A.02 SOW DPEZ 212203 Maintain Power Quality Study.docx

Maintain Power Quality Study

#DPEZ212203

Scope of Work

21 January 2021

PROJECT LOCATION

217 Dell Range Blvd Cheyenne, WY 82009-4799

GENERAL SCOPE OF WORK

Project Objective:

The work covered by this specification consists of furnishing all labor, equipment and material and performing all work to: Provide power quality monitoring at the automatic transfer switch (ATS) for Buildings 16, 33, and 36 located on the Wyoming Air National Guard Base at the Cheyenne Regional Airport, Cheyenne, WY. Identify power quality deficiencies to include but not limited to voltage, amperage, frequency power factor, sub cycle disturbances, power interruptions, high-voltage transients, voltage sags or surges, harmonic distortion and other power quality problems that can disrupt our facility operation and can damage equipment, specifically the building’s boiler control boards. Several boiler control boards have failed during power outage situations.

Project Bid Line Items:

CLIN 0001 – Monitor ATS at Building 16, 33, and 36 during a transfer to and from emergency power with continuous monitoring for a 30 day period following the transfers. Submit a full and final report of the findings along with any and all recommended repairs.

Location:

The site for the project is Building 16, 33, and 36 on the WYANG Base.

153d Airlift Wing 217 Dell Range Blvd Cheyenne, WY 82009

Project Funding:

1. 100% Federally Funded, however, the Service Contract Act Wage Determination applies.

Project Time Management:

1. Based on the Scope of Work, generate a critical path project timeline schedule or Gantt chart to be followed from project initial work to project completion.

2. Identify and inform the Owner of any substantial changes in the project timeline (eg, weather, materials, etc.). Include any potential ways to avoid delaying the completion date.

PROJECT DETAILS

Project Description:

Provide power quality monitoring at the automatic transfer switch (ATS) for Buildings 16, 33, and 36 located on the Wyoming Air National Guard Base at the Cheyenne Regional Airport, Cheyenne, WY. Identify power quality deficiencies to include but not limited to voltage, amperage, frequency power factor, sub cycle disturbances, power interruptions, high-voltage transients, voltage sags or surges, harmonic distortion and other power quality problems that can disrupt our facility operation and can damage equipment, specifically boiler control boards. Key components for this project include, but are not limited to:

1. Perform a site investigation to identify the work zone and any safety clear zones that need to put in place in order to provide a safe environment for all tenants of the base.

2. Monitor incoming and used power for 30 consecutive days. The contractor shall provide all equipment and recording devices to accurate record and document results. During the site investigation the contractor will propose the location for the connection and or identify any other requirements. The government will approve or disapprove connection locations and or collection methods prior to project start-up.

3. The contractor will test a transfer from normal power to Generator power and transferring back to normal. This test shall monitor potential impedance or backfeeding caused by motors, pumps, and other equipment.

4. The contractor will interview facility personnel to help identify the root cause of the power quality problem

5. The contractor will recommend a cost-effective solutions to provide clean, consistent power to the facility during normal operation and generator power. Also provide recommendations for protecting electronics during power transfer periods, specifically boiler control boards. Include cost estimates for these recommendations.

6. The contractor will provide a written report describing the work performed, issues found, recommendations for improvements, and a cost estimate for recommended improvements. The contractor is encouraged to provide alternative options, if possible, to remediate any issues. The report shall be signed and sealed by a licensed Professional Engineer (Electrical).

Existing Facility Condition:

All buildings are of modern construction and easily accessible. The Contractor shall perform a site visit during the pre-bid meeting in order to identify any unknown site conditions.

Project Budget:

The project must not exceed the contracted budget. Expenses beyond the given budget will not be paid out unless the additional expense is expressly authorized by the Contracting Officer (KO) through the contract amendment procedure agreed to in the project contract. Payouts will be authorized once the Owner receives an invoice detailing authorized work performed. The authorized work performed must satisfy the given requirements in this SOW document. Payouts will be authorized in reference to the percentage of authorized work performed to the percentage of budget paid out.

Project Considerations Cutting and Patching:

1. Cutting and patching includes cutting into existing structures to provide for the performance of the work and subsequent fitting and patching as required to restore surfaces disturbed, damaged or otherwise altered to their original or specified condition.

2. Visual Requirements: Do not cut and patch work in a manner that would result in substantial visual evidence of cut and patch work. Remove and replace work judged by the Contracting Officer to be cut and patched in a visually unsatisfactory manner.

3. If possible, retain the original installer or fabricator, or another recognized experienced and specialized firm to cut and patch. Work with the original installer to ensure all existing warranties are kept valid.

