A04_2024_Custodial_SOW_Fort_Worth_Suboffice.docx

Scope of Work Scope of Work for Janitorial Services at TEXAS COASTAL & CENTRAL PLAINS ECOLOGICAL SERVICES FIELD OFFICE, FORT WORTH SUBOFFICE

Point of Contact: Erik Orsak, 682-348-7397 or erik_orsak@fws.gov Location: U.S. Fish and Wildlife Service Texas Coastal & Central Plains Ecological Services Field Office (ESFO) Fort Worth Sub-office 3233 Curtis Drive Fort Worth, Texas 76116

Scope: This Statement of Work (SOW) defines the effort required to perform Janitorial Services at the U.S. Fish and Wildlife Service’s (USFWS) Texas Coastal & Central Plains ESFO, Fort Worth Sub-office (FWSO). The FWSO office is located in a 73ft. x 105 ft. (~7686 sq ft) commercial building comprised of office and warehouse space (see attached floor plan). The building has a variety of spaces and surface materials which must be maintained in a clean and safe manner. The office serves as workspace for a total of 15 staff members that primarily telework, so daily use is minimal (2 - 4 individuals) and visitation by the public is very low.

The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. All supplies and equipment needed for cleaning, including paper towels, toilet paper, trash bags, and hand soap for the three restrooms, will be provided by the Contractor and stored onsite (e.g., mop and broom dedicated for use at USFWS facility only). USFWS preferred supplies are bio-based and environmentally friendly.

Personnel: The Contractor shall provide a qualified work force that meets the contract requirements. The Contractor shall be able to provide the services identified in SOW for Janitorial Services.

Contractor employees shall be on site only for contractual duties and not for other business purposes. Minors, including family members of the Contractor or their employees, are not to be on the premises during contract work hours and are prohibited from performing any work under this contract.

Only employees employed by the Contractor shall be allowed to provide services under this contract. Any use of subcontractors shall be deemed a material breach of contract unless expressly authorized in writing by the Contracting Officer.

Management and Supervision: The Contractor shall maintain schedules and oversee the quality of the work conducted. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the FWS personnel.

The Contractor shall be responsible for quality control. Corrective Measures for deficiencies, whether found by the Contractor or USFWS staff, will be addressed by contractor within 48 hours of notice.

Conduct of the Work: All services shall be performed during the frequency schedules prescribed in this Scope of Work. All work shall be completed without interfering with the proper performance of Government business or work being done by other Contractors. If removed for cleaning convenience, furniture and wastebaskets will be replaced in their original locations. Work must be performed in accordance with current OSHA and Environmental statutes and regulations.

Proposed Cleaning Days: Performance of services will be conducted on a predetermined schedule during normal duty days and hours, Monday thru Friday 8:00 a.m. - 4:30 p.m. (excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings).

Period of Performance:

Award will be for a base period of one year (from award notice date) with 4 options to be exercised at the Government’s discretion. The base period of performance is from May 2024 through May 2025. The four possible option year periods of performance are as follows:

Insurance Requirement: Contractor must be bonded and insured, remaining so for the duration of the entire contract period.

Duties and Responsibilities

1. Contractor shall schedule cleaning requirements to ensure that services are done per the SOW, in the order and time frame that are most efficient and have the least impact on normal USFWS operations. The Contracting Officer Representative (COR) shall determine the schedules that meet the needs of the USFWS facility.

2. Report any areas of facility requiring repairs or graffiti abatement to the COR, so that necessary action can be taken.

3. Use all cleaning materials in strict accordance with manufacturers’ labels.

4. Clean all cleaning equipment at the end of each cleaning period and store in a designated area. Equipment and supply storage rooms shall be kept clean and orderly at all times.

5. Required Deliverables and Requirements are listed below:

TASK A – Weekly Service (conducted once per week):

· Empty trash receptacles*

· Clean & Disinfect Bathrooms – Clean all toilet fixtures & replenish toilet supplies (e.g., paper towels, soap, toilet paper). Sweep and mop floors, clean and disinfect restrooms thoroughly, including scrubbing toilets and sanitizing all hard surfaces; re-stock products as needed.

· Clean Break Room – sweep floor and clean/wipe down hard surfaces, including tables; remove debris as needed. Does not include loading/cleaning dirty dishes.

· Spot sweep floors & spot vacuum carpets.

· Sweep and/or vacuum entrance area, main cubicle area, and hallways *Collect trash and dispose of immediately in outdoor dumpster provided by USFWS. The FWSO office shall pay for trash pickup services.

TASK B – Monthly Service (conducted once monthly during one of the four routine weekly service visits):

· Monthly Service includes all items listed under Weekly cleaning per Task A above, as well as the following additional cleaning services:

· Sweep and Wet Mop all hard floors (excluding warehouse but including lab and all interior spaces)

· Vacuum all carpets and door mats throughout interior, remove carpet stains as needed

· Thoroughly dust all interior surfaces; clean surfaces as needed.

· Sweep or vacuum warehouse floor.

· Clean glass entry doors in front and rear, and interior doors in heavily used areas.

· Clean and disinfect drinking fountain.

TASK C – Annually (once per year)

· Shampoo carpets in all office areas and conference room.

· Clean interior windows and other glass surfaces.

Floor Plan – FWS ES Office on Curtis Drive image1.png