A04_SOW.docx

STATEMENT OF WORK

CALIFORNIA TRAIL INTERPRETIVE CENTER – HVAC & ELETRICAL SYSTEM REHABILITATION

ELKO DISTRICT OFFICE

CALIFORNIA TRAIL INTERPRETIVE CENTER

AUXILIARY HVAC SYSTEM INSTALLATION

STATEMENT

OF

WORK

Table of Contents

GENERAL

Background California Trail Interpretive Center (CTIC): In 1997, a group of Elko, Nevada citizens banded together to raise money to build an interpretive center that commemorates the California Trail history. The City of Elko, Elko County and the State of Nevada, with the support of the BLM Nevada Elko District Office, have worked together to make the CTIC a reality. The CTIC was completed in 2007.

Heating, Ventilation, and Air Conditioning (HVAC) System: HVAC system installed at CTIC has been problematic since construction on the building was completed and has remained problematic even after some remedial improvements were made in 2012.

Subject The subject is the HVAC for the CTIC. The current HVAC system is not currently reliable & requires significant repairs to be fully operational.

Scope of Work Furnishing labor, equipment, supplies, and materials to install multiple commercially available mini-split ductless HVAC systems as outlined in the attached drawing.

Project Access and Location Access and Location to the Project Site: The California Trail Interpretive Center is located off I-80, at Hunter Exit 292, 8 miles west of Elko, Nevada. Take Exit 292 off I- 80. Drive past the kiosk through the entrance gate. The Trail Center is 0.5 miles down the road.

Office Hours: 8 am to 5 pm, Monday – Friday, any alternate schedules to be approved by the Contracting Officer Representative.

Physical Address: 1 Interpretive Center Way, Hunter Exit 292, Elko, Nevada 89801 Existing Conditions HVAC System: The HVAC system currently consists of ground-source heat pumps (GSHP) and forced-air system. The existing system shall not be impacted by this project.

Occupancy and Visitation (Noted 2018):

Objective Provide and install mini-split ductless HVAC systems as outlined in the attached drawing.

Cassettes shall be field located with COR prior to installation to minimize visual impact.

Site Visit Inspection:

The Contractor shall provide their own examination for performing this installation. The inspection shall utilize the least intrusive methods as possible.

Examine substrates, areas, and conditions for compliance with requirements for installation tolerances, supports, and other conditions affecting performance of the design.

Use of Premises:

The Contractor and his sub-contractor(s) shall have full use of premises for preparatory work. Contractor’s use of premises is limited only by Government right to perform work.

Schedule and sequence preparatory operations necessary to complete the work. Schedule work in such manner as to avoid delays.

The Contractor shall contact in writing and have the approval of the Contracting Officer five (5) working days in advance prior to any preparatory operations to be conducted on the premises.

PROJECT IMPERATIVES

Among the standard selection of specifications, the installation shall include/address, but not be limited to:

Existing Plumbing and Devices: The Contractor shall take all efforts to avoid disrupting any existing systems.

Operating Temperature Range: All new mini-split ductless HVAC systems shall be able to provide cooling with outside temperatures greater than 120°F and heating with outside temperatures below -20°F.

Heat Pump Capacity: All heat pumps shall have a minimum cooling capacity of 4 tons, a minimum heating capacity of 48,000 BTUs, and have enough refrigerant ports to service it’s zone without needing splitters.

New Pipe, Devices, and Fittings: All material and accessories shall be provided in new condition according to manufacturer’s written details and guidelines. No salvaged components not specifically identified shall be reused.

Installation: Contractor to install system per manufacturers detail, guidelines, industry standards, code requirements.

Codes/Standards All services performed under this scope of work shall be performed in accordance with the 2018 International Building Code, 2018 International Mechanical Code, ASHRAE codes and standards, NFPA codes and standards, National Electrical Code, other applicable building codes, and accepted industry standards.

Warranties All constructed and/or installed items shall have a warranty of a minimum of one (1) year from date of acceptance.

DELIVERABLES

General:

Contractor shall provide & install ductless HVAC systems as outlined in the attached drawing(s) and any additional requirements outlined in this document.

This includes any peripheral installation requirements.

All installed HVAC systems shall be commissioned, proof of which must be provided.

Contractor shall provide all documentation of all components from the manufacturer(s) of the HVAC systems installed.

Contractor shall provide an Operations and Maintenance (O&M) schedule for all HVAC systems installed.

Contractor shall provide as-built drawings, showing where all units and piping are located in building.

GOVERNMENT PROVIDED INFORMATION

Provided for REFERENCE ONLY in PDF format:

As-built drawings for CTIC mechanical systems

CONTRACTUAL

Period of Performance:

It is anticipated that the work for this task will occur as soon as possible. Total time of performance is 60 days from date of award Project Meetings:

Pre-work Conference:

The Contractor, Subcontractors, and the persons responsible for coordination of the work shall be present on the call.

The pre-work conference call will be held prior to the start of work. The Contractor will be notified in advance of meeting time, date and place. The purpose will be to review required work, project sketches, SOW, and schedules.

Payments and administrative provisions of the Contract can be conducted with the contractor only at the end of the meeting session.

The Contractor shall be prepared to summarize and explain procedures planned for the project.

Fee and Payment:

All services, supplies, materials (except those specified to be furnished by the Government), labor, superintendence, and travel necessary to perform the work and render the design and construction documents required under this contract are to be included in the lump sum price of this contract.

Progress payments shall be made upon as follows:

85% upon completion of installation & commissioning;

15% upon remittal of as-built drawings, manufacturer’s documentation, and O&M schedule image1.png