recording deficiencies, the contractor must address these deficiencies at no cost to the government. This includes, but is not limited to, additional field mobilizations.

3.B.1.i A 30-meter buffer around all potentially eligible sites will be flagged for site avoidance.

Flagging should be placed no more than 30 meters apart. When practical and feasible, other methods of identifying sites for avoidance such as GIS generated avoidance areas, may be used.

IF’s and ineligible sites need not be flagged; however, eligibility recommendations require agency and Colorado SHPO concurrence.

3.B.1.j

Note: Task 3.A.1 & 3.B.1 must be completed within six weeks of the pre-work meeting or otherwise agreed upon date.

3.C Task 2: Recordation and Evaluation of Cultural Resources

3.C.1 The Contractor must record each cultural resource identified, including any previously recorded site, following the Colorado BLM Digital Data Specifications Guide and the use of Colorado state site forms. Reevaluations will be performed on all sites in the inventory area that have not been reevaluated in the last 15 years. Sites that have been recorded during the last 15 years will not need to be reevaluated unless reportable changes have occurred to the site. New management data and component forms will be filled out on previously recorded sites that have the older site form versions.

3.C.2 Sites partially within the inventory area will be fully recorded. [Note: Portions of extensive sites may be excluded from this requirement on a case-by-case basis in consultation with the appropriate BLM archaeologist.] Linear sites shall be recorded within project boundaries, on BLM linear site forms. Following BLM NW District policy, the entire linear site must be recovered and evaluated for eligibility if the recording is the first recording of the linear site.

3.C.3 To refine National Register eligibility recommendations, evaluative testing units (minor probing, troweling, or shovel testing) will be conducted at all sites where the Contractor is unable to determine site eligibility based on surface evidence. This evaluative testing during field recording should be used to determine the potential for subsurface cultural deposits and the site boundary, as needed. In no case should such evaluative testing exceed three (3) square meters of site surface. Test plots should also be shown on the site map. If subsurface cultural deposits are encountered during testing, photographs with a scale should be included with the site’s documentation. The level of testing should not be conducted in a manner that requires the retrieval of artifacts or impacts or destroys information that contributes to the site’s eligibility. Criteria used to determine properties potentially eligible for the NRHP must be substantive, objective, and stated in the report.

3.C.4 Furnish a complete Colorado SHPO site and IF form for each cultural resource identified and revisited during inventory. The Colorado SHPO requires that prehistoric and historic sites be recorded on the Colorado Inventory Form and Management Data Form. In addition to this form, a Prehistoric Archaeological Component Form must also be completed for sites with a prehistoric component and a Historical Archaeological Component Form must be completed for sites with a historic component. The Rock Art Component Form is required for rock art sites. The Contractor must contact the Colorado SHPO to obtain the latest update of any form used prior to submitting any report. The Contractor shall use the latest updates of the form available at the time of report preparation.

If other types of sites are encountered during the survey, those sites will be recorded on standardized forms available from BLM, Colorado. Linear sites must be recorded on the BLM Linear Site Forms. If wickiups, culturally modified trees, and historic well pads are encountered, such sites are to be recorded on site forms specific to these types of sites. The forms are available at:

3.C.5 There must be sufficient description on the forms for the COR/PI to derive an accurate eligibility assessment. The site description must include number and types of objects present, site dimensions, types of features, topographic location, etc. If any significant disturbances or impacts have occurred, these must be described and photographed. Each form must be legible and must include a formal site map and a USGS 7.5', 1:24,000 scale GIS produced topographic map showing the exact location of the site. Site boundaries must be depicted as accurately on both the site and topographic maps. The topographic map must be clearly labeled with the map name, site number, map scale, north arrow, and land status. Site maps must include spatial relationships of features and artifacts to each other and other pertinent non-cultural data or topography (i.e., roads, trees, drainages, etc.). If tools or diagnostic artifacts are present, scaled artifact sketches or photographs must accompany the site form.

3.D Task 3: Reporting and Deliverables

3.D.1 Upon completion of inventory, a progress report followed by a draft report, then a final report must be submitted to the COR/PI. At a minimum, the reports must follow the Colorado SHPO report guidelines.

