A.02 SOW-Boxed Meals.pdf

South Dakota Air National Guard 114th Fighter Wing

STATEMENT OF WORK

Boxed Meals

Jan 2021-Sep 2021

1.0 BACKGROUND.

The South Dakota Air National Guard is requesting boxed meals, four days per month, for each scheduled Unit Training Assembly (UTA) weekend. Total approximate deliveries Jan 2021 to Sept 2021 is thirty-six.

2.0 SCHEDULED UTA WEEKENDS (subject to change)

JAN FEB MAR APR MAY JUN JUL AUG SEP

9-10 6-7 6-7 10-11 1-2 5-6 10-11 7-8 11-12 23-24 20-21 20-21 24-25 15-16 19-20 24-25 21-22 25-26

3.0 SCOPE.

The Contractor shall provide all subsistence, supplies, equipment, labor, and supervision necessary to prepare and deliver meals to the South Dakota Air National Guard, located at Joe Foss Field, 1201 W.

Algonquin St., Building 60 Dining Hall, Sioux Falls, SD. One meal delivery is required each day of scheduled UTA.

4.0 APPLICABLE DOCUMENTS:

FDA Food Code 2013 (http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm374275.htm) AFI 48-116, Food Safety Program (http://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-116/afi48-116.pdf) AFMAN 48-147, Tri-Service Food Code, Available upon request.

(https://armypubs.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8518001210f)

5.0 SUMMARY OF REQUIREMENTS.

5.1 The boxed meals will feed personnel attending UTAs at Joe Foss Field from Jan 2021 to Sept 2021.

5.2 Government furnished support:

5.2.1 Refrigeration equipment will be available.

5.3 Workload Estimates:

5.3.1 See Appendix A for estimated quantities for each UTA day. The exact numbers for each meal option will be provided to the Contractor no later than two weeks prior to the date of delivery. The Government reserves the right to cancel any and or all meals prior to this time at no cost to the Government.

6.0 FOOD SPECIFICATIONS AND DELIVERY REQUIREMENTS.

6.1 The boxed meals shall be delivered in individually boxed containers by 9:00 am each UTA day to the rear entrance of the Building 60 Dining Facility. Three different boxed meal options will be delivered daily (CLIN 0001, 0002 & 0003). Meals will be clearly marked with the name of the meal option and date and time produced. See paragraphs 6.4.1 through 6.6.6 below for specifications on the contents of each boxed meal option. A complete inventory of delivered box meals will be completed at the time of delivery and will be agreed upon by both the contractor employee and the Government POC or designee.

6.2 The boxed meals must be approved by installation public health in accordance with AFI 48-116. Boxed meals must maintain freshness and comply with sanitation and food handling standards of the Food Code and State and Local laws/regulations, resulting in satisfactory or better health inspection ratings. All items in the boxed meals shall meet commercially acceptable standards of freshness and quality.

6.3 The contractor shall provide three different menu options for each sandwich, wrap, and salad meal. See Appendix B for menu specifications for each CLIN. The menu option for each CLIN must vary each month.

The same menu options may be offered for both UTAs during the same month. The Contractor shall provide a proposed menu for each month with their initial quote. The menu provided with your quote should include a description of all items in the container.

6.4 Contents of Sandwich Meal Option (CLIN 0001):

6.4.1 Sandwich composed of varying meats, cheeses, vegetable garnishes and breads (i.e. Pastrami & Swiss on Rye with leaf lettuce), and

6.4.2 Side salad (i.e. potato, macaroni, coleslaw, lettuce with dressing, etc.), and

6.4.3 Beverage (bottled water, minimum 12oz), and

6.4.4 Piece of fresh fruit (apple, banana or orange), and

6.4.5 Desert item (i.e. individually wrapped cookie, brownie, bar, etc.), and

6.4.6 Condiments appropriate for entrée (i.e. mayonnaise, mustard, ketchup, salt and pepper, etc.), and

6.4.7 Prepackaged utensils (knife, fork and spoon) with napkin.

6.5 Contents of Wrap Meal Option (CLIN 0002):

6.5.1 Wrap composed of varying meats, cheeses, wraps and vegetable garnishes (i.e. Chicken Bacon Wrap with Swiss cheese, lettuce and tomatoes on a spinach tortilla).

