A04_ICCA_International_Instructor_SOW.pdf

PERFORMANCE WORK STATEMENT

Instructor

International Conservation Chief’s Academy, Coaches Training and International Alumni Training Event

U.S. Fish and Wildlife Service (FWS) Office of Law Enforcement (OLE)

I. General Information

General/Introduction: This is a non-personal services contract to provide support services to satisfy the overall training objectives of the U.S. Fish and Wildlife Service, Office of Law Enforcement (OLE). The primary objective is to support OLE, Training and Development Unit (TDU) international training missions.

These foreign training missions are in support of counter wildlife trafficking (CWT) law enforcement missions conducted by Attachés, Special Agents, Wildlife Inspectors and Adjunct Instructors for Africa, Southeast Asia, Europe, Central and South America.

The curriculums provide an overview of various wildlife trafficking and conservation leadership and investigative topics which are reinforced through various exercises. The curriculum focuses on wildlife law enforcement programs, wildlife investigations and conservation law enforcement leadership. It encourages interaction between instructors and class participants and concentrates on the exchange of information and techniques by the USFWS in combating wildlife trafficking using capacity building and networking initiatives in the United States. The programs emphasize the importance of developing and maintaining national contacts to exchange intelligence between agencies, this open dialogue throughout these courses provides the opportunity for host nations to gain insights on specific wildlife trafficking problems being faced by the participating countries. The instructors offer techniques and methods available to combat specific wildlife trafficking and investigative issues. This exchange of intelligence and cooperation on investigations is crucial in combating international wildlife trafficking.

1.2 Period of Performance: The Period of Performance shall be on or about 1 December 2023 thru 30 November 2024 plus two option year. In the event of uncontrollable occurrences (i.e. pandemic, natural disaster, defense against attack on the USA, Federal furlough, etc.) affecting completion of this work, the Government may elect to terminate the contract for the convenience of the Government or allow for an extension of the contract due to excusable delays.

1.3 Place of Performance: The work to be performed under this contract/order will be located at the U.S. Fish and Wildlife Service, Office of Law Enforcement, Training and Development Unit, Federal Law Enforcement Training Center (FLETC), Glynco, GA; Remote work is required from home. No remote office space will be provided.

1.4 Type of Contract: This is a Fixed Price contract. NOTE: In the event of uncontrollable occurrences (i.e. pandemic, natural disaster, defense against attack on the USA, Federal furlough, etc.) affecting completion of this work, the contractor shall only bill for work commensurate with the amount of work completed up to the date and time of the uncontrollable occurrence. Any remaining funds will be de-obligated from the order without further claim or compensation, including under a Fixed-Price contract/order.

1.5 Security Requirements: Office of Personnel Management clearance for smart card issuance;

Performed by the Service Human Resource Division

1.6 Physical Security: As applicable, the Contractor shall be responsible for safeguarding all government equipment, information, files, and property provided for Contractor use for purposes of performing duties required under the contract/order. At the close of each work period, government facilities, equipment, materials, and files shall be secured.

1.7 Access

1.7.1 Key Control: N/A

1.7.2 Government System Access: The Government will provide contractor personnel with PIV Smart

Card and computer with access to the virtual private network (VPN).

1.8 Special Qualifications: N/A

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference or progress meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), Government/Site Representative (GR/SR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance and/or status of work. At these meetings, the Contracting Officer or its representative (COR/SR) will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems being experienced, if any. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.10 Contracting Officer Representative (COR)/Site Representative (SR): The COR/SR will be identified by either separate letter or other form of notification. The COR/SR monitors all technical aspects of the contract and assists in contract administration. The COR/SR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR/SR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR/SR, especially with regard to changes in cost or price, estimates or changes in delivery/performance dates. The COR/SR is not authorized to change any of the terms and conditions of the resulting contract/Order or obligate the Government to any funding changes. The Contractor shall not perform any services or additional services or purchase any supplies or equipment causing an increase in the funded contract value without prior and written consent of the designated Contracting Officer. To do so will be at the Contractor’s own risk and expense with no allowance for equitable adjustment.

1.11 Key Personnel: The follow personnel are considered key personnel by the Government: Contract

Manager/Administrator and Project Manager/Supervisor. The Contractor shall provide a contract/project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between normal business hours.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Data Rights (If applicable): The Government has unlimited rights to all documents/material produced under this contract/Order. All documents and materials, to include the source codes of any software, produced under this contract/Order shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Definitions and Acronyms:

1.14.1) DEFINITIONS: [Terms used within the PWS that require further definition].

