A04_Statement_of_Work_CAT_420E_Backhoe_Loader_Repairs.docx

STATEMENT OF WORK

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Government-Furnished Property

7.0 Security

8.0 Place of Performance

9.0 Period of Performance

STATEMENT OF WORK

CATll 420E Backhoe Loader Repawiirs at Hawaii Volcanoes National Park (HAVO)

1.0 BACKGROUND

While conducting normal park facilities maintenance activities, several pieces of heavy construction equipment have experienced failures beyond end user level repair and require shop of specialized repairs.

2.0 SCOPE

The Contractor shall provide all labor, tools, and parts necessary to repair a Caterpillar 420E Backhoe Loader with non-functional air conditioning system, faulty lift kickout control, and faulty lift cylinder hose assembly. Contractor may conduct repairs onsite at the park's mechanical shop or at the contractor's shop location at the contractor's discretion with Park approval. Should the contractor choose to repair such equipment at the contractor's shop, contractor shall be responsible for expenses of equipment transportation and to ensure collection and transportation of equipment are performed in accordance with all transportation safety regulations. The specific collection location, time and procedures will be provided by the COR prior to the collection date.

3.0 OBJECTIVES

Required repairs will be conducted on all pieces of heavy construction equipment.

4.0 TASKS/ DELIVERABLES

Air Conditioning system will be repaired not replaced. Lift kickout controls with all associated housed will be replaced.

5.0 DELIVERY

The contractor may perform work off site or onsite at of Hawaii Volcanoes National Park, Hawaii mechanical shop.

6.0 GOVERNMENT-FURNISHED PROPERTY/SERVICE

Use of all tools and equipment within the park’s mechanic shop. Other specialized heavy equipment can be used in the performance of this contract to include forklifts. If using heavy equipment, a fully trained and licensed operator must be provided by the contractor. All credentials of operator must be identified at contract award. In the event that the contractor cannot provide a certified operator, the contractor must consult with the Contracting Officer prior to contract award. The NPS maybe able to provide an equipment operator to assist in the performance of this project.

7.0 SECURITY& ACCESS REQUIREMENTS:

Contractor shall comply with applicable community, facility and local policies and procedures. See Appendix A-- Invasive Species Standard Operating Procedures.

Contractor will be sponsored into the park with a valid permit. Contractor shall provide all information required for permitting at least 10 business days in advance to meet access requirements as directed by the State of Hawaii Department of Health (DOH) policies and procedures.

Contractor personnel shall always be fully clothed while performing the services of this contract. "Fully Clothed" is deemed to mean that a shirt (or T-shirt), trousers, closed-toe shoes and personal protective equipment if required, shall always be worn. Tact, diplomacy, and courtesy shall always be used during contact with the community.

8.0 PLACE OF PERFORMANCE

Hawaii Volcanoes National Park, Hawaii or of site shop with approval from CO.

9.0 COMPLETION DATE/ PERIOD OF PERFORMANCE

120 days from date of award

Appendix A – Invasive Species Standard Operating Procedures

PART 1 – GENERAL

1.1 SUMMARY

A. General: The NPS is the steward of unique resources found within the national parks. The NPS is committed to protecting natural, cultural, historical, archaeological, and other resources found within the parks and the adjacent lands.

B. Section includes work restrictions for protecting resources in the national parks including, but not limited to the following:

1. Preservation of Natural Features

2. Invasive Species Prevention

3. Threatened & Endangered Species (T&E Species)

4. Archaeological Resources

5. Soundscape / Noise

6. Air Quality (Indoor & Outdoor)

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION

3.1 PRESERVATION OF NATURAL FEATURES

A. General: The Contractor shall comply with the following work restrictions:

1. Prevent damage to natural surroundings.

2. Provide temporary barriers to protect existing trees, tree roots, plants, grass areas and lawns that are directly impacted by construction operations.

3. Do not fasten ropes, cables, or guys to existing trees, rock outcrops, or other natural features.

4. Do not remove, injure, or destroy existing trees, tree roots, or plants without approval by the Contracting Officer or unless it’s explicitly required in the contract documents.

