A01_SOW-PMM140.2-23-12017A-A M519 HMGSS Revised.pdf

SOW-PMM140.2-23-12017A-A 18 Feb 2022

Statement of Work for the

Remanufacture of the

Heavy Machine Gun Sight System

(HMGSS) M519

TAMCN E00187M

NSN 1010-01-591-2226/ID# 12017A

i

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1.0 SCOPE 1

1.1 Background 1

2.0 APPLICABLE DOCUMENTS 1

2.1 Military Standards 1

2.2 Other Government Documents and Publications 1

2.3 Industry/Quality Standards 2

3.0 REQUIREMENTS 2

3.1 General Tasks 2

3.2 Detailed Tasks 2

3.3 Configuration Control 3

3.4 Government Furnished Property (GFP) 3

3.5 Contractor Furnished Materiel (CFM) 3

3.6 Quality Assurance Provisions 3

3.7 Acceptance 3

3.8 Rejection 3

3.9 Item Unique Identification (IUID) Requirements 3

3.10 Beyond Economical Repair (BER) 6

4.0 REPORTS 7

1.0 SCOPE. This Statement of Work (SOW) establishes and sets forth task, and identifies the work efforts that shall be performed by the Contractor (for purposes of this SOW, Contractor is defined as the commercial entity performing the remanufacture). The Heavy Machine Gun

Sight System (HMGSS) M519, hereafter will be referred to as the “HMGSS”. These guidelines represent requirements by which the (HMGSS), NSN 1010-01-591-2226 ID# 12017A, shall be restored to Condition Code “A”. In accordance with (IAW) Defense Logistics Agency (DLA), Customer Assistance Handbook Condition Code “A” is defined as “serviceable and issuable without qualification, new, used, remanufacture, or reconditioned materiel which is serviceable and issuable to all customers without limitation or restrictions, including materiel with more than six months shelf-life remaining.”

1.1 Background. Remanufacture IAW FAR 11.001 is defined as factory rebuild to original specifications. This is accomplished through a maintenance technique or complete disassembly of the item, inspection of all parts or components, repairs or replacement of worn or unserviceable elements using original manufacturing tolerances and/or specifications and subsequent reassembly of the items.”

2.0 APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified. In the event of a conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall be the superseding requirement. The following Government Documents, Military Standards, and DoD regulations are available via the internet.

2.1 Military Standard.

MIL-STD-129_ DoD Standard Practice: Military Marking for

Shipment and Storage

MIL-STD-130_ DoD Standard Practice: Identification Marking of

U.S. Military Property

MIL-STD-2073_ DoD Standard Practice for Military Packaging

2.2 Other Government Documents and Publications. The most current issues of the below cited documents shall be used.

TM 12017A-OI Operator and Maintenance Manual for Heavy

Machine Gun Sight System (HMGSS), M519

DLM 4000.25-V2 Military Standard Requisitioning and Issue

Procedures (MILSTRIP)

DFARS 252.211-7003 Item Unique Identification and Valuation

DFARS 252.211-7007 Reporting of Government-Furnished Property

DFARS 252.211-7008 Use of Government-Assigned Serial Numbers

Item Unique Identification (IUID) System Software User’s Manual (SUM) v5.11.1, March, 2018 OSD IUID Registry User’s Manual) or latest version

Military Handbooks (For Guidance) MIL-HDBK-61 Configuration Management Guidance

2.3 Industry/Quality Standards.

ISO Q9001:2015 Quality Management Systems-Requirements

Industry Standards (For Guidance)

ANSI/EIA-649 Configuration Management Standards

Copies of Military Specifications and Standards are available from the DoD Single Stock Point, Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, commercial telephone number (215) 697-6396, DSN 442-6396, or on the internet at https://assist.dla.mil. Copies of other government documents and publications required by Performing Activities in connection with specific SOW requirements shall be obtained from the Commanding General (P821A), Marine Corps Logistics Command (MARCORLOGCOM), 814 Radford Blvd., STE 20250, Whse 1121, Albany, Georgia 31704- 0250, commercial telephone number (229) 639-5412 or DSN 567-5412. Copies of engineering drawings, if applicable, shall be obtained from the Marine Corps Engineering Data Repository.

An application for access to Joint Engineering Data Management Information and Control System (JEDMICS) is located on the following website: https://jedmicsweb.logcom.usmc.mil, click: New User Access Request.

3.0 REQUIREMENTS.

3.1 General Tasks. In fulfilling the specified requirements, the Contractor shall: Provide materials, labor, equipment, facilities and missing/repair parts, necessary to inspect, diagnose, restore, and test the HMGSS in accordance with this SOW. Remanufacture shall be IAW the current editions of TM 12017A-OI and this SOW. Upon completion of remanufacture, the subject item shall be Condition Code “A.”