1.14.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

1.14.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

1.14.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to perform specific technical functions or administrative functions on contracts or orders. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

1.14.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

1.14.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

1.14.1.6 GOVERNMENT/SITE REPRESENTATIVE (GR/SR). An employee of the U.S. Government designated by the contracting officer to act as an authorized local representative in monitoring contractor performance and assisting with specific administrative oversight. This individual has authority to provide limited technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

1.14.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

1.14.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

1.14.1.9 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

1.14.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

1.14.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

1.14.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

1.14.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

1.14.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

1.14.2) ACRONYMS: NOTE: Acronyms listed below may or may not be applicable under this contract order.

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and (Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DOI Department of the Interior FAR Federal Acquisition Regulation FWS Fish and Wildlife Service GIS Geographic Information Systems GPS Global Positioning System GR Government Representative HIPAA Health Insurance Portability and Accountability Act of

1996 JAO Joint Administrative Operations JFTR Joint Federal Travel Regulations MOA Military Operating Area MPH miles per hour MSDS Material Safety Data Sheet NWR National Wildlife Refuge NWRS National Wildlife Refuge System OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program Ref Reference SR Site Representative TE Technical Exhibit US/A United States/of America

II. Background

2.1 The ICCA International Instructor will independently provide support services to satisfy the overall operational objectives of the U.S. Fish and Wildlife Service/Office of Law Enforcement (OLE). The primary objective is to support OLE, Training and Development Unit (TDU) international training missions. These foreign training missions are in support of counter wildlife trafficking (CWT) law enforcement missions conducted by Attachés, Special Agents, Wildlife Inspectors and Adjunct Instructors for Africa, Southeast Asia, Europe, Central and South America.

III. Scope

3.1 Objective: Provide International Instructor for the International Conservation Chief’s Academy. The ICCA international instructor will manage the International Conservation Chief’s Academy (ICCA), the ICCA International Alumni Training Events (IATE) and the ICCA Coaches Training in close consultation with TDU, OLE management, US State Department and the International Operations Unit (IOU).

3.2 Key terms and conditions: ALL training product will remain the property of the Training and Development Unit and will not be reproduced or shared without the SAC of the Training and Development Unit permission. The instructors may not retain, after separation, any equipment, work product or training materials produced in support of the ICCA missions.

3.1.1 Key Personnel Clause: The key personnel specified are considered to be essential to work performance. The instructor must submit in writing at least 45 days prior to postponement or cancellation of any specified training mission for inability to perform. The instructor shall notify the

SAC of TDU and submit a justification for the diversion or replacement request to alter training missions and the impact on performance under this contract. The instructor shall not divert or otherwise replace key personnel on training missions without the written consent of the SAC of TDU.

3.1.2 Operational Hours: Work will be performed to satisfy all ICCA missions. Instructors are required to instruct and be present at all assigned ICCA, IATE and Coaches Training missions. Coordination of training missions will occur during normal business hours Monday – Friday dependent upon the training mission time zone. Instructors will be paid for normal business hours Monday – Friday while in travel status. Travel outside of normal business hours and weekends is not compensated. The instructor may be required to participate as an instructor in other FWIP programs when available and mission requires instructor’s expertise.

IV. Applicable Directives

4.1 Travel: The contractor will be required to travel to other locations in support of the tasks described in this performance work statement. Prior to incurring any travel expenses, contractor personnel must obtain written authorization from the Contracting Officers Representative (COR) that approves approximate travel, dates, expected duration, origin and destination, purpose, estimated costs and the number and names of personnel traveling. Contractor is expected to use established GSA domestic and State Department foreign per diem rates. Contractor expense reports shall be prepared and processed in accordance with the Federal Travel Regulation (FTR).

4.1.1 This position is estimated to have one (1) ICCA international Conservation Chiefs Academy in calendar year 2024, two (2) in 2025 and two (2) in 2026. There will be one (1) ICCA International Alumni Training Event (IATE) and one (1) coaches training in 2024, 2025 and 2026. Each ICCA will be up to 2.5 weeks in duration domestically (both virtual and in person) and in one (1) week for the alumni event overseas and one (1) week for the Coaches Training. The ICCA international instructor will be required, or as directed by the SAC of TDU and/or the COR, to travel to each training location.

