A04_BPA_Terms_and_Conditions_-_FMP_Kit_Rehab.docx

DEPARTMENT OF INTERIOR

BLM-AK/Alaska Fire Service 1544 Gaffney Road Ft. Wainwright, Alaska 99703

BLANKET PURCHASE AGREEMENT: TERMS AND CONDITIONS

BACKGROUND: BLM Alaska Fire Service, Fire Medic Program (FMP) provides and supports field emergency medical kits to incidents throughout Alaska. The program is located at AFS Ft. Wainwright, AK. The purpose of this BPA is to purchase various emergency and nonemergency medical equipment and supplies in support of these kits.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement. This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until July 19th 2025, Base year with two (2) Option Years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon 30 days written notice.

DESCRIPTION OF AGREEMENT: The Contractor will provide various emergency and nonemergency medical equipment, supplies for delivery to, BLM/Alaska Fire Service. The expected turnaround time for ordered items from date of order is less than 2 days during the fire season, May 1st through October 31st. Outside of fire season the expected turnaround time for supplies is 2 weeks from date of order or less. The government anticipates establishing up to four BPA’s that would be reviewed annually for up to three years total.

Medical equipment, supply & OTC acquisition:

The Fire Medic Program is looking for vendors to provide needed supplies and equipment to rehab their wildland fire emergency medical kits and equipment. These kits are normally only used during Alaska summer months, but maybe a little longer if supporting lower-48 wildland fire operations. The biggest challenge is the availability of product to be delivered to our warehouse in Fairbanks Alaska in the timeframe requested. This can be anywhere from two business days after receipt of an order, or up to two weeks after receipt of an order unless expedited needs. Attached is an example list of items, equipment and miscellaneous supplies that may be ordered at any given time. Due to our budgetary and accounting requirements it will not be unusual for a vendor to receive multiple orders over just a few days that look very much the same.

Because of the nature of supporting a variable emergency medical services workforce in the field it is imperative that BLM-AK/AFS has full and on-time delivery with a short turnaround time to fully support the critical mission of providing emergency medical services through-out Alaska. After receipt of an order, can you deliver in stock items as listed below to 1544 Gaffney Road, Fort Wainwright, Alaska 99703?

Please answer the following questions YES or NO:

1. ONE BUSINESS DAY after receipt of an order? YES NO

2. TWO BUSINESS DAYS after receipt of an order? YES NO

3. THREE BUSINESS DAYS after receipt of an order? YES NO

BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as a result of this Request for Quotation (RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized purchases made by authorized personnel under the BPA. There are no minimum estimated quantities that may be purchased by BLM-AFS throughout the duration of this agreement.

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains four (4) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. Individual purchases shall not exceed the call amount, and no call placed against this agreement shall exceed a maximum of $250,000.

Stacie Oaks, Contracting Specialist, BPA Administrator -$250,000 Mariah Schumacher, Contract Specialist – $10,000 Evan Sterling, Assistant Program Coordinator - $10,000 Jocelyn Crizer, Lead Admin Assistant, OPS - $10,000

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

BASE (YR1), 07/20/2022 – 07/19/2023

Option Period One (YR2), 07/20/2023 – 07/19/2024 Option Period Two (YR3), 07/20/2024 – 07/19/2025

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Contractor will use reasonable efforts to provide Alaska Fire Service with pricing that is competitive with pricing offered by other suppliers, in addition to any discounts offered for prompt payments. The contractor shall furnish a full parts price list, this list shall contain an effective date and an expiration date. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. All calls under this BPA will be firm fixed price orders. But the Government is obligated only to the extent of authorized purchases made under the BPA. No individual purchase shall exceed the call amount.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA, email or oral communications.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES: The Contractor will ensure that the delivery tickets are dated, properly executed and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. Invoices shall be submitted through ipp.gov on a monthly basis. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

· Name and address of the Contractor

· Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

· BPA number and BPA Call number

· Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

· Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

· Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

· Taxpayer Identification Number (TIN)

· Any other information or documentation required by the contract.

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is: https://www.ipp.gov.

CLAUSES

FAR 52.212-5 - See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

VENDOR

BY: ________________________________

TITLE: _____________________________

DATE: ______________________________

EMAIL: _____________________________

TAX ID NUMBER: ____________________

AGENCY: BLM-AK/AFS

BY: _Stacie Oaks______________________ TITLE: __Contracting Officer, BPA Administrator

DATE: ______________________________

EMAIL: __soaks@blm.gov_____________