3.D.2 A progress report must be supplied to the COR/PI within two weeks of completion of fieldwork. The report shall be typewritten in a brief, narrative or table format. The report shall include the Contract Number and project name including county at the top of the first page. It will include: (1) a description of each site and IF including site type, temporal or cultural affiliation, and the NRHP eligibility recommendation; (2) a copy of a 7.5’ topographic map showing the project survey boundary and site and IF locations.

3.D.3 A digital copy of a draft final report meeting the most current BLM-Colorado Northwest District’s “Procedures and Reporting Standards for Cultural Resource Consultants” and copies of the site and IF forms and corrected shapefiles of the surveyed areas, cultural resource sites, and IFs shall be submitted for review by the COR/PI within six weeks of completion of fieldwork. The draft shapefiles may be subject to minor editing based on the COR/PI review. The draft report shall be completed with all photographs, maps, figures, tables, charts, and graphs necessary to adequately describe the findings. The COR/PI shall have four weeks to review the draft report and return comments or corrections which must be addressed in the final report.

3.D.3.a The draft final report and all required survey information and site and IF forms will meet the guidelines established by the Secretary of Interior’s Standards and Guidelines for Archaeology and Historic Preservation, the most current BLM Colorado Handbook of Guidelines and Procedures for Inventory, Evaluation, and Mitigation of Cultural Resources and associated Digital Data Specifications Guide, Colorado SHPO standards, District and field office standards and procedures and other supplemental guidance.

3.D.3.b The draft final report will include evaluations of all sites, recommendations on National Register eligibility, and a discussion of site impacts. The evaluations should be made in the context of previous investigations and findings in the general area, and research questions for the region. All sites brought forward as “Need Data” will include a detailed discussion of how field testing was conducted and why field testing was inconclusive and specific recommendations for additional evaluative testing to determine eligibility. The recommendations for site management must take into account the current site condition based on disturbances observed while conducting the field work.

The contractor will submit digital copies of the draft report and site and isolated find forms through a secure electronic transfer or FTP site. The site and isolated find forms shall be saved as individual documents in PDF format.

3.D.3.c All sites must have at a minimum of two photographs showing the general site location with a horizon. Reevaluations of sites should also include the above photo specifications.

3.D.3.d Any artifacts collected during the survey will be fully described in the report.

3.D.4 The final report containing all changes and corrections identified from the draft report review shall be submitted within three weeks of receiving the BLM draft report comments. The Contractor shall submit one bound copy of the final report and one set of stapled final site and isolated find forms. One CD shall be submitted containing the following:

1. Final Report in PDF format

2. Individual site and isolated find forms in PDF format

3. Shapefiles of survey areas, sites, and isolated finds

A request, in writing, for an extension due to unforeseen circumstances may be granted, but the request must be submitted to the COR/PI three (3) working days before the due date of the final report, and it must clearly state why the extension is needed.

3.D.4.a The shapefiles must be polygonal (no points or lines) of both the actual area inventoried, and the site and IF boundaries. All shapefiles will be in NAD 83 for submission on a CD, thumb drive or placed into a FTP site for access by BLM.

3.D.4.b Site Confidentiality: To protect site information from unauthorized disclosure, all site location and content information must be kept in strictest confidence. The Contractor shall make the information available only to the COR/PI and must take whatever internal measures are necessary to ensure that confidential material is protected. All site-specific records, photographs, and maps generated in the course of this contract, including original field maps and notes, will be considered BLM property and will be turned over to the COR/PI upon completion of the project. The Contractor will be responsible for ensuring that all excess site-specific documents, maps, site forms, etc., (i.e., those not submitted as deliverables, internal review drafts, etc.) are properly disposed of upon completion of the project.

3.D.4.c All collected artifacts will be curated at the repository identified in the CRUP within the stipulated time frame.

3.D.4.c The BLM retains ownership of, and all rights to, all artifacts collected, records, data, maps, drawings, photographs, samples, artifacts, GIS products, automated data bases, or other products.

These items cannot be used by the Contractor without written permission from the BLM.

4 DEFINITIONS

4.A Collection and Curation: Qualified individuals may be authorized to remove cultural resource materials which are in danger of loss or which are needed for scientific study, public interpretation, or evaluation of the cultural property. Additionally, no paleontological resources may be collected under a cultural resource permit, unless the remains are in an archaeological context (ex. Pleistocene animal bone in hearth, etc.), however, a paleontologist should be consulted. Cultural resource materials removed from BLM-administered land in Colorado, along with copies of the associated records, are curated as property of the United Sates in a repository designated in the CRUP.