5. If a tree, tree branch, root, or mass of vegetation is preventing the Contractor from completing the work, notify the Contracting Officer immediately for a determination. Trees may need to be surveyed by park staff for bird nests prior to removal, and tree removal / trimming may be subject to additional restrictions if project is in Hawaiian hoary bat habitat.

6. Carefully supervise the excavation, grading, filling, equipment movement, and other construction operations near trees and tree branches to prevent damage.

3.2 INVASIVE SPECIES PREVENTION

A. General: The introduction of non-native species including invasive weeds and plants; invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and diseases such as Rapid ‛Ōhi‛a Death (ROD) spread through contaminated soil can threaten the park’s rare and endangered plants and animals or can create new populations of non-native species not traditionally found in the park. Ensure all vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE) are clean and free of invasive weeds and plants, invasive pests, and ROD spread through soil.

B. Vehicles, Equipment, & Machinery: In order to prevent the spread of invasive species, the Contractor shall comply with the following:

1. Vehicles, equipment, and machinery must be thoroughly pressure washed and visibly free of dirt, mud, plant debris, and invasive pests. Areas of particular concern include bumpers, grills, hood compartments, under the battery, wheel wells, undercarriage, cabs and truck beds.

2. The interior and exterior of vehicles, equipment and machinery must be free of rubbish. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats must be sanitized with a solution of >70% isopropyl alcohol.

3. All vehicles, equipment, and machinery shall park on pavement and not under trees (where possible).

4. All vehicles, equipment, and machinery will be subject to inspection by NPS personnel.

5. All vehicles, equipment, and machinery that do not pass inspection will be turned away. The vehicle will not be allowed into the park for at least 48 hours.

6. All vehicles, equipment, and machinery leaving the park for any reason must be cleaned prior to re-entry into the park and will require re-inspection.

7. All vehicles, equipment, or machinery being stored at a private residence are to be kept in a pest free area, preferably in a garage, on pavement, and not under trees. Such vehicles, equipment, or machinery will be subject to additional inspection.

C. Cutting Tools: In order to prevent the spread of invasive species (most notably, the spread of Rapid ‛Ōhi‛a Death) the Contractor shall comply with the following:

1. Cutting tools including handsaws, machetes, chainsaws, and loppers must be sanitized to remove visible dirt, contaminants, and potential pathogens prior to entry into the park and when moving to a new project area. Tools must be sanitized using a solution of >70% isopropyl alcohol. One minute after sanitizing, you may apply an oil-based lubricant to chainsaw chains or other metallic parts to prevent corrosion. This applies to all cutting tools for all types of trees (including coconut trees).

2. All cutting tools will be subject to inspection by NPS personnel.

3. Cutting tools that do not pass inspection shall not be used until they pass inspection.

D. Contractor Base Yards and Staging Areas: In order to prevent the spread of invasive species, the Contractor shall comply with the following:

1. Contractor base yards and staging areas, both inside and outside the park, shall be kept clean and free of invasive pests.

2. Base yards and staging areas may be inspected by NPS personnel for invasive pests.

3. Any invasive pests found at base yards or staging areas shall be removed immediately.

E. Materials, Packaging, Deliveries, and Storage: In order to prevent the spread of invasive species, the Contractor shall comply with the following:

1. Materials, packaging, deliveries, and storage containers shall be kept clean and free of invasive pests. This includes soil, aggregate, and rock material from quarries or the source location, as well as temporary facilities and best management practice (BMP) items employed to manage surface water drainage and erosion.

2. Materials, packaging, deliveries, and storage containers will be inspected by NPS personnel for invasive pests. This includes soil, aggregate, and rock material from quarries or the source location, as well as temporary facilities and best management practice (BMP) items employed to manage surface water drainage and erosion.

3. Any item that does not pass inspection will be turned away and not allowed into the park.

4. The pest control records from quarries, source locations, or Contractor base yards may be requested.

5. Fresh crushed aggregate is preferred (if readily available) over aggregate that has been stockpiled at a quarry for a lengthy period.