6.5.2 Side salad (i.e. potato, macaroni, coleslaw, lettuce with dressing, etc.).

6.5.3 Beverage (bottled water, minimum 12oz), and

6.5.4 Piece of fresh fruit (apple, banana or orange), and

6.5.5 Desert item (i.e. individually wrapped cookie, brownie, , bar, etc.), and

6.5.6 Condiments appropriate for entrée (i.e. mayonnaise, mustard, ketchup, salt and pepper, etc.), and

6.5.7 Prepackaged utensils (knife, fork and spoon) with napkin.

6.6 Contents of Salad Meal Option (CLIN 0003):

6.6.1 Salad with meat, 4oz Minimum, consistent with type of salad (i.e. Caesar Salad with diced chicken, shredded parmesan cheese, cherry tomatoes and pepperoncini croutons on romaine lettuce)

6.6.2 Beverage (bottled water, minimum 12oz), and

6.6.3 Piece of fresh fruit (apple, banana or orange), and

6.6.4 Desert item (i.e. individually wrapped cookie, brownie, bar, etc.), and

6.6.5 Condiments appropriate for entrée (i.e. salad dressing, salt and pepper, etc.), and

6.6.6 Prepackaged utensils (knife, fork and spoon) with napkin.

6.7 All food and beverage items shall be delivered prepackaged in a sturdy box, bag, or container large enough to protect contents and hold all items without crushing. Waxed paper, saran/plastic wrap, or glassine bags shall be used for wrapping non pre-packaged items. Each container shall be clearly marked with name of meal option (i.e. Pastrami Sandwich, Chicken Bacon Wrap, Caesar Salad, etc.) and date/time produced.

6.8 The Contractor will notify the Government POC of any menu deviations no later than 14 calendar days prior to delivery for approval by the Government POC.

6.9 The Contractor will receive payment for all meals ordered and delivered. All delivered food/meals will remain the property of the Government and must be left at the Air National Guard Base (ANGB). The Contractor will not remove food and beverages from the facility. The Contractor shall take all necessary measures to ensure that the projected meal counts for each meal option are met.

7.0 CONTRACT MANAGEMENT.

7.1 The Contractor shall provide a Contract Manager to be responsible for the quality control of this contract.

7.1.1 The name of this Contract Manager and an alternate, if determined necessary by the Contractor, shall be designated in writing to the Contracting Officer.

7.1.2 The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

7.1.3 The Contract Manager or alternate shall be available to meet with the government-designated Point of Contact (POC), during the scheduled delivery hours.

7.1.4 The Contract Manager and alternate must be able to read, write, speak, and understand English.

7.1.5 The Contract Manager and alternate positions (if assigned) shall at no time be vacant.

7.2 The Government designated Point of Contact (POC) during the business week is Mr. Tim Wenzel who can be reached at 605-988-5636 or donald.wenzel.1@us.af.mil. The POC on UTA Weekends is MSGT Alan Huls who can be reached at 988-5986. The Government POC shall be responsible for:

7.2.1 Maintaining liaison and communications with the Contractor relating to delivery of acceptable items.

Written communications with the Contractor and other documents pertaining to the contract shall be signed and a copy shall be furnished to the Contracting Officer. Electronic or emailed documents are preferred.

7.2.2 Verifying that the Contractor meets the requirements of the contract in accordance with the contract terms, conditions and specifications. Specific emphasis will be placed on the food specifications and delivery requirements (see paragraph 6).

7.2.3 Notify the Contractor of deficiencies observed during surveillance and direct appropriate action to effect correction.

7.2.4 Verify that the Contractor has corrected all deficiencies.

7.2.5 Recording and reporting to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. In addition, submittal of a final report to the Contracting Officer at the end of the contract.

7.2.6 Ensure that any government-furnished support is available when required.

7.2.7 Assist Contractor with site entry coordination for Contractor personnel.

7.2.8 Perform acceptance for the government of items received under this contract.

8.0 ANTITERRORISM / OPERATIONS SECURITY / INFORMATION PROTECTION

REQUIREMENTS.

8.1 Access and General Protection/Security Policy and Procedures - The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government designated POC. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

8.2 For Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD Facility and/or Installation - Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.3 Contractor shall provide the information requested on the "Access Control List Background Consent Form" for each employee accessing Joe Foss Field. For the purposes of this offering, it is implied that, any and all parties agree to a Criminal History Background Check once entered into any contract/task order. Any documents that are provided and found fraudulent to include, but not limited to driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination for default from the contract. All Contractors are subject to search in order to obtain entry onto the installation and while working on the installation. Any refusal to submit to a search of their person or vehicle will be deemed as a violent act of aggression against the installation and will be cause for dismissal from the installation and revocation of future privileges and installation access.