3.2 Detailed Tasks. The following tasks describe a summary of the responsibilities and duties of the Contractor:

3.2.1 Hardware. The Contractor will replace broken, unserviceable and/or missing hardware including nuts, bolts, screws, washers, turn lock fasteners, mandatory replacement, and one-time use items. “Unserviceable” includes any of the above that failed to fit or function properly.

3.2.2 Inspection, Testing, and Acceptance. Inspection, testing, and acceptance of the HMGSS shall be conducted IAW TM 12017A-OI and this SOW. The Contractor shall remanufacture, recondition, all broken devices and return to serviceable condition.

3.2.2.1 The Contractor shall be responsible for conducting required tests and shall ensure all necessary personnel are notified prior to final acceptance. A representative from Marine Corps Systems Command (MARCORSYSCOM) Program Manager (PM) Infantry Weapons

(IW), (PMM-140.2), Albany, Georgia representative may observe acceptance tests. The Contractor shall give MARCORSYSCOM PM IW, (PMM-140.2), Albany, Georgia a minimum of two weeks’ notice prior to commencement of acceptance testing.

3.2.2.2 The Contractor shall be responsible for correcting any deficiencies identified during inspection/testing. MARCORSYSCOM PM IW, (PMM-140.2), Albany, Georgia representative may require the Contractor to repeat tests or portions thereof, if the original tests fail to demonstrate compliance with this SOW.

3.3 Configuration Control. The Contractor shall apply configuration control procedures to established configuration items. The Contractor shall not implement configuration changes to an item’s documented performance or design characteristics without prior written Government authorization. If deemed necessary to temporarily depart from the authorized configuration, the Contractor shall prepare and submit a Request for Deviation (RFD). MIL-HDBK-61 and ANSI/EIA-649 provide guidance for preparing RFDs.

3.4 Government Furnished Property (GFP). For the purpose of this SOW, GFP refers to the government assets being worked under the scope of this SOW at the Contractor’s facility (ies).

No additional GFP (i.e. test equipment, tools) is available to support this effort.

3.5 Contractor Furnished Materiel (CFM). The Contractor may requisition materiel as required in the performance of the SOW through the DoD Supply System. DLM 4000.25-V2 (MILSTRIP), Chapter 11, provides guidance to Contractor’s on the requisitioning process. The Contractor’s decision to utilize CFM procured from the DoD Supply System shall be based upon cost effectiveness, availability of materiel, and the required completion/delivery date.

3.6 Quality Assurance Provisions. The Contractor shall provide and maintain a Quality Assurance System (QAS) that, at a minimum, adheres to the requirements of ISO Q9001:2015, Quality Management Systems-Requirements. The contractor shall be responsible for performance of all quality requirements for the items delivered under this contract. The quality system shall include provisions conforming to all production requirements including design, fabrication, processing, assembly, inspection testing, maintenance, and preparation for delivery and shipping.

3.7 Acceptance. The performance of the Contractor and the quality of work delivered, including all equipment furnished and documentation written or compiled shall be subject to in- process review and inspection during performance. MARCORSYSCOM, PM IW, (PMM140.2), shall be permitted to observe the inspection upon request. Final inspection and acceptance testing of end items shall be conducted at the Contractor’s facility.

3.8 Rejection. Failure to comply with the subject SOW shall be reason for rejection by MARCORSYSCOM, PM IW, PMM-140.2. The Contractor shall, at no additional cost, correct the deficiencies and will repeat the verification until compliance with acceptance test procedures is demonstrated.

3.9 Item Unique Identification (IUID) Requirements.

3.9.1 IUID Marking – General. The Contractor shall adhere to IUID marking requirements as defined in the latest version of MIL-STD-130_, DFARS 252.211-7003, DFARS 252.211-7008, TM 12017A-OI and this SOW.

3.9.2 IUID Marking – Specific.

3.9.2.1 Initial IUID Inspections. The Contractor shall verify the presence of an IUID mark, and validate the IUID matrix and Unique Item Identifier (UII) against MIL-STD- 130_, and item Pedigree information in the Marine Corps Temporary Data Storage (TDS) or OSD IUID Registry. If the IUID mark is non-compliant the Contractor will mask the original marking with an adhesive backed data plate (ABDP). The ABDP will be marked with a compliant IUID mark.

3.9.2.1.1 IUID Marking. Items fall into one of the following categories:

Marked/Legible/Compliant, Marked/Missing-Lost, and Unmarked.