The instructor will be required to travel domestically to TDU on an as needed basis.

4.2 OSHA (as applicable)

V. Specific Tasks

5.1 The ICCA International Instructor should have experience with a federal law enforcement agency who has had prior supervisory experience as a Chief of law enforcement agency, Deputy Assistant Director (DAD), Training Director, Special Agent in Charge (SAC), Assistant Special Agent in Charge (ASAC), or Resident Agent in Charge (RAC). The instructors should have had oversight of law enforcement programs dealing with investigations and conservation law enforcement leadership. The instructor should have had experience managing international training mission.

5.2 The ICCA international instructor will manage the International Conservation Chief’s Academy (ICCA) in close consultation with TDU, OLE management, US State Department and the International Operations Unit (IOU). There are estimated between 1-2 ICCA international training missions annually, one (1) ICCA Alumni Training Event (IATE) and one (1) ICCA Coaches Training that this instructor will directly support.

5.3 The ICCA will be conducted at the following locations in calendar year 2024, 2025 and 2026. Dates and locations are subject to change due to safety concerns or at the recommendation of INL or the Embassy:

ICCA Coaches Training (1) February 4-9, 2024

ICCA Global (1) April 2024 (Dates to be determined) IATE S. Africa (1) July 2024 (Dates to be determined) ICCA (2) 2025 (Dates to be determined) IATE TBD (1) 2025 (Dates to be determined) Coaches Training (1) 2025 (Dates to be determined) ICCA (2) 2026 (Dates to be determined) IATE TBD (1) 2026 (Dates to be determined) Coaches Training (1) 2026 (Dates to be determined)

5.4 Maintain liaison with the Service offices, TDU, IOU Attaches and other US Government (USG) officials to facilitate ICCA specific training needs.

5.5 Coordinate international training under the guidance of TDU. This includes coordination of participant lodging and meals. The contractor is expected to provide a hotel package that is inclusive of three on-site meals per day for each participant. The contractor is expected to provide meeting space to include break service (two per day), Internet and A/V equipment. Prior to incurring any of the above listed expenses for the participants and mission support, contractor personnel must obtain written authorization from the COR that approves purpose and estimated costs to ensure compliance with the INL budget allocation. Payments will be made to host country via federal card holders within TDU.

5.6 Prepare cables for international training for TDU to send to embassies. Cable templates will be provided by the TDU.

5.7 Travel both internationally and domestically to participate in ICCA, IATE and Coaches Training international training and capacity building missions.

5.8 Coordinates venue and logistics of both domestic and international training missions

5.9 All travel will be arranged by the vendor and funded each year by the US Govt. All travel will comply with the GSA and FTR rules to include the Fly America Act.

5.10 Provide interpretation services for training missions in countries where English is not the primary language.

5.11 Utilize TDU current contract holder and ensure presentations are translated into host country language for use by interpreters for each training mission * Current translation contract holder will bill the TDU directly for translation services

5.12 Responsible for inventory for ICCA related trainings

5.14 Maintain liaison with U.S. and foreign government officials, embassy staff, non-governmental organizations (NGOs) and other state/federal/foreign conservation partners in coordination of ICCA foreign training missions.

5.15 ICCA international instructor is responsible for producing and delivering “End of Course” reports after each

ICCA training mission.

5.13 Provide post course media to be utilized by the Service and TDU to promote training accomplishments.

5.14 ICCA international instructor makes decisions that are in the best interest of the ICCA, IATE and Coaches Training Service and TDU to accomplish the training mission.

VI. Work time/hours of duty

6.1 Work will be performed to satisfy the Tasks/Services and Deliverables in this Performance Work Statement excluding federally recognized holidays.

6.2 Hours of Operation: Hours are arranged with the COR in respects to the training curriculum. Work shall not be performed when the Government facility is closed due to local or national emergencies, administrative closings, furloughs, or similar Government directed facility closings unless directed by TDU via contracting. The Contractor will not be reimbursed or otherwise paid when the Government facility is closed for the aforementioned (but not limited to) reasons, unless an exception exists as determined by the Contracting Officer/Government.

