A03 SDP Lodging PWS 083022.pdf

WILLIAM J. PERRY CENTER FOR HEMISPHERIC DEFENSE

STUDIES (WJPC)

Performance Work Statement (PWS) for Lodging Services for

2022 Strategy and Defense Policy Course

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging services for the William J. Perry Center for Hemispheric Defense Studies (WJPC). The period of performance will be from 13- 30 October 2022.

2. BACKGROUND. The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the Department of Defense and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, WJPC endeavors to foster open, frank, and informed dialogue within a community of Western Hemisphere decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to developing a common understanding of the importance of those challenges to their respective national and regional interests.

Strategy and Defense Policy course 2022: To assist WJPC in fulfilling its responsibilities, a Contractor will provide services to support approximately 50 participants in the 2022 Strategy and Defense Policy course, to be hosted in Washington, DC.

3. SCOPE. The contract requires lodging services, as outlined in the Exhibit.

4. APPROACH.

a. Contractor shall provide lodging service in accordance with the terms listed in the Exhibit below.

GENERAL REQUIREMENTS

Minimum Acceptability Standards:

1. Hotel location shall be no further than seven (7) miles from Fort McNair.

2. Hotel location shall be no further than .50 miles to a Metro station or have shuttle service to surrounding areas available on evenings and weekends.

3. Hotel location shall be within .50 miles’ walking distance to at least five (5) full-service restaurants. Distance must easily accommodate female guests regarding cultural sensitivities to being unescorted to meals.

4. Sleeping rooms shall be of similar size and type with separate workspace with a desk and chair.

5. Sleeping rooms shall have free high-speed Internet service with a minimum download speed of fifteen (15) Mbps and a minimum upload speed of ten (10) Mbps. If a password is required, it shall be given to lodgers.

Hotel staff shall correct any Internet equipment or service breakdown or degradation immediately.

6. Sleeping rooms shall have a refrigerator and microwave, and a safe for valuables.

7. A hot American buffet breakfast shall be included with room rate.

8. Hotel shall be fully compliant with the Americans with Disabilities Act (ADA).

9. Hotel shall provide shuttle service to/from the Ronald Reagan National Airport on the lodgers’ arrival and departure days.

10. Hotel shall have sufficient space in a public area for groups of up to 10 participants to meet and work on group assignments.

11. Hotel should be able to offer laundry services.

CLIN 0001 Single Rooms 676 room nights Unit Price Total Price

Quality logistical support is key to creating an atmosphere for exchange of ideas. Logistical support and program content equally contribute to the success of the program and provide a positive impression of the US.

5. PERFORMANCE MATRIX. The Government will monitor the Contractor's performance under this contract using on-site inspections and customer feedback. The contractor will be given the opportunity to correct or address any adverse findings resulting from observations and feedback. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts.

Outcome Performance Metric

Performance Standard

Contractor shall provide sufficient logistical support to create the most conducive environment to maximize the goals of this conference.

Contractor POC Responsiveness, knowledge, and availability.

Rooms Each event attendee provided his / her own room with a private bath, cleaned daily and individually climate-controlled.

Shuttle Service to/from Ronald Reagan National Airport

Timeliness, availability, accommodates guests’ departure and arrival time schedule.

Wireless Internet service

24/7 accessibility and availability of wireless service to all lodgers under this contract, with the download and upload speeds specified in this contract.

6. EXHIBIT

Lodging Requirements:

Lodging Requirements: Single Rooms. This contract shall not pay for local or international phone calls from participant’s rooms, pay per view programs, mini-bar consumption, room service, nor any alcoholic beverages.

Request that all rooms have outgoing phones and pay-per-view TV turned off and mini-bars locked. Allowance for availability of said items will be given by presenting a suitable deposit as agreed upon by the hotel. Note that proposed room rates should be the lowest possible rate, and any rate which exceeds the U.S. Government lodging per diem rates will not be considered.

WJPC will provide detailed room lists identifying rooms reserved and paid for by this contract 4 days prior to the first planned arrival. The Government will only pay for rooms defined as “Funded”. The Government has no financial liability for rooms booked as “Unfunded”. Hotel is nevertheless required to confirm availability of rooms on dates identified below and requested to hold rooms for “Unfunded” guests at group rate until 1 week prior to planned arrival of individual unfunded guests. Self-paying/Unfunded participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with unfunded seminar attendees five days prior to their planned arrival, hotel is under no obligation to hold the room unless WJPC accepts financial responsibility in writing for those unfunded reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to 6:00 P.M.

on the date of scheduled occupancy, the Government will be charged a for that day, and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Nights of: 13 Oct 14 Oct 15 Oct 16 Oct 17 Oct 18 Oct 19 Oct

Funded 4 4 8 50 50 50 50

Unfunded 0 0 2 5 5 5 5 Nights of: 20 Oct 21 Oct 22 Oct 23 Oct 24 Oct 25 Oct 26 Oct Funded 50 50 50 50 50 50 50 Unfunded 5 5 5 5 5 5 5 Nights of: 27 Oct 28 Oct 29 Oct 30 Oct

Funded 50 50 8 2

Unfunded 5 5 2 2

8. PERIOD OF PERFORMANCE: The period of performance will be from be from 13 -30 October 2022.

9. SECURITY: The security classification of work to be performed under the contract is unclassified.

10. POINTS OF CONTACT. The COR is Ms. Maria Fernanda Martinez, Chief of Operations and Students Affairs, WJPC, at maria.martinez@ndu.edu 202-685-4665. All communication will occur between the contractor and the COR. Any requirements from WJPC must be addressed to the WHS/AD Contracting Office POCs.

WHS/AD Contracting Office POCs:

Ms. Peggie Lowery, Contract Specialist peggie.l.lowery2.civ@mail.mil

Mr. Courtney Applewhite, Contracting Officer courtney.s.applewhite.civ@mail.mil.

11. INVOICING PROCEDURES. Contractor must submit all invoices in the Wide Area Workflow (WAWF) system.