F. Personal Protective Equipment (PPE): In order to prevent the spread of invasive species, the Contractor shall comply with the following:

1. Before going into the field or the jobsite, visually inspect and clean all personal protective equipment (PPE) to include boots, clothes, hard hats, harnesses, belts, and equipment for dirt, mud, seeds, plant debris, and insects. Soles of shoes must be regularly sanitized using a solution of >70% isopropyl alcohol.

G. Inspections for Invasive Species: In order to prevent the spread of invasive species within the park and adjacent lands, NPS personnel from the park may perform inspections of vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE). Please permit safe unfettered access to inspection sites or items being inspected for the NPS inspectors. Inspections for invasive species may include the following:

1. NPS inspectors will perform visual inspections for signs of invasive weeds and plants; invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and mud and dirt that may carry Rapid ‛Ōhi‛a Death (ROD).

2. NPS inspectors will test vehicles, equipment, and machinery for little fire ants (LFA) by placing chopsticks baited with a dab of peanut butter for 30 minutes to 1 hour. About six (6) chopsticks (baits) will be used to test personal vehicles and trucks. Larger vehicles, equipment, and machinery may require up to 10-20 baits. Baits will be placed in the shade, inside the cab, engine compartment, and truck bed if applicable. Please note that baits are only good for detection and do not control ants. Baits will not be left in the vehicle for more than 1 hour as this may attract ants from beyond the area of concern.

3. NPS inspectors may employ the same method of testing (as outlined above in G.2) on materials, material packaging, material deliveries, and material storage to include soil, aggregate, and rock material from quarries or source locations, temporary facilities and BMP items employed to manage surface water drainage and erosion.

4. Any LFA found will be collected, bagged, and labeled for identifications by NPS inspectors (or NPS partners) and the vehicle will not be allowed to enter the park until it is cleaned, sanitized, and re-tested following a minimum 48-hour resting period.

5. Infested vehicles will be sanitized following recommendations by the Hawaii Ant Lab (http://www.littlefireants.com) or other ant control expert and in accordance with all State and Federal laws and baited with a granular or liquid insecticide bait prior to re-entry to the park. Control records will be required to confirm treatment. Treatment is the responsibility of the Contractor.

6. The park reserves the right to conduct additional test for little fire ants (LFA) at any time during the project or require deployment of preventative granular or liquid insecticide baits.

7. Note that vehicles, equipment, machinery, and cutting tools previously used on the Big Island of Hawai’i will not be approved for entry at Haleakala National Park on Maui, and vice versa (items used on Maui will not be permitted in parks on the Big Island).

H. Invasive Species Disposal / Removal Recommendations: For current disposal / removal recommendations, refer to the following website links:

1. Little Fire Ants: http://www.littlefireants.com

2. Coqui Frogs: http://www.biisc.org

3. Rapid ōhi‛a death (ROD): https://cms.ctahr.hawaii.edu/rod

4. All taxa: http://www.biisc.org

I. Inspection Scheduling / Protocol: If inspections for invasive species are required, the Contractor shall adhere to the following protocol:

1. The Contractor’s construction schedule shall identify the date of project mobilization as well as the preferred date(s) for invasive species inspections in advance of mobilization.

2. The name and contact information for the NPS primary and backup inspectors will be identified at the time of the preconstruction meeting and documented in the meeting notes.

3. Formal requests for inspections shall be made by the Contractor directly to the NPS inspector(s) via the inspector’s contact information.

4. Requests for the initial inspection(s) prior to mobilization shall be made at least three (3) days in advance of the inspection date.

5. Once the project is underway, inspections will be performed daily as needed (typically early morning) at the park’s preferred inspection site for the duration of the contract.

6. Inspection requests outside the pre-established days and times will be performed at the discretion and availability of the inspectors.

7. Inspections shall occur at the park’s preferred inspection sites identified below:

a. At Hawaii Volcanoes National Park – At the gravel pull-out area along Highway 11 across from the Old Volcano Road or other location as determined by inspector.

