A03_-_SOLE_SOURCE_JUSTIFICATION__Auto-Trol_KONFIG__PLAD_17327_Redacted.pdf

JA‐E‐16‐285

Version – April 2016 FOR OFFICIAL USE ONLY

SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: ARAT-PO Auto-Trol KONFIG Named Licenses Subscriptions and Software Maintenance Support

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901(a)(2);

as implemented by FAR Subpart 13.501(a)(1) and FAR 6.302-1.

Amount:

Prepared by:

Center (SEC) Centralized Acquisition And License Management (CALM) Team Email: l

Contracting Officer: 5

Procuring Contracting Officer Date: 10 May 2016 Email:

Technical:

Date: 06 Jan. 2016

DSN:

SEC IEW&S-D

a il

Requirements: DSN: 8 Chief, Service Contracts Branch Date: 30 Mar. 2016

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

11 April 16 DSN: Legal Counsel:

Date: 11 May 2016 Attorney Advisor

Sole Source Justification and Approval

1. Contracting Activity: Army Contracting Command Aberdeen Proving Ground – Division E 6001 Combat Drive, Building 6001 Aberdeen Proving Ground, MD 21005

2. Description of Action: Communications Electronics Command (CECOM) Software Engineering Center (SEC) requests a new firm-fixed-price contract for the procurement of Commercial Off-the-Shelf (COTS) licenses subcriptions and maintenance support for the Army Reprogramming Analysis Team Program Office (ARAT-PO). This procurement consists of Auto-Trol KONFIG Named User License Subscriptions with a quantity of 45 each and the Annual Maintenance Support Service renewal for Auto-Trol KONFIG with a quantity of 1 lot. The NAICS Code is 541519. This procurement will comprise of a base year and four (4) one (1) year options of maintenance support service of the products listed above. The Government anticipates a 10 May 2016 award. FY2016 Operation Maintenance Army (OMA) funds are available for the base period of this procurement.

X An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

Approved an acquisition plan in accordance with DFARS 207.103(d)(i)(B) on.

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting approval.

This action is a follow-on to contract number W15P7T-13-C-E090. The previous contract limited competition under the authority, 10 U.S.C. 2304 (c) (1) and FAR 13.106-1.

Paragraph, “Actions to Increase Competition” of the previous justification, stated: Market research will continue to be conducted to determine if changes occur in the market place that would enable competition to future actions. Market Research has continued, but Enterprise Integration Services, LLC. (Triple EI is internet domain) is still the sole authorized reseller of this proprietary software and maintenance support service.

3. Description of Supplies/Services: These proprietary products required within this procurement are in direct support of the ARAT-PO Mission to support the Warfighter.

Auto-Trol KONFIG is a comprehensive web-based information, data and configuration management solution that supports the tracking, management and analysis of documents, products, and processes. Leveraging technology originally developed and proven for the U.S. Space Program, Auto-Trol KONFIG has evolved into the tightly integrated, web-architected, comprehensive solution designed to be a single, enterprise information management solution.

Auto-Trol KONFIG's core components include total configuration management, document/data management (DDM), product data management (PDM), product lifecycle management (PLM) and robust workflow integrated as a single, seamless solution.

Auto-Trol KONFIG is data format independent. Auto-Trol KONIG enables the User to manage any data type including drawings, documents, scanned images, videos and any other data desired.

Base Period: 10 May 2016 to 09 May 2017 Value:

Option Period 1: 10 May 2017 to 09 May 2018 Value:

Option Period 2: 10 May 2018 to 09 May 2019 Value: 0 Option Period 3: 10 May 2019 to 09 May 2020 Value:

Option Period 4: 10 May 2020 to 09 May 2021 Value:

Total:

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C.

1901(a)(2) as implemented by FAR Subpart 13.501(a)(1) and FAR 6.302-1 (One responsible source and no other supplies or services will satisfy agency requirements):

Unusual and compelling urgency X One Responsible Source

Industrial mobilization

Other:

5. Reason for Authority Cited:

EIS, LLC is the only vendor authorized to sell Auto-Trol KONFIG user License subscriptions and maintenance support services to US Government entities. EIS (Web domain – TripleEI) is located at 3766 Fishcreek Road, Suite 287, Stow, OH 44224. The POC for EIS (TripleEI) is Mr Eric Doubell, (330) 352-6520, doubell@tripleei.com. Auto- Trol Technology Corporation, currently located at 401 Congress Ave., Suite 2650, Austin, TX 78730, is the original software developer of this product. However in November 2010, Auto-Trol was bought by Versata/Trilogy Corporation. EIS was formed specifically to continue professional support services to Auto-Trol KONFIG customers.