4. Use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal-or-better performance characteristics.

5. Restore surfaces of patched areas to match adjacent finishes. Where necessary, extend finish restoration into retained adjoining work in a manner, which will eliminate of patching and refinishing.

Other:

1. Contractor shall thoroughly check all work to ensure it meets the objective of a complete and usable system.

2. No warranty is required for this service contract.

3. Surface mounting of electrical conduit and components are not permitted unless specifically noted in the drawings, or by express written permission by the KO.

4. Use of flexible conduit it limited to vibration isolation and short (less than 3 foot) “whips” to facilitate installation and maintenance. Other uses may be approved on a case-by-case basis.

5. Contractor shall adhere to all applicable local, state, and federal laws, codes, and regulations including the current edition of the following:

a. Wyoming Public Works Standards

b. Wyoming Dept. of Environmental Quality regulations

c. International Building and Electrical Code

d. In compliance with any other federal, state, and/or authority having jurisdiction codes and ordinances, DoD and National Guard Bureau regulations, and all industry standards.

6. The Contractor will solely bear all fines and or penalties imposed by any regulatory agency that result from the Contractor’s failure to comply with applicable laws, regulations, and standards.

7. Contractor shall keep the construction site clear of trash and maintain a well-organized site appearance.

8. Perform any other miscellaneous work related to the project not covered under separate line items.

9. Contractor must “Call before you dig” to determine location of any possible gas, water, electrical lines, or other potential hazards.

10. Contractor must include pricing for any needed third party locating services in their bid. The Contractor is responsible for locating all utilities on the project site.

11. Contractor is to minimize damage to the land, soil, roads, water, wildlife, and structures. Any damage to the site in excess of normal construction operations must be repaired at the Contractor’s expense in a timely manner at no expense to the Owner.

12. Contractor will plan for all digging activities to include digging through 12 inches of concrete before reaching soil. Most of the base is covered in 12 inches of concrete, although some locations have soil on top of abandoned concrete. The Contractor will include in the bid any necessary costs for digging, drilling, cutting, or other construction activities necessary to accomplish the Project through 12 inches of ground level concrete.

PROJECT DELIVERABLES AND SUBMITTALS

Approvals and Changes:

1. Submit all proposed change order documents to the Contracting Officer (KO) and Contracting Officer Representative (COR) for approval prior to procurement of equipment and commencement of the change.

2. No deviation from approved plans, specifications and general notes will be permitted without approval. Requests are to be submitted to the KO and COR on a substitution request form (available from the COR).

Bid Submittals (to be submitted WITH the bid documents):

1. Power quality monitoring equipment make and model to be used during the study.

2. Written statement describing Contractor’s qualifications for measuring and interpreting power quality.

1. Submittals required before the Notice to Proceed is issued

a. The Government shall have up to 10 working days to review/approve initial submittals. The contractor shall not proceed without approved submittals.

b. These items shall be submitted no later than the Preconstruction Meeting

i. AF 3064 (or similar) – Project Schedule

ii. AF 3065 (or similar) – Schedule of Values

c. These items shall be submitted at least 7 working days prior to onsite work.

i. Safety Plan. This is to include information on the location of the power quality monitoring equipment.

ii. Quality Control Plan

2. If the project requires any facility utility outages, the contractor shall provide a written request at least 72 hours before planned outage period and receive approval from 153 CES customer service before disconnection.

3. For Each Hazardous Material

a. Manufacturer MSDS

b. # of components in material if it is a kit

c. Container type

d. Unit (oz, gal, lb, qt, ea, etc.)

e. Package (can, drum, bottle, cylinder, etc.)

f. Part Number of MSDS if multiple part numbers on MSDS.

4. At the conclusion of the power quality study, submit a written report of all the information requested in this SOW. This information includes:

a. Study results

b. Recommendations to correct discovered issues

c. Cost estimates for recommendations.

Administrative:

1. Hold a pre-construction meeting at the project site, in person, at least 14 days before the project start date. The purpose of this meeting is to review all project work items the project schedule.

2. The Contractor shall be responsible for maintaining any necessary licenses, bonding and permits, to include any manifest requirements and for complying with any federal, Department of Transportation (DOT), state, and municipal laws, codes, and regulations applicable to the performance of work. Contractor shall provide proof of such applicable licenses and permits prior to performing any work.