8. Inspections of soil, aggregate, or rock materials may occur at the quarry or source location at the park’s discretion.

9. If a re-inspection is required, the Contractor shall clean and sanitize the item thoroughly. A re-inspection for a rejected item cannot be scheduled for at least 48 hours.

3.3 THREATENED & ENDANGERED SPECIES (T&E SPECIES)

A. General: Threatened & Endangered Plant and Animal Species are protected by Federal law. Workers must obey all park regulations and drivers must obey all traffic laws and watch for animals on or alongside roads or within the project area. Contact NPS Dispatch at: (808) 985-6170 immediately if an animal is hit or injured or will not move off the road.

B. General Mitigations: Within the project area, the following mitigation measures are required to minimize disturbance to T&E species:

1. The project area shall be cleaned-up at the end of each work shift so that tools, materials, debris, and trash are not left out in a manner that could be a hazard to T&E species.

2. Noise and vibrations from tools and equipment shall be kept to a minimum when working in the vicinity of a listed T&E species.

3. Hazmat spill prevention protocols shall be employed when using gas-powered equipment.

4. Tarps shall be used to contain all paint chips and building debris from exterior surfaces as these can be hazards to listed T&E species.

5. Ensure no standing water on tarps or other construction surfaces in any of the parks in the Hawai‛i islands as it may be a breeding ground for mosquitoes which can carry Dengue fever, avian malaria, avian flu, and other diseases.

6. Ensure loose nails, screws, and fasteners do not fall on the ground when working on exterior surfaces as these can be a hazard to T&E species. If they do land on the ground, pick them up immediately and dispose of them properly.

C. Requirements for Specific T&E Species: The following are requirements for specific T&E species in the Hawaii national parks (delete those that are not applicable to the project).

1. Nēnē (Hawaiian goose) - Nēnē are frequently spotted along the roadside at Hawaii Volcanoes National Park (HAVO) and Haleakala National Park (HALE) and do not readily move when approached by cars. If there is a Nēnē on the road, drivers must stop and allow the Nēnē to move away on its own. Drivers should be aware that Nēnē may suddenly appear on the road from low brush and to be especially attentive of this on foggy and/or rainy days. In general, do not approach Nēnē and keep at least 60 feet away. Due to Nēnē breeding, construction activities may be limited at Hawaii Volcanoes National Park (HAVO) and Haleakala National Park (HALE) during the windows outlined below. Construction activities projected to occur during this window may not be permitted, or, may require additional mitigations measures. Refer also to “Working Around Endangered Birds.”

· Hawaii Volcanoes National Park - Nēnē breeding: From September 1 to May 1.

· Haleakala National Park (HQ Area only) - Nēnē breeding: From October 15 to April 15.

2. ‛Ua‛u (Hawaiian petrel) – ‛Ua‛u nest along the roadside of Haleakala National Park from mile marker 16.5 to the summit. ‛Ua‛u are active at night. ‛Ua‛u sometimes land on the road and do not move when approached by cars. ‛Ua‛u are absent from the park in December and January of each year. Construction activities along the road, at these elevations, should be scheduled in December and January unless permission is granted by the park in consultation with the USF&WS. Also, no night work will be allowed in ‛Ua‛u habitat unless approved by the Contracting Officer. Refer also to “Working Around Endangered Birds.”

3. ‘Ōpe‛ape‛a (Hawaiian hoary bat) – The Hawaiian hoary bat is an endangered subspecies of the hoary bat family that is endemic to the Hawaiian Islands. Bat birthing and pupping season typically occurs in trees or vegetation greater than 15 feet high from June 1 until September 15. Trees less than 15 feet high can be cut year-round (unless trees are near caves where bats may also nest). Cutting of trees and vegetation greater than 15 feet high is limited to the period of September 15 to June 1 to avoid affecting hoary bat pups. No tree or branch shall be cut without approval by the Contracting Officer or unless it’s explicitly required in the contract documents. If a hoary bat is discovered in the project area, contact NPS Dispatch at: (808) 985-6170.