3.9.2.1.2 IUID Marking – Marked/Legible/Compliant. When an item is received with a legible and compliant UII mark, the Contractor shall preserve the UII mark throughout the maintenance process. Should the maintenance process require removal of the UII mark, or if the UII mark is damage during the maintenance process, the original UII mark shall be replicated and reapplied IAW the permanency and legibility requirements of MIL- STD-130_.

3.9.2.1.3 IUID Marking – Marked/Illegible/Non-Compliant. When an item is received with an illegible UII mark, the Contractor shall check the Marine Corps (TDS) or the

OSD IUID Registry to ascertain the identity of the previous IUID mark. The previous mark shall be replicated and reapplied in accordance with permanency and legibility requirements of

MIL-STD-130_. When an item is received with a Non-Compliant mark, the item will be marked in accordance with MIL-STD-130_.

3.9.2.1.4 IUID Marking – Marked/Missing-Lost. When an item is received and there are visible signs that the IUID label was previous applied, the Contractor shall check the Marine Corps TDS or the OSD IUID Registry to ascertain the identity of the previous IUID mark. The previous mark shall be replicated and reapplied IAW permanency and legibility requirements of MIL-STD-130_.

3.9.2.1.5 IUID Marking – Unmarked. When an item is received and there are no indications that a UII was previously assigned, the Contractor shall check the Marine Corps

TDS or the OSD IUID Registry to confirm and ensure that the item does not exist. If the item is found in the Marine Corps TDS or OSD Registry, the previous mark shall be replicated and reapplied during the maintenance process IAW permanency and legibility requirements of MIL-

STD-130_. If the item is not in the Marine Corps TDS or OSD Registry, mark IAW MIL-STD-

130_, TM 12017A-OI and this SOW.

3.9.2.2 IUID Recording. IUID marking of modifications and remanufacture items shall be recorded IAW DFARS 252.211-7007 (for GFP), MIL-STD-129_, and MIL-STD- 130_.

3.9.2.3 OSD IUID Registry. Items with new IUID, items with part number rollovers, and changes in configuration of IUID items (parent/child relationship) shall be submitted to the IUID Registry for new registration or life cycle update. For Commercial Remanufacture Facilities, after placing marking on the items or receiving marked items from suppliers of goods, the Contractor shall prepare a Reparable Receiving Report (RRR). The RRR and the IUID/Valuation Information on the RRR shall be submitted to the IUID Registry via Invoicing, Receipt, Acceptance and Property Transfer, (iRAPT), or other electronic means. Data submission guidance can be found at the Defense Procurement and Acquisition Policy Web site:

http://dodprocurementtoolbox.com/page/overview/data-submission.

http://dodprocurementtoolbox.com/page/overview/data-submission

3.9.2.4 Change of Item Owner for Disposal. For any IUID marked item that is disposed of during maintenance activity because the item is considered unserviceable (Condition Code H) and the item leaves Marine Corps inventory by transfer to DLA or other agency for disposal, the

Contractor shall update the OSD IUID Registry with the new Item Owner according to the IUID

Registry definitions of the DoD, federal, or other entities in the IUID Registry Software User’s

Manual, Appendix B-Data Field Explanations available at World Wide Web site:

https://wawf.eb.mil/iuid/documentation/IUID_Website_SUM.pdf and at https://mcscviper.usmc.mil/sites/kc/ALPSKC/IUID/Shared%20Documents/Forms/AllItems.aspx

IAW Defense Logistics Agency (DLA), Customer Assistance Handbook Condition Code H is defined as material which has been determined to be unserviceable and does not meet repair criteria. The Contractor shall also provide Marine Corps TDS with lists of UIIs and new Item

Owner by uploading to the following sites:

https://mcscviper.usmc.mil/sites/kc/ALPSKC/IUID/AC%20ALPS%20IUID%20Data%20%20Le gacy%20Marking/Forms/AllItems.aspx or at https://mcscviper.usmc.mil/SITES/MCSCIUID/TDSDATASUBMISSIONS/. Third Party TDS

Change of Owner Template is available at the above websites.

3.9.2.5 Life Cycle Update for Marine Corps Disposal. For any IUID marked item that must be disposed of during maintenance activity because the item is considered unserviceable (Condition

Code H), and the physical disposal takes place at the Contractor such that the item leaves the government inventory as an item without transfer to DLA or other entity, the Contractor shall update the

OSD IUID Registry with the appropriate Life Cycle Event. The list of 22 possible Life Cycle Events and their description may be found in the IUID Registry Software User’s Manual, Appendix B - Data Field

Explanations, Life Cycle Events Page (approximately pg. 137) available at World Wide Web site: :

https://wawf.eb.mil/iuid/documentation/IUID_Website_SUM.pdf and at https://mcscviper.usmc.mil/sites/kc/ALPSKC/IUID/Shared%20Documents/Forms/AllItems.aspx.