3. Provide copies, when requested, of any documentation related to this project. This includes but is not limited to:

a. Prime Contractor and/or Sub Contractor contact information

b. License and/or permitting documents

c. Design drawings, either final or draft

d. Inspection or testing results

e. Other information related to this project

MATERIAL AND EQUIPTMENT ACCOUNTABILITY

Storage

1. The Contractor is ultimately responsible for the storage and safe keeping of all materials related to the project. The WYANG may, at the discretion of the KO, authorize storage of project materials in government facilities. However even if materials are stored in government facilities, WYANG does not assume any responsibility of safe keeping or securing any materials used on the project. Any costs associated with storing project materials must be included in the bid. For this project it is expected that some Contractor equipment will remain at the project site, in order to measure the power quality. The location of this equipment is to be approved by the KO.

2. Notify the government Project Manager prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and will be turned away.

Equipment

1. The Contractor will supply all necessary equipment and tools to complete the project. Any costs for procuring equipment and tools must be included in the bid.

2. The Contractor will not utilize any government equipment or tools.

Material Disposal

1. The Contractor is responsible for the collection and disposal of all debris, demolition, rubble, residue and waste material generated in the performance of work under this contract. All such materials shall be disposed of at an off base landfill designed to receive the type of material and waste generated or recycling facility by the Contractor. The Contractor is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior written approval of the Contracting Officer. At the BCE's discretion some project items may be retained for use by the government. The Contractor is responsible for all permits, paperwork for the Environmental Protection Agency (State or Federal) and any other agency requiring submission for any items disposed of or generated in the performance of work under this contract.

2. Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The Contractor is responsible for all such materials that are residue from Contractor furnished supplies and materials which were brought to the job site by the Contractor, and for any such materials identified herein or by the drawings.

DESIGN STANDARDS, CODES, AND CRITERIA

1. The Contractor shall abide by the General Condition which is a part of this Scope of Work and the templates can be provided by the COR.

2. The Contractor shall also follow all current national and state codes, regulations and specifications involving civil, architectural, interior design, structural, mechanical, electrical, and environmental disciplines which are applicable to the engineering design and construction industry, including the following list. The list is not intended to be a complete list. All work shall be designed and constructed to meet all state and federal codes, standards and laws. Reference other sections of this RFP and the CSI specifications referenced for use for other standards and references not listed below.

3. Where there is a conflict between the RFP and building codes, the most stringent shall apply. When codes are in conflict, the most stringent shall apply.

4. Safety and Health Standards. The Contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act (OSHA). Contractor shall provide proof of such applicable licenses and permits upon request of the WYANG.

5. Use of the most current versions of the International Building Code (IBC), and the Architectural Barriers Act (ABA) is mandatory. In case of conflict between code requirements, the most stringent criteria shall apply.

MIL-STD-2202 - Energy Monitoring and Control Systems, Factory Tests ANG ETL 01-1-1 - Air National Guard Design Policy March 2004, Section 10 and 16 ANG ETL 32-1018 - Project Execution Process – Electronic Data Deliverables ASHRAE Handbooks – Latest Edition ASHRAE Standard 90.1-2004 – Energy Standard Energy Policy Act 2005 SMACNA Guidelines – Sheet Metal and Air-conditioning Contractors' National Association

ACCESS AND SECURITY POLICY AND PROCEDURES

Work Hours Work hours shall be Monday thru Friday 0700-1630 hours, with the exception of Federal holidays and Phoenix Fridays. Phoenix Fridays are every other Friday. A list can be provided to the successful awardee upon request. Contractor must have prior approval in writing to work outside these guidelines.

Base Access

1. Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto Base property.

2. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

3. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

4. All commercial, contractor, and sub-contractors vehicles are subject to random inspections each time they enter the base.

5. If badges will be issued, they will be issued by the 153d Security Forces Squadron (SFS) to the contractor through the 153 CES COR. Badges shall be issued, tracked, and collected in accordance with instructions from Security Forces.

6. All personnel working on this project shall request and be eligible to be placed on an Entry Access List (EAL). It is the contractor’s responsibility to ensure all planned personnel have appropriate permission.

7. The COR will coordinate escorts if access to secured areas is required. The Contractor shall provide written notice to the KO and COR at least five (5) working days prior to working in secured areas. The notice shall include the working hours, location(s) of work, and number of workers. Additional information may be required by the Installation Commander before access is granted.

Escorts:

1. A security briefing will be conducted prior to the start of the project.

2. All Contractor personnel shall have a minimum of one (1) Form of Photo Identification with them at all times.

POINT OF CONTACT

All questions shall be submitted by E-mail. Questions will be answered no later than 10 days following receipt. Unless otherwise stated, all questions will be routed through the Contracting Officer and the Contracting Officer Representative.

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