A04 - SOW.pdf

Statement of Work

Cemetery Documentation and Management Plan

National Park Service

Natchez Trace Parkway

August 18, 2020

I. Project Description

Project Statement The National Park Service (NPS) is requesting proposals to conduct a comprehensive documentation and management plan for cemeteries located along the Natchez Trace Parkway (Parkway).

Project Goal The goal is to comprehensively document all cemeteries along the Parkway and develop a management plan with treatment recommendations. The information will be used to update the NPS' Cultural Resource Inventory System (CRIS) records and to request funding for treatment recommendations. The Parkway will share copies of the documentation with the Mississippi and Tennessee State Historic Preservation Officers, county libraries, local historical preservation groups, and genealogical societies.

Natchez Trace Parkway Overview Congress established the Natchez Trace Parkway on May 18, 1938 to commemorate the Old Natchez Trace. The Trace (another word for trail) was used by American Indians from the Paleo- Indian Period through the Archaic and Woodland Periods to the Mississippian era. They used the trail for hunting, trade, and travel between villages and remote population centers. Along the Old Trace, archeologists have found hunting camps, ceremonial centers, cemeteries, and villages.

Emerald, Boyd, Bynum, Bear Creek, and Pharr Mounds are just some of the archeological sites from past American Indian cultures. In later years, the trail was used for expansion of the Old Southwest. The United States Government designated the road as a postal route and funded improvements. Stands or inns were established to accommodate travelers and post riders. Men, such as Andrew Jackson and John Coffee, also used the trail as a military corridor during the War of 1812.

In later years, Civil War soldiers passed along its route. With the advent of the steamboat and postal route changes, the Old Trace’s importance waned. Some sections fell into disuse, while others were incorporated into county road systems.

After Congress authorized the Parkway's creation, each state's Department of Transportation purchased the right of way, and transferred the land to the U.S. Government. It was designed to follow the general route of the Old Trace but not on its exact location in order to preserve the trail while commemorating its route. The Parkway extends 444 miles from Nashville, Tennessee through Alabama to its terminus in Natchez, Mississippi. It encompasses 52,000 acres and has an average right of way of 825 feet.

For additional information, please see the Parkway's Foundation Document located here:

https:// www.nps.gov/natr/learn/management/upload/NATR-Foundation-Document.pdf

Project Location: Cemeteries are located along the Natchez Trace Parkway in Mississippi and Tennessee.

http://www.nps.gov/natr/learn/management/upload/NATR-Foundation-Document.pdf

II. Scope of Work

• Contractor shall visit each cemetery and conduct a comprehensive inventory and assessment of the overall condition of the site, individual markers, enclosures, associated landscape, and environmental setting.

• Contractor shall research and provide a brief historical overview of each cemetery. The

Parkway has some existing background information on file that the Contracting Officer Representative (COR) will provide. The project proposal shall consider other reasonably available sources as part of a full research scope.

• Contractor shall use a cemetery survey form to record field data. Attached to this SOW is a form developed by the National Center for Preservation Training and Technology (NCPTT). Either this form or one equivalent shall be used. If a different form is used, it shall, at a minimum, capture all the information shown on the attached form. The NCPTT form can be downloaded here: https://www.ncptt.nps.gov/blog/documentation/

• Documentation shall include a site plan of the cemetery drawn to scale. It shall show marker locations and features such as fences, walls, and landscaped plantings. Each cemetery shall be shown on a topographic map with center point latitude/longitude coordinates. GIS data is available for most cemeteries. In those cases, the contractor shall confirm the coordinates but if no data currently exists, the contractor shall capture a center point location. GIS data for the cemeteries and the Parkway boundary are available upon request.

• Photographic documentation shall include:

o a minimum of 2 per cemetery placing the overall site in context;

o a minimum of 2 per marker capturing its full dimensions, front and back sides, and associated foot stone, if present;

o a minimum of 2 per enclosure sufficient to illustrate dimensions, materials, and workmanship;

o photographs shall be indexed and keyed to the condition survey form and site plan.

• The contractor shall provide treatment recommendations to preserve enclosures, markers, and overall grounds management. The report shall include associated cost estimates that can be used by the Parkway to request future funding for recommended treatments.

III. Project Deliverables The contractor shall prepare and deliver the following:

• Two complete hard copy sets of the report which must include all the components listed above in Section II under "Scope of Work."

• One complete digital copy of the report which must include all the components listed above in Section II under "Scope of Work."

http://www.ncptt.nps.gov/blog/documentation/ http://www.ncptt.nps.gov/blog/documentation/

Milestones/Schedule

Project Milestones and Deliverables Date of Completion

Description

On site kick-off meeting To Be Determined.

Contractor shall meet with NPS staff to confirm needs or issues the park wants the plan to address

30% draft Within 6 months of signed contract.

The contractor shall provide NPS with draft for 30 day review.

60% draft Within 12 months of signed contract.

The contractor shall provide NPS with draft for 30 day review.

90% draft Within 15 months of signed contract.

The contractor shall provide NPS with draft for 30 day review.

Final Submission Within 18 months of signed contract.

Final submission of digital and hard copies;

project close-out.