8.4 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil .

Tracking for each contractor or subcontractor employee is the responsibility of the Government POC or unit AT Representative. The Contractor will receive the “Anti-Terrorism Level 1 Trifold” pamphlet and pass all pertinent information on to their employees.

9.0 ENVIRONMENTAL REQUIREMENTS.

Contractor shall comply with all requirements of SDANG Environmental Management Program (See Attachment).

10.0 PROJECT SAFETY.

Contractors are required to use the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 to access the manual use the following link:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

10.1 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the PWS. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist Government personnel until completion of the investigation.

10.2 Permits. Contractor is responsible for coordination and securing of all necessary permits required.

10.3 Cell Phone Use. Per Air Force policy Contractor employees are prohibited from dialing, talking or texting on cellular devices or similar equipment while walking or driving on base.

11.0 COORDINATION WITH GOVERNMENT ACTIVITIES.

COVID-19 measures are currently in place for all visitors to the airbase. As a result, the contractor employee(s) making delivery will be required to fill out the PHCD-30 HRA form prior to arriving at the gate on the day of each delivery. This form will need to be turned in to the Government POC. Also, contractor employees will be required to wear a mask and gloves at all times while on base.

12.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Government purchased water and electrical utilities will be furnished to the Contractor without charge only at existing water spigots and electrical outlets where they are readily available. The Contractor will make no modifications or alterations to these existing spigots and outlets without written permission of the Contracting Officer. No other utilities or services will be available to the Contractor. The Contractor shall pay all charges (hook-up fees, metering, monthly usage, etc.) for utility usage for these projects in addition to those described above from date installation begins through 100% acceptance of the project. The offerors will take this into consideration when computing its offer and shall not be used or distributed by the Contractor without specific permission.

13.0 WARRANTY – Not Applicable

14.0 INSURANCE REQUIREMENTS

Reference Contract Clause titled “Insurance – Work on a Government Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (1) Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person;

$500,000 occurrence for bodily injury;

$20,000 for property damage

14.1 Except in states with exclusive or monopolistic funds that do not permit Worker’s Compensation to be written by private carriers.

14.2 Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the Insurer or the Contractor gives written notice to the

Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of all subcontractors’ proofs in required insurance and shall make copies available to the Contracting Officer upon request.

15.0 CLEAN-UP AND DISPOSAL OF DEBRIS AND MATERIALS

The Contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Unless directed otherwise, by the POC or Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

16.0 INSPECTION AND ACCEPTANCE

Certification by the Government of satisfactory food preparation and delivery is contingent upon the Contractor performing in accordance with the terms and conditions of the referenced contract. The Government POC will record and forward to the Contracting Officer all pertinent surveillance observations and documentation. The POC may submit a Surveillance Report at any time and as often as necessary to document quality levels. When an observation indicates incidents of faulty or nonconforming work, delays or problems, the government POC will notify the Contractor. The Contractor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance at no additional cost. Surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

16.1 At the end of the contract period of performance, the POC will submit to the Contracting Officer, a Final Inspection and Acceptance Letter to document the Contractors performance rating for the entire performance period. The Contractor will be notified of any unsatisfactory rating. Prior to completing the evaluation, the Contractor may comment on the rating and all Contractor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use

17.0 INVOICING AND PAYMENTS

Invoices must be submitted electronically utilizing Wide Area Workflow. In accordance with DFARS 252.232-7006 and attached instructions for WAWF invoicing. Invoicing will be accomplished each month, at the completion of the forth delivery of meals.

18.0 ATTACHMENTS. The following are available upon request or will be provided at time of award:

Attachment 1 – 114FW Form 48 Access Control List Background Consent Form.