Sole source letters from Auto-Trol and EIS are in the PCF folder.

On-going maintenance support service is required to receive patches, support, and cost-effective upgrades.

Without this needed licensing, maintenance and support purchase, the Auto-Trol KONFIG Named Licenses and Support will have to be removed from the ARAT-PO project baselines. For the Mission Data Set (MDS) sustainment, If a new software application product has to be rebaselined and tested the financial impact of replacing Auto-Trol KONFIG Named Licenses and Support would be substantial. The estimated cost for the initial year of implementation to reintegrate a new product is or more between mailto:doubell@tripleei.com licenses, vendor consultant fees to migrate

6. Efforts to Obtain Competition: The Software Engineering Center (SEC) Centralized Acquisition and License Management (CALM) Team conducted market research - details of which are outlined in paragraph 8. The Contracting Officer shall publish the notices required by FAR 5.201.

7. Actions to Increase Competition: Market research will continue to be conducted to determine if changes occur in the market place that would enable competition to future actions. If any information is received from the Requests for Information (RFI) Auto-Trol KONFIG maintenance, it will be forwarded to the Contracting Officer for review. Currently there is only one seller of this item. Auto-Trol was bought by Versata/Trilogy Corporation and EIS was formed specifically to continue professional services and support to Auto-Trol customers. Whenever possible, the Government will encourage the expansion of the number of authorized resellers.

8. Market Research: Market research was performed by technical experts from the SEC CALM team during the month of December of 2015. Searches were performed on the Army Computer Hardware Enterprise Software and Solutions (CHESS), National Aeronautics and Space Administration (NASA) Solutions for Enterprise Wide Procurement (SEWP), and U.S. General Services Administration (GSA) EBUY Website;

below is a list of the responses received:

Vendor Contract Estimated Price

TripleEI (Base Period Only)

Sole Source

GSA N/A N/A

SEWP N/A N/A

CHESS

N/A SoNA* 216704290

N/A

*Statement of NonAvailability

9. Interested Sources: The Government Point of Entry (GPE) notice required by FAR

5.201 will be published on the Federal Business Opportunities Page. Any proposals that are received shall be considered.

10. Other Facts:

a. Procurement History:

CONTRACT Contractor Awarded Extent Competed/Authority

W15P7T-13-C-E090 EIS, LLC 09/23/2013 Sole source, 10 U.S.C.

2304(c)(1)

b. Acquisition Data Availability: The Government only possesses the commercially available technical data customarily provided with this COTS product. Auto-Trol was bought by Versata/Trilogy Corporation and EIS was formed specifically to continue professional services and support to Auto-Trol customers. EIS LLC is the only authorized seller of this software license(s) and maintenance support service at this time. There have not been any additional resellers added.

c. Subcontracting Competition: There will be no subcontracting included in this contract award.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: 05/11/2016 Chief of Contracts, SEC IEW&S-D

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: 4/11/2016 Chief, Service Contracts Branch Operations Directorate

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis X IGCE

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

X g Date: 10 May 2016 Contracting Officer

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date: 10 May 2016 Contracting Officer

Approval

Based on the foregoing justification, I hereby approve the procurement of a firm-fixed-price contract for Procurement of Commercial off the Shelf (COTS) for Auto-Trol KONFIG Names User License Subscriptions with a quantity of 45 and the Annual Maintenance renewal for Auto-Trol KONFIG with a quantity of 1 on a sole source proprietary basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901(a)(2) as implemented by FAR Subpart 13.501(a)(1) and FAR 6.302-1, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Special Advocate for Competition

Approval

Based on the foregoing justification, I hereby approve the procurement of a firm-fixed-price contract for Procurement of Commercial off the Shelf (COTS) for Auto-Trol KONFIG Names User License Subscriptions with a quantity of 45 and the Annual Maintenance renewal for Auto-Trol KONFIG with a quantity of 1 on a sole source proprietary basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901(a)(2) as implemented by FAR Subpart 13.501(a)(1) and FAR 6.302-1, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition. If the proposed contract action is not completed within 180 days from the below date, this Justification and Approval shall be returned to the Special Competition for Advocate (SCA) for revalidation.

Additionally, if any changes to the requirements, basis for the justification, market conditions, or increases in the estimated value of the proposed action occur at any time, the Contracting Officer shall document these changes in a memorandum and obtain review/concurrence from the Competition Advocate.

Date: May 11, 2016 Special Advocate for Competition