VII. Supplies, Materials, Equipment, Facilities, and Utilities

NOTE: As a Government agency dedicated to “working with others to conserve, protect and enhance fish, wildlife, and plants and their habitats for the continuing benefit of the American people,” the USFWS strives to incorporate the most ecologically sound and environmentally beneficial technologies, materials, and practices into all aspects of planning and operations. To help achieve this mission and meet Executive Orders (EOs) and DOI planning requirements, the USFWS has implemented strategies to reduce the environmental impacts associated with procurement, lease acquisition, waste prevention and recycling, facility design, construction, operation and management, contracting and permitted commercial visitor services. These strategies have been collectively referred to as the USFWS’s Green Procurement and Waste Prevention & Recycling Program (Greening Program) and are a part of the USFWS’s overall approach to environmental management.

7.1 Government-Furnished Property and Services: The Government will provide the Contractor with the following items:

7.1.1) Services/Supply: The

7.1.2) Facilities: none

7.1.3) Utilities: none

7.14) Equipment: The Government will provide contractor personnel with PIV Smart Card, and computer with access to the virtual private network (VPN).

7.1.5) Materials: none

VIII. Supervision

8.1 In order to ensure performance and accomplishment of the work as outlined herein, the Contractor shall provide adequate and competent supervision at all times for all work to be accomplished by the Contractor’s employees. When contract work is in progress, supervisory personnel shall be available at all times to receive and/or approve documents, notices, reports, or requests from the CO/COR/SR or other authorized individuals. At no time shall Government representatives direct or supervise the activities of the Contractor’s employees.

8.2 On-site Supervision: N/A.

8.3. Supervisory Responsibilities: Supervisory responsibilities shall include, but shall not be limited to, the following:

8.3.1) Provide an adequate labor force; this includes the immediate replacement of personnel dismissed for cause or leaving employment of their own volition. The requirement shall not be made the basis of any claim for compensation or damages against the USA or any of its officers or agents.

8.3.2) Ensure that Contractor personnel are properly trained to perform their assigned work in a proper, safe, and efficient manner, and ensuring that the proper supplies, materials, and equipment are on hand.

8.3.3) Take action to prevent general carelessness by employees and/or abuse of facilities, equipment, files, and/or systems.

8.3.4) Establish an effective and comprehensive safety program as applicable.

8.3.5) Indoctrinate employees to report fire, hazardous conditions, maintenance deficiencies, and graffiti as applicable.

8.3.6) Continually ensure that the conduct of the Contractor’s employees reflects favorably upon the Contractor’s and FWS organization(s). If applicable, supervisory personnel are responsible for ensuring that employees fully support and participate in the energy-conservation program within the facilities. Use lights or other energy- consuming equipment only in areas where and when work is actually being performed. Secure lights and other equipment when not in use or needed.

IX. Contractor Personnel Qualifications

9.1 Prior Federal law enforcement supervisory experience at a Director, Assistant Director, Chief, Deputy Assistant Director, Special Agent in Charge, Assistant Special Agent in Charge or Resident Agent in Charge level or equivalent with an agency

9.2 Prior Federal law enforcement supervisory experience

9.3 Law enforcement leadership training experience

9.4 Federal Law Enforcement Training experience

9.5 Prior oversight of national law enforcement programs

9.6 Prior oversight of international law enforcement programs

9.7 Prior international training experience

9.8 International travel experience

9.9 International capacity building experience

9.10 Prior law enforcement experience

9.11 Prior wildlife law enforcement experience

9.12 Prior law enforcement investigative experience

9.13 Proficient in Microsoft Office software programs i.e. PowerPoint, EXCEL, Word

9.14 Ability to manage training scheduling system (ACADIS), virtual platform (Zoom) and Learning

Management System (Canvas)

X. Deliverables/Performance Requirement

10.1 End of Course Report; due at the end of each ICCA mission

10.2 Work with Leadership Instructor for training curriculum for ICCA training

10.3 Complete a training plan for each ICCA mission

10.4 Produce lesson plans for each ICCA course

10.5 Coordinate with Adjunct Instructors and international coaches for each ICCA mission

10.6 Manage the Adjunct Instructor travel, course of instruction and translation needs for the ICCA

10.7 Coordination with the contract travel clerk for travel assignments in support of all the ICCA missions.

10.8 Produce changes to presentations 90 days in advance of training missions.

10.9 Produce, review and assure presentations are translated into host country language for each ICCA mission.

10.10 Provide post course testing and evaluations

10.11 Provide post course photos and video to be utilized by the Service and TDU to promote training accomplishments.