4. Other T&E Plants & Forest Birds – Prior to construction start, the park may survey the project area for threatened and endangered plants & forest birds (and their nests) and flag a buffer zone for protection. Avoid flagged nest areas during construction activities.

D. Requirements for Other Species of Concern: The following are requirements for other species of concern in the Hawaii national parks (delete if not applicable to the project).

1. ‛Ōhi‛a Trees - Avoid wounding ‘ōhi‘a trees and roots with mowers, chainsaws, weed eaters, and other tools. Cut only a minimum amount of trees and branches as approved by the Contracting Officer and avoid making jagged cuts or stripping bark. Treat the cut, standing sections of ‘ōhi‘a with a wound sealant such as Spectracide Pruning Seal. Wound sealants other than Spectracide Pruning Seal will require review and approval by the Contracting Officer prior to use. ‘Ōhi‘a firewood, ‘ōhi‘a logs, ‘ōhi‘a parts, and ANY other cut vegetation, organic matter, or green waste that is not part of the project scope may not be brought into the park. All non-‘ōhi‘a firewood and logs imported into the park must be sourced from a park approved site free of invasive weeds and plants, invasive pests, and ROD.

3.4 ARCHAEOLOGICAL RESOURCES

A. General: Archaeological resources are physical evidence of past human activity, including evidence of the effects of that activity on the environment. Archaeological resources are found above and below ground and underwater. Known archeological resources will be marked and flagged by the park. Do not disrupt known archaeological resources or flagged areas during construction activities. If necessary, the Contractor will erect temporary barriers around the archaeological resource to ensure avoidance. The Contractor does not need to provide an Archaeological Monitor; however, the Contractor, or Contractor’s designee, will observe all ground-disturbing activities during earthwork and other construction operations. If the Contractor discovers archaeological resources, the Contractor shall stop work, notify the Contracting Officer immediately, and relocate to a non-sensitive area. The park may have an Archaeological Monitor present at the jobsite who is authorized to stop work upon discovery of archaeological resources. Archaeological resources typically found in the park or at the project site will be discussed at the preconstruction meeting.

3.5 SOUNDSCAPE / NOISE

A. General: The Contractor shall minimize noise levels at the project site to protect the soundscape of the park and minimize noise to staff, visitors, neighbors, and habitat. Perform operations to minimize noise. Perform noise-producing work in less sensitive hours of the day or week or as directed by the Contracting Officer. Repetitive and/or intermittent, high-level noise is permitted only during daytime hours. If the Contractor exceeds the thresholds below, the Contractor may be required to stop work, temporarily relocate to a non-sensitive area, or adjust the construction means and methods at no additional expense to the Government.

1. Maximum permissible construction equipment noise at 50 feet:

2. Do not exceed the following dB(A) limitations at 50 feet:

3.6 AIR QUALITY (INDOOR & OUTDOOR)

A. General: The Contractor shall minimize the negative impacts to indoor and outdoor air quality as a result of their operations. This may include:

1. Control of emissions from vehicles or heavy equipment.

2. Control of fumes, vapors, or gases from products or packaging.

3. Control of particulates and dust from indoor operations such as cutting and sanding.

4. Control of particulates and dust from outdoor operations.

5. Control of moisture during operations that may lead to damage, fumes, or mold.

B. Mitigations: The Contractor shall mitigate for negative impacts to indoor and outdoor air quality as a result of their operations. This may include:

1. Ensure vehicles and heavy equipment do not idle when not in use.

2. Ensure proper ventilation and air movement of indoor spaces.

3. Install temporary mechanical ventilation where appropriate.

4. Ensure tools are equipped with the proper guards or particulate catchment devices.

5. Ensure particulates and debris are collected and disposed of on a regular basis.

6. Consider water trucks or temporary irrigation devises for dust control on unpaved surfaces.

7. Ensure products are properly dried or cured prior to advancing the work.

8. Ensure materials are stored in a dry location.

9. Ensure wet / damp materials are not installed or covered.

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