The eight expected depot-level disposal events are: abandoned, consumed, destroyed by accident, donated, exchanged-warranty, lost, scrapped, or stolen.

The Contractor shall also provide Marine Corps TDS with lists of UIIs and disposition status by uploading to the following sites:

https://mcscviper.usmc.mil/sites/kc/ALPSKC/IUID/AC%20ALPS%20IUID%20Data%20%20Legacy

%20Marking/Forms/AllItems.aspx or at https://mcscviper.usmc.mil/SITES/MCSCIUID/TDSDATASUBMISSIONS/. Third Party TDS

Disposal Template is available at the above websites.

3.9.2.6 IUID Verification and Validation. The Contractor shall verify the mark and UII application/reapplication per DFARS 252.211-7003, DFARS 252.211-7008, MIL- STD-130_ or

Engineering Data Sheets. Final inspection and acceptance testing shall validate that the IUID mark is present, scannable, the UII validated in the Marine Corps TDS, or the UII validated in IUID Registry.

3.10 Beyond Economical Repair (BER). Items determined to be Beyond Economical Repair (BER) by the Contractor shall be disposed of within 90 days of determination. For the purpose of this SOW, BER is defined as “an item that’s remanufactured is expected to exceed 65% of the new acquisition cost of that item.” Upon determination of BER by the Contractor, a joint inspection with the Contractor and a

Defense Contract Management Agency (DCMA) official shall occur within 48 hours. Cost for remanufacture cannot exceed 65% of Standard Unit Price. If cost to remanufacture exceeds 65%, the asset is considered to be out of scope. If asset is determined to be "out of scope" or "beyond economical repair", provide documented evidence to support findings to Maintenance Services Branch mailbox.

SMBLOGCOMMMCMSB@usmc.mil, and to the point(s) of contact designated in the contract from the Maintenance Management Center (MMC). Evidence being pictures, cost analysis and LTI. MMC will provide information to the Program Office for concurrence and a decision as to whether or not they want the asset remanufacture or sent to Defense Reutilization and Marketing Office (DRMO).

3.10.1 Commercial/DMISA. The Contractor shall provide the Requiring Activity with the new acquisition cost of each principle end item covered under this SOW as a basis for the Requiring Activity to determine the 65% BER cost threshold.

3.10.1.1 An item that is determined to be BER warrants a joint inspection by the

Contractor and Defense Contract Management Agency (DCMA) Quality Assurance

Representative (QAR). This shall occur during the next regularly scheduled joint inspection activity/selloff.

3.10.1.2 Upon determination that the estimated cost of remanufacture exceeds the threshold, the Contractor shall report all BER candidates by serial number utilizing the Monthly

Depot Maintenance Report cycle IAW Contracts Data Requirements List (CDRL) DD Form

1423-1.

3.10.2 Organic. The Contractor identifies equipment out of scope/beyond economical repair based on the SOW as it is received for remanufacture or being processed in the induction cycle.

Documentation of discrepancy shall include a Limited Technical Inspection (LTI) and Rough

Order of Magnitude (ROM). This shall be provided to the Weapons Systems Management

Center/Weapon Systems Support Managers (WSMC/WSSM) who coordinates objectives for proper disposition of the equipment. MARCORSYSCOM Logistics Management

Specialist/Equipment Specialist (LMS/ES) validates the discrepancy and recommends action to the MARCORSYSCOM Program Manager who determines final disposition. Results are reported through WSMC/WSSM who submits actions to WSMC/Enterprise Asset Planning Division

(EAPD) PLANNING AND EXECUTION to initiate a change request due to workload requirements and or prepares new funding requirements within Material Capability Decision

Support System (MCDSS). WSMC/WSSM communicates to the Contractor and Distribution

Management Center/Storage Operations Department (DMC/SOD) for physical disposition of equipment. WSMC/Maintenance Management Center (MMC) monitors Master Schedule Support

Tool (MSST) for required actions related to schedule changes and validates the Rough Order of

Magnitude (ROM) for new cost estimates. The equipment is finally placed into one of two disposition categories:

1. Return to Remanufacture mailto:SMBLOGCOMMMCMSB@usmc.mil

2. Washout to condemn (the equipment can’t be remanufactured)

4.0 Reports. (See Attached E0018 CDRLs)