A04_SOW.docx

Haskell Indian Nations University: Sports Information Director

Haskell Indian Nations University is seeking a contractor to serve as the Sports Information Director and Assistant to the Athletic Director. The position exercises responsibility for planning, organizing, coordination and controlling operations for all home and away competitions for the sports programs at Haskell, records and keeps all statistical information, upkeeps the Athletic Website and assists the Athletic Director with areas concerning the Athletic Department.

Scope Haskell Indian Nations University, under the governance of the Bureau of Indian Education expects the contacted yield a successful candidate for the position. The candidate will act in accordance to Federal regulations in representing the institution and the government in a positive manner. The contract is not to exceed a defined amount determined by the Government. Benefits, tax, and a high cost of living allocation is not available. Any Team travel is included in the bidding amount.

The contract proposal will be evaluated on adherence to the noted requirements, as well as past experience and performance. Prospective contractors will be ranked accordingly and a determination will be made as to which contractor has demonstrated the greatest value to the Federal Government as well as the Department of Athletics at Haskell Indian Nations University. The factor of proposal bid amount (price or cost) will not be considered as significant in comparison to fulfillment of requirements, experience and performance.

General functions include:

· Gathering Data and Information concerning all competition

· Organizing Information so it can be used by those who need it

· Overseeing the Athletic Web site and working with the University’s information Department for proper dissemination, both on and off campus

· Staying in compliance to the NAIA, A.I.I. and Haskell University policies

· Coordinating pre-game and game day management of home/away contests

· Being responsible for Athletic Projects throughout the year

· Completing and submitting two major reports for Athletics

· Assisting the Athletic Director with day to day functions of the Athletic Department

Requirements Masters degree in Sports Management preferred, but not required. Baccalaureate degree required. Degrees are preferred to be in discipline and/or sub-discipline of health, sport and exercise science or education, media or Public relations or sports management. Contractor must have prior intercollegiate experience in the advertised area (at least two years). Contractor must have valid driver’s license and be eligible to receive an approval from the safety officer to operate government vehicles, Contractor must successfully pass an extensive Federal background investigation through the Human Relations office.

Contractor must submit:

· a cost proposal

· academic credentialing

· resume or curriculum vitae

· three letters of support from previous/current employers and/or clients.

Objectives The goal of this contract is to secure an academically prepared, experienced Employee dedicated in making the Haskell Indian Nations University Athletics Program look Proud, Prosperous and Positive to the campus and the native Communities throughout the Country. To have all the Venues ready for each competition on the schedule for all sports. To work with the coaches on away competitions to check readiness for team travel. To aide in having an efficient operating Sports Program Objectives include:

· Keeping all the statistics for all the varsity Sports competitions and getting them ready for use by opponents (as required), news media (newspaper & TV, other), websites.

· Working with all social Media Information that comes from the Athletic Department

· Having each venue game ready when the schedules is set for the seasons.

· Helping coaches with away contests

· Assist with Athletic Department events and activities throughout the year

· Oversee the Champions of Character initiatives The result in contracting an experienced Director/Assistant, who possesses the skill, knowledge, and ability in the area Varsity level sports will create the following results:

· Keeping the Sports Programs moving in a positive progressive light during each season of competition.

· post-season opportunities for competition

· recruitment of prospective talented student-athletes

· successful media relations for the student-athletes, sport, and university

· Home competitions will be held according to all mandates of the NAIA Tasks In addition to outlined functions and objectives, the contractor is expected to demonstrate successful completion of the following tasks:

· Develop a system for home competitions preparedness, so they are held properly

· Help with the officials in all aspects related to the home event

· Have the sports venues ready for home competitions and coordinate the following Human Resources for each competitions:

1. Table workers to include Official scorer, announcer, statistician, clock keepers

2. Work study personnel

3. Volunteers for other duties during the competitions

4. Have the livestream system ready for competitions

5. Have program set up to get our athletics information, photos, videos, interviews and competitions on the universities television system.

· Be available to help with driving teams to away competitions if needed

· Be in attendance at athletic meetings for information gathering for all sports

· Help plan and attend Champions of Character events

· Have all statistics for each sport available for public use or Administration use when requested

· Meet the deadlines for nominations of awards for the student athletes in all sports as set by the NAIA submitting all required information and statistics

· Keep the websites and other media used by the Athletic Department up dated and relevant

· Be responsible for completion and submission of the Return on Athletics Report

· Be responsible for completion and submission of the Equity in Athletics report

· Assist the Athletic Director in planning and carrying out events throughout the year

· Assist the Athletic Director in overseeing the work study program

Contractor will be evaluated on fulfillment of outlined Goals, successful demonstration of objectives, and timely completion of the aforementioned tasks.

Security Contractor is expected to successfully pass the Federal background clearance for a position designation of “non-sensitive low risk.” Contractor will have no contact with children, as well as to Federal IT systems.

Travel The contractor may need to travel to away competitions at various time throughout the year.

Special Material Requirements Contractor is expected to possess or acquire certification in basic first aid and cardiopulmonary resuscitation (CPR). Contractor is expected to complete the NAIA Character Driven Coaching Course prior to the start of the season. Contractor is expected to obtain Federal Identification in accordance with university standards at a time determined by Human Resources.

Place of Performance The campus of Haskell Indian Nations University in Lawrence, Kansas will serve as the primary place of performance; with team and individual travel duties determined by the schedule.

Period of Performance The contract start date will be June 1, 2021 and end on May 30, 2022. The period of performance is based on a year to year contract. Option Year 1 will commence on June 1, 2022, Option Year 2 on June 1, 2023, Option year 3 on June 1, 2024.

An official notice from the contractor to accept the next option year or decline the next option year is due 90 days before the ending date of present contract. The university will evaluate after the completion of spring semester when all sports for year are compete using the list of Goals, Objectives and Tasks. The Athletic Director and Leadership Team of the university will make a determination to extend the next option year or not extend the next option year.

Payment Payment will be paid in increments that will span the life of the contract (or) a 12 month period. The contractors pay periods will be every two weeks and will be paid through the IPP portal.

Termination of Contract This contract can be terminated immediately when it is deemed in the best interest of the Federal Government or Haskell Indian Nations University or the financial status of this contract is no longer being funded.

Any action or non-action by the contractor that causes detrimental actions or harm to Haskell Indian Nations University or any Student Athlete could be cause for immediate termination of this contract. This will be determined by the Athletic Director and the leadership of the university.