4.A.1 Collection: Only limited collections will be made on BLM-administered lands in Colorado in the following circumstances.

4.A.1.a Survey and Recordation: The BLM generally adheres to a no collection policy. Collection is only recommended, if in the opinion of the Field Office archaeologist, the artifact(s) are unique and vulnerable to unauthorized collection or destruction, diagnostic (time-sensitive), and cannot be readily identified in the field. A catalog sheet, drawings of the artifact(s), and location of the collection will be included in the body of the report and attached to the appropriate site form(s). The location of collected artifacts shall be accurately plotted on site sketch maps.

4.A.2 Curation: Collected artifacts must be curated according to the standards of the facility designated as the curatorial repository in the CRUP.

4.B Cultural Resource or Cultural Property: Any definite location of past human activity, occupation, or use, identifiable through field inventory (survey), historical documentation, or oral evidence. This term may be applied to archaeological, historic, or architectural sites, structures or places, or places of traditional cultural or religious importance to specified social and/or cultural groups, whether or not represented by physical remains. The types of cultural resource or cultural property are presented below. Modifications to these definitions may be identified in District-wide and individual Field Office procedures and agreed upon by the BLM on a case-by-case basis:

4.B.1 Isolated Find (IF): Is a physical location of past human activity consisting of one or very few artifacts in a location that is interpreted as not representing patterned human behavior. For this contract, an IF does not meet the site criteria below when a single cultural activity with no locus of patterned human behavior (i.e., pot drop).

4.B.2 Site: Is a physical location of past human activity where archaeological evidence occurs, with precise meanings varying considerably from region to region and among recording institutions within regions. A site is the location of a significant event, a prehistoric or historic occupation or activity, or a building or structure, whether standing, ruined, or vanished, where the location itself possesses historic, cultural, or archaeological value regardless of an existing structure.

4.B.3 Districts/Structures/Objects/Buildings: These resources are defined within the NHPA and its implementing regulations. The Contractor will need to contact the COR/PI to determine if special recordation of any such properties is required prior to completion of fieldwork.

4.B.4 Cultural Landscape: These resources are usually represented by a widespread artifact scatter and/or series of structural features scattered over a large area (i.e. quarry sites). These areas often cover tens to hundreds of square acres. Accordingly, the contextual relationship between the scatter of artifacts is difficult to define. There are several of these resources defined within Colorado. The Contractor will need to contact the COR/PI to determine what documentation will be necessary to record a previously unrecorded cultural landscape.

4.C Inventory: A process of descriptive listing and documentation of cultural resources within a defined geographic area. Included are syntheses of previously recorded cultural resource data, systematic examinations of the land surface for physical indications of past human activity, and the use of interviews or other related methods to locate previously unrecorded cultural resources not identifiable through physical examination.

4.C.1 Class III Inventory

4.C.1.a Class III inventories are professionally conducted, continuous, intensive pedestrian surveys of an entire target area (100%).

4.C.1.b Class III inventories are aimed at locating and recording all cultural resource properties that have surface and exposed-profile indications, through systematic inspection carried out by a crew of trained observers walking a series of parallel transects until the area has been thoroughly examined.

Crew spacing should not be wider than 15-20 meters apart. Intensive inventory describes the distribution of properties in an area; determines the number, location and condition of properties;

determines the types of properties actually present within the area; permits classification of individual properties; and records the physical extent of specific properties.

4.C.1.c Class III inventories may require the artificial (i.e., probing, troweling, shovel tests, etc.)

exposure of the subsurface, but only to point of determination of site eligibility.

4.D Evaluation: The evaluation of cultural resources requires a determination of site eligibility for the NRHP using National Register eligibility criteria (36 CFR 60).

4.E Historic Property: Any prehistoric or historic district, site, building, structure, or object included in, or eligible for inclusion in the NRHP. The term includes, but is not limited to, artifacts, records, and remains that are related to and located within such properties. The phrase “eligible for inclusion in the NRHP” includes both properties formally determined as such by the Secretary of the Interior and all other properties that meet National Register listing criteria and those sites already identified as eligible during consultation between the BLM and the Colorado SHPO.