Attachment 2 – Contractor OPSEC Brochure Attachment 3a – Contractor Security Packet Attachment 3b – Anti-Terrorism Level 1 Trifold Attachment 4a – SDANG Environmental Management Program Attachment 4b – Contractor Hazardous Materials Approval Form Attachment 4c – Contractor Hazardous Materials Tracking Form Attachment 5 – Safety Guide for Civilian Contractors Attachment 6 – Contractor Tool and FOD Control Brochure Attachment 7a – Contractor Emergency Checklist Attachment 7b – Contractors Work Checklist

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Appendix A – Quantity Estimates for each CLIN

DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2

CLIN 0001 150 150 75 75 150 150 75 75 150 150 75 75

CLIN 0002 150 150 75 75 150 150 75 75 150 150 75 75

CLIN 0003 50 50 35 35 50 50 35 35 50 50 35 35

Daily totals 350 350 185 185 350 350 185 185 350 350 185 185

DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2

CLIN 0001 150 150 100 100 150 150 100 100 150 150 100 100

CLIN 0002 150 150 100 100 150 150 100 100 150 150 100 100

CLIN 0003 50 50 35 35 50 50 35 35 50 50 35 35

Daily totals 350 350 235 235 350 350 235 235 350 350 235 235

DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2 DAY 1 DAY 2

CLIN 0001 150 150 100 100 150 150 100 100 150 150 100 100

CLIN 0002 150 150 100 100 150 150 100 100 150 150 100 100

CLIN 0003 50 50 35 35 50 50 35 35 50 50 35 35

Daily totals 350 350 235 235 350 350 235 235 350 350 235 235

CLIN 0001 4350

CLIN 0002 4350

CLIN 0003 1530

10230

UTA 2

UTA 2

UTA 1 UTA 2

JULY AUGUST SEPTEMBER

UTA 1 UTA 2 UTA 1 UTA 2 UTA 1

ESTIMATED TOTALS

JUNE

JANUARY FEBRUARY MARCH

UTA 1 UTA 2 UTA 1 UTA 2 UTA 1 UTA 2

APRIL MAY

UTA 1 UTA 2 UTA 1

Appendix B – Menu Specifications for each CLIN

Hoagie Roll Pastromi & Swiss on Rye Grilled Chicken Breast

1 ‐ hoagie roll 2 ‐ slices rye bread 1 ‐ ciabatta roll

2 ‐ leafs, green leaf lettuce 2 ‐ leafs, green leaf lettuce 1 ‐ 4oz grilled chicken breast, chilled

2 ‐ slices Swiss cheese 2 ‐ leaf, green leaf lettuce

3 ‐ oz sliced pastrami 1 ‐ tomato slice

1 ‐ *PC mayonnaise 1 ‐ *PC mayonnaise

1 ‐ *PC mustard

1‐ *PC mayonnaise

1‐ *PC mustard

Italian Stallion Chicken Bacon Southwest Chicken

1 ‐ tomato basil tortilla 1 ‐ spinach tortilla 1 ‐ jalapeno cheddar tortilla

.5 oz grated mozzarella 2 ‐ strips cooked bacon 2 ‐ slices pepper jack cheese

1 oz Romaine salad mix 2 ‐ pieces Swiss cheese 1 oz shredded lettuce

2 ‐ tomato slices 1 oz shredded lettuce 2 ‐ tomato slice

1 oz sliced salami 2 ‐ slices tomato

1 oz sliced peperoni 3 oz cooked, sliced chicken

1 oz sliced Pastrami 1 ‐ *PC BBQ sauce 1 ‐ *PC salsa or picante

1 ‐ *PC marinara sauce

Taco Chef Caesar

1.5 oz Doritos corn chips chopped salad mix chopped romaine lettuce chopped salad mix 1.5 oz julienned ham 4 oz diced chicken

4 oz beef taco meat, chilled 1.5 oz julienned turkey 4‐5 cherry tomatos

2 oz black beans, rinsed & drained .75 oz grated yellow cheese 2 ‐ peperoncini croutons

1 oz shredded yellow cheese .75 oz grated mozzarela cheese 2 tbsp shredded parmesan cheese

3‐5 cherry tomatoes 1 ‐ hard boiled egg, quartered 1 ‐ *PC ceasar dressing

1 oz sliced black olives 3 ‐ cucumber slices

1 oz sliced jalapenos (on the side) 1 ‐ *PC croutons

1 ‐ *PC sour cream 1 ‐ *PC ranch dressing

1 ‐ *PC guacamole

1 ‐ *PC salsa or picante

*PC = portion control

CLIN 0003 ‐ Salad Meal Menu Specifications (or Equivalent)

4 oz taco seasoned, cooked, sliced chicken breast

3 oz sliced lunch meat. Circle type: turkey, ham, roast beef

CLIN 0001 ‐ Sandwich Meal Menu Specifications (or Equivalent)

2 ‐ slices of cheese. Circle type:

American, Swiss, provolone, pepper jack, cheddar

CLIN 0002 ‐ Wrap Meal Menu Specifications (or Equivalent)