IV. Period of Performance The period of performance shall be 18 months from the date of signed contract.

V. Contents of Proposal

A. Statement of the Proposal/Project Approach B. Project team: identify assigned key personnel, with brief resumes confirming that key personnel meet qualification standards.

C. Cost Proposal: Project fees must include all direct and indirect fees associated with the project.

VI. Invoicing

All submittals under this contract must be approved by the COR prior to any interim or final payment.

Invoices shall be submitted first to the COR and may be submitted monthly.

A. Invoices shall include an itemized cost summary of staff work and direct expenses in a level of detail that matches the task agreement proposal, with invoicing based on percent complete for each task and subtask line.

B. Following COR acceptance of the invoice, submittal to the Invoice Processing Platform (www.IPP.gov) is required.

C. When an invoice is not associated with a required submittal (30%, 60%, 90%, 100% Final Report), the invoice shall be accompanied by a brief (one paragraph) narrative of the work represented by the invoice.

VII. Contractor Requirements

The contractor (including General Contractor and subcontractors) shall have proven experience in cemetery documentation and preservation. The contractor shall be verify all information required to submit a proposal. The contractor shall coordinate site work with the COR, with the approval of the Contracting Officer (CO).

VIII. Points of Contact

Contractual:

Contracting Officer Laurie Sherrod 404-938-0178 Laurie_Sherrod@nps.gov

Technical:

NATR Points of Contact (POC): Christina Smith, COR Chief of Resource Management 662-840-7560 Christina_Smith@nps.gov mailto:Laurie_Sherrod@nps.gov mailto:Christina_Smith@nps.gov

Blackburn Cemetery was moved due to Parkway construction. The graves were disinterred and moved to a nearby location. The graves are marked by a single headstone. Gilliam Cemetery is represented by one marker that was found while mowing in 1996. The marker is stored at the Leipers Fork district maintenance office. The headstone needs to be assessed and original location researched to inform treatment recommendation. Pioneer Cemetery surrounds the Meriwether Lewis Monument. From 1925-1933, the War Department managed the site. At that time, management removed the upright headstones and replaced them with flush to the ground square marble markers.

Many of the original headstones are stored at the Meriwether Lewis maintenance district office and need to be assessed for long term storage and treatment.

mailto:Christina_Smith@nps.gov

Cemetery Locations Shown on Park Land Use Maps (PLUMS) r-

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Figure 1. Area map showing old and new locations of the Blackburn Cemetery.

Single stone to mark cemetery relocation

Except from archeological report on Blackburn Cemetery relocation.

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CONDITIONS SURVEY FORM

Site:

Street Address:

City: County: State:

UTM Coordinates:

Owner:

Contact: Phone:

Surveyor: Date:

Weather (circle all that apply): hot warm cool cold dry humid sunny rain/snow/fog overcast windy

IDENTIFICATION:

Plot identification:

plot designation:

Name(s) of interred:

First burial date: Last burial date:

Inscription:

Stone carver (if known): Location of mark:

DESCRIPTION:

Type of interment (circle one): tomb marker family name marker Type of tomb (circle one): mausoleum Type of marker (circle all that apply): headstone footstone ground tablet basal ruin cross pedestal obelisk Woodmen of the World pedestal column funeral home plaque bedstead

Dimensions (primary stone) Height: Width: Depth (or L):

Dimensions (base) Height: Width: Depth (or L):

Dimensions (other): Height: Width: Depth (or L):

Orientation (circle one): North South East West unknown Interment status (circle one): active inactive abandoned State of interment (circle all that apply): standing ruin fragment relocated altered replica tilted sunken Type of interment (circle one): individual family undeterminable Pedestal (circle one) : yes no Base (circle one): yes no Ornament (circle all that apply): urn sculpture cross plaque relief decoration incised decoration ornamental vase none Furniture (circle all that apply): sculpture container/vase plaque immortelles none Landscape (circle all that apply): brick asphalt concrete soil grass vegetation other Enclosure (circle all that apply): curb wall fence none Grade slope (circle one): positive negative cross-slope none Degree of grade (circle one): 0 (low) 1 2 3 (high)

Surveyor: Date: Plot identification:

Weather (circle all that apply): hot warm cool cold dry humid sunny rain/snow/fog overcast windy

MATERIALS: Check appropriate fields

Type of material Primary structure Base Surface Finish Ornament Roof Marble Limestone Granite Brick Concrete Metal Stucco Modern Coating Limewash Cement wash

Primary structure Base Surface Finish Ornament Roof History of Repairs

CONDITIONS: Rank conditions from 0 (low) to 3 (high)

Conditions Primary structure Base Surface

Finish Ornament Roof

Collapse 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Loss 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Fragmentation 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Disaggregation 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Erosion 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Cracking 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Exfoliation 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Efflorescence 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Finish detachment 0 1 2 3 Corrosion 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Bio-growth 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Vegetation 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Alterations 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Open/missing joints

0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3

Soiling 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Graffiti 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Metallic staining 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 Other (describe):

0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3

Rank conditions from 0 (poor) to 3 (high)

Comments:

Primary structure

Base Surface Finish

Ornament Roof

Overall Condition (0=poor 3=high)

0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3

Overall Integrity (0=poor 3=high)

0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3 0 1 2 3

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