4.F Undertakings: Actions assisted, licensed, permitted, approved, funded, or authorized by BLM, as defined in the Code of Federal Regulations [36 CFR 800.2(o)]. Undertakings for which BLM is considered the lead agent, whether or not they involve federal lands, are federal actions.

5 COORDINATION

5.A The Contractor must be highly flexible and able to adapt to rapidly changing circumstances.

Close coordination with the CO and COR/PI will be necessary to meet BLM deadlines. If problems arise, they first shall be discussed with the COR/PI. The Contractor must be able to quickly "gear-up" to execute assigned tasks within short time frames.

5.B The Contractor shall be responsible for obtaining and coordinating access across private lands for the purpose of conducting work under this contract; contact information will be provided by BLM.

The Contractor shall advise the COR/PI within one (1) working day of any access restriction which would significantly delay progress.

5.C The Contractor shall be prepared, at the request of the BLM, to incorporate into their work plans a method by which the public can be informed and educated about activities under this contract. Any contacts with the news media or other public concerning work performed under this contract shall first be cleared through the COR/PI.

5.D Any problems which may delay the Contractor’s work schedule must be reported immediately to the COR/PI.

5.E The Contractors project director and all field supervisors must have a valid BLM Colorado Cultural Resource Use Permit (CRUP) and have submitted a Fieldwork Authorization request prior to the initiation of fieldwork. A Fieldwork Authorization Request must be submitted to the Little Snake Field Office at 455 Emerson St, Craig, CO, 81625; and can be submitted at the same time as the file search is conducted in the Little Snake Field Office.

5. F During the course of the project, reasonable precautions will be taken to avoid the disclosure of site locations to all but authorized personnel. In addition, field personnel will be required to keep all motorized vehicles on existing roads and trails. Field personnel will contact the COR at least one week prior to initiating fieldwork.

6 PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS

6.A Work performed under this contract shall be monitored according to contract specifications, provisions, and the Contractor's Technical Quote. The Technical Quote Package to this RFQ shall thoroughly discuss cost and schedule control as well as quality control.

6.B Cost and Schedule Control: Adherence to costs and schedules contained in the award shall be closely monitored. The Contractor’s response shall specify individuals who shall be responsible for monitoring costs and schedules. Each type of task included in Section 3 above, shall be structured as a series of steps, each with identifiable goals and end points. Progress shall be evaluated periodically and shall be included in the progress/letter report, if required. Communication between administrative and technical staffs shall be maintained according to the specified procedures. A detailed plan for the early identification and resolution of problems (i.e., scheduling delays due to inclement weather, etc.) shall be prepared and followed. Potential problem areas shall be identified in consultation with the technical and administrative staffs before work begins. All records of actual time and costs charged to this contract shall be made available for inspection upon request by the BLM.

6.C. Quality Control: Control over the technical quality of all work and deliverables shall be closely monitored by the Contractor to assure required BLM and other professional standards are met.

Within the Technical Proposal to this RFP, explicit procedures shall be provided that assure periodic quality checks on field/laboratory methods and products (site records, artifact attribute sheets, final reports, etc.) associated with individual orders. A discussion of actual procedures which shall be followed to monitor progress and assure quality control shall also be included within the Technical Proposal. These procedures could include periodic meetings with staff, field or laboratory inspections, independent checks of analytic procedures, etc. At any time when after the PI conducts the quality control and finds additional sites that have been missed. The contractor will remobilize at their own cost to correct the missing information.

6.D. COR/PI

Contracting Officers Representative (COR), Michael St.Martin

Project Inspector (PI): Wendy Parker

7 ADDITIONAL REQUIREMENTS

7.A. Travel: Any travel costs are to be included in the fixed price contract pricing. The contractor shall bear all travel expenses related to this contract.

7.B. Costs: As costs may vary within the identified units, the offeror should propose their highest price expected for the entire area. All costs must be included to include reiteration of paragraph 1.C.4.

7.C. Payment: Payment will be made via WWW.IPP.GOV. A copy of the invoice must be attached to the IPP invoice submission (electronic). Payments may be made by Task or Deliverable within the contract, once the Task or Deliverable is completed, accepted and upon submission of an acceptable invoice.

http://www